Microsoft 365 (For Student)

Starting from May 2014, we have made available Microsoft 365 (hereafter referred to as M365), a cloud-based messaging solution provided by Microsoft for the education sector, to all students.

M365 delivers Microsoft’s powerful suite of office productivity and collaboration tools to any Internet-connected computer. Office 365 is the same Office you already know and use every day. As M365 is powered by the cloud, you can get to your files and applications from virtually anywhere - PC, Mac, and mobile devices.

What does Microsoft 365 include?

Microsoft 365 provides the following services to students:

Microsoft Teams A digital hub for teamwork that brings conversations, content and apps together in one place. Teams built on capabilities of SharePoint and Skype for Business, Microsoft Teams makes collaboration easy. You can share ideas anywhere on your desktop or mobile devices and have instant access to everything your team needs.	Features: Chat - It is a persistent chat workspace to store threaded conversations, including private chats with classmates/colleagues/guests or group chats among team members. Chat history can be reviewed by any current and new members. Conference Call – Audio/video conference and screen sharing are available. Channel - A channel is a discussion topic in a team. You can create channels for different subjects, projects and etc. Tab - Teams also allows you to add Tabs to frequently used files on OneDrive document library, OneNote Online, SharePoint as well as other cloud services and external websites. Multi-platforms – You can use MS Teams on Outlook on the Web (web browser), MS Teams client as well as mobile devices running on iOS, Android OS and Windows Mobile. For details, please visit Microsoft Teams.
OneDrive A personalized web storage option which enables users to keep synchronized with their hard-drives for off-line access	Features: Provide 5 TB of storage quota for each user. Each file stored in OneDrive can be up to 250 GB in size. Share documents with anyone within and outside EdUHK. Create and edit files (e.g. Word, Excel) with M365 Web Apps. You can access OneDrive using one of the following ways: Web access - Login to your EdUHK account via http://portal.microsoftonline.com and select ‘OneDrive’ from the top menu bar. PC/Mac access - For automatic synchronization of your files against a directory in the local hard drive or multiple devices, you need to install the OneDrive client. Please download the "OneDrive client" for your system and view the system requirements. For iOS - Microsoft OneDrive For Android - Microsoft OneDrive For more information, you can go to OneDrive for Work or School Help.
Microsoft 365 Apps (formerly Office 365 ProPlus) for Students	Students can enjoy Microsoft 365 Apps, a full version of the Microsoft Office suite, which includes Word, PowerPoint, Excel, OneNote, Outlook, and more on up to five home or personal PCs/Macs and up to five mobile devices. Please visit FAQ: How to install Microsoft 365 Apps to your personal computer? for details. Note: For students, users cannot insert any add-ins as there is no mailbox on students’ M365 account. Students can only insert Office Add-ins on Windows version if the product provide standalone add-ins installation.
Microsoft 365 Web Apps Web-based version of Microsoft Office productivity suite	Features: Provide web-based versions of MS Word, Excel, PowerPoint and OneNote. Allow users to access their documents using a web browser and collaborate with other users online. Work tightly with OneDrive.

How to access Microsoft 365 through the web?

By simply using a Web browser (Internet Explorer, Google Chrome, Firefox, etc.), you can access Microsoft 365 services at the following URL:

https://portal.microsoftonline.com

Note: At the "Account" field in the Sign In screen, please enter your login name in User Principal Name (UPN) format. UPN format is in the form of full email address (e.g. sxxxxxxx@s.eduhk.hk).

You are strongly recommended to use the following Web browsers that support all or most of the Microsoft 365 features:

For computers running Windows Operating System:

Internet Explorer 10 and later versions
Firefox 17 and later versions
Safari 5 and later versions
Google Chrome 24 and later versions

For computers running Mac OS X 10.5 and later versions:

Firefox 17 and later versions
Safari 6 and later versions
Google Chrome 24 and later versions

For computers running Linux:

Firefox 17 and later versions
Google Chrome 24 and later versions

Limitations

While Microsoft 365 provides many useful office productivity and collaboration tools for your work, it has some limitations that you need to bear in mind. The followings just give you a few limitations that you may encounter. More limitations with Microsoft 365 can be found at Microsoft 365 FAQs.

For OneDrive:
Length of file name combinations, including file and folder name is up to 400 characters.
File upload limit is 250GB per file.
Some types of Files cannot be added to OneDrive e.g. *.tmp or *.ds_store extension, desktop.ini, thumbs.db, or ehthumbs.db (Please refer to here for a full list of file type cannot be added). Any file that’s currently open by an application. Invalid characters in filename/folder " * : < > ? / \ |
No. of Items (files & folders) can be synced to OneDrive is up to 20,000 items

Please also see Microsoft 365 FAQs for more related information about the Microsoft 365 services.