Page 20 - Leadership Basics 10

11. At the End of the Meeting
The purpose of the next meeting should be stated and when it is to be. It should be a direct
consequence of what has taken place at the present meeting and not just an extension because
you ran out of time.

Before you draw the meeting to a close, ensure you have achieved the purpose for which the
meeting was called. If it was the intention to reach a decision, then make sure you have actually
decided something and that everyone is sure what that decision is.

Summary:

 State the purpose of the meeting at the beginning.
 Encourage interaction.

 Refer to people by name when asking for views.
 Keep the meeting under control.
 Keep discussions on line and contributions to the point.

 Stop any one person or group from dominating discussions.
 Give regular summaries to facilitate the understanding.

 Ask for clarification where necessary.
 Adopt a systematic approach in problem‐solving meetings.
 Ensure members are discussing the same stage of the process.

 Actively encourage people to generate ideas in problem‐solving situations.
 Keep to time, both for agenda items and the meeting as a whole.

 Repeat main arguments and reinforce decisions.
 At the end , summaries the main points of the whole meetings.

 Record the main items of information in writing.
 State the purpose of the next meeting and when it will be.

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