To change your auto email signature in Outlook 2013/16, please follow steps below:

  • From the ribbon bar, choose File -> Options.
  • From the left panel, choose Mail.
  • Then click the Signatures... button.
    Illustration of the mail options
  • To create signature:

    • Click the New button.
    • Provide a name for your signature then click OK
    • Type your signatures in the Edit Signature text box.
    • When done, click OK.

    Set Auto Signature:

    • On the right hand side, under the session Choose default signature, set the signature you preferred for New messages: and Replies/forwards:
      Illustration of the mail signature setup windows
    • Then click the OK button.
    • Now when you create a new email, replies or forward a email the signature you selected will be added in the email.


    To change your auto email signature in Outlook 2010, please follow steps below:

    • From the ribbon bar, choose File -> Options.
    • From the left panel, choose Mail.
    • Then click the Signatures... button.
      Illustration of the mail options
    • To create signature:

      • Click the New button.
      • Provide a name for your signature then click OK
      • Type your signatures in the Edit Signature text box.
      • When done, click OK.

      Set Auto Signature:

      • On the right hand side, under the session Choose default signature, set the signature you preferred for New messages: and Replies/forwards:
        Illustration of the mail signature setup windows
      • Then click the OK button.
      • Now when you create a new email, replies or forward a email the signature you selected will be added in the email.


      To change your auto email signature in Office 365 webmail, please follow steps below:

      • Login Office 365 portal.
      • Go to Settings The image illustrate the settings button. > Mail.
        Illustration of the o365 mail settings
      • From the left hand side, choose Mail -> Email Signature.
        Illustration of the o365 mail signature settings
      • To create signature:

        • Type your signatures in the text box.
        • When done, click Save.

        Set Auto Signature:

        • On the right hand side, tick the options Automatically include my signature on new messages I compose and/or Automatically include my signature on messages I forward or reply to
        • Then click the Save.
        • Now when you create a new email, replies or forward a email the signature you selected will be added in the email.