Page 20 - Leadership Basics 10
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11. At the End of the Meeting
The purpose of the next meeting should be stated and when it is to be. It should be a direct
consequence of what has taken place at the present meeting and not just an extension because
you ran out of time.
Before you draw the meeting to a close, ensure you have achieved the purpose for which the
meeting was called. If it was the intention to reach a decision, then make sure you have actually
decided something and that everyone is sure what that decision is.
Summary:
State the purpose of the meeting at the beginning.
Encourage interaction.
Refer to people by name when asking for views.
Keep the meeting under control.
Keep discussions on line and contributions to the point.
Stop any one person or group from dominating discussions.
Give regular summaries to facilitate the understanding.
Ask for clarification where necessary.
Adopt a systematic approach in problem‐solving meetings.
Ensure members are discussing the same stage of the process.
Actively encourage people to generate ideas in problem‐solving situations.
Keep to time, both for agenda items and the meeting as a whole.
Repeat main arguments and reinforce decisions.
At the end , summaries the main points of the whole meetings.
Record the main items of information in writing.
State the purpose of the next meeting and when it will be.
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