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Activity Two ‐ Preparing for Your Meeting

Consider the next meeting you are scheduled to run. Prepare for it by completing the boxes below and
then use this as a memory aid.

What is the purpose of the meeting?

What is the intended outcome?

Now plan the agenda below. First of all, write down your agenda items in the first column. Then use the
second column to explain briefly why the item is included. The third column should be used to indicate
the order of priority. The last column is for allotting the time for each item. Do not forget to give the
most time to important items and the least time to the unimportant ones, even though they may be
urgent.

Agenda Item Rationale for Inclusion Priority Time

(Stott, K. and Walker, A., Marketing Management Work. © 1992 Simon & Schuster (Asia) Pte Ltd.)

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