Pre-departure Checklist

You are expected to attend pre-departure briefings organized by GAO to get yourself prepared for the exchange.

• Briefing 1: Planning: arranging your studies, accommodation, visa application, and other essential matters.
• Briefing 2: Mindset: handling culture shock, travel insurance, and creating an e-portfolio on your exchange.
• Briefing 3: Practical arrangements: journey and financial matters, what to do on arrival, cultural immersion, health and safety.

Schedule of pre-departure briefings will be announced in due course.
 

• Receive admission letter and/or related documents
• Check your passport and visa requirements
  • Your passport should be valid for at least six months after completion of your exchange study
• Apply for a student visa (according to the immigration rules set by the host country)
• Confirm your accommodation at the exchange destination
  • Confirm accommodation with the host
  • Double-check the check-in date for your accommodation
• Purchase air ticket/ Make necessary logistic arrangements
• Submit a study plan to your major Faculty/ Department as appropriate
• Plan your studies at your host institution for Block Credit Transfer (BCT)
  • Identify suitable courses at the host institution
  • Read the EdUHK Registry guidelines on credit transfer before you go
  • Discuss your study path with Programme Office
• Purchase insurance covering your entire time overseas
  • You can purchase top-up insurance from EdUHK’s appointed agent or other insurance agent on your own
• Take care of housekeeping matters at EdUHK before your departure
  • Paid EdUHK’s tuition fees and settle all bills such as library fine (if any)
• Check out the transportation arrangement to your host institution.
  • Double check the departure and return date of your flight ticket
  • Research how to get to your host institution
• Estimate your budget and prepare for financial matters
  • Estimate your living costs and plan your budget carefully.
  • Research ways to pay your expense overseas (e.g. ATM withdrawal, credit cards and cash)
• Pack your suitcase
• Submit the following documents to GAO
  • Acceptance Letter from the host (Copy)
  • Passport Copy
  • Student Visa/ Resident Permit, if any (Copy)
  • BCT Application Form (Original)
  • Extra Insurance Policy (Copy)
  • Flight Itinerary (Copy)
  • Pre-departure Survey (on-line form)
  • Quotation of Air Tickets (Copy) and Air Ticket Comparison Table (GLEF applicants only)