Page 9 - EdUHK-Outbound Exchange Student Handbook 2016-17

Travel preparations Planning your journey
Once you receive the acceptance letter from your host institution, you can start to make initial arrangements with your travel agent. Arriving before commencement of semester enables you to settle in and participate in any early activities, such as orientation. You must complete all your academic requirements and examinations at your host institution before coming back to Hong Kong so check these dates before booking your return flight.
Bear in mind that the academic calendar of some host institutions is different to what we have at EdUHK. If your exchange semester at your host institution will officially end after the start of new semester at EdUHK, please make sure you return from your exchange in time for the new semester at EdUHK. This may involve making special departure arrangements with the teachers and relevant units at your host institution (e.g. taking exams or completing other assessment early). If you intend to return after the new semester begins, you must seek approval from your EdUHK Programme Leader/ Coordinator by submitting a leave application form. For the detailed regulations and procedures about the Leave of Absence, please study the related chapters in the latest issue of Student Handbook from Registry.
Obtaining a visa
To go on exchange, you will usually need a student visa. Find out from the consulate and your host institution the procedures to obtain it. Consulates in Hong Kong (www.protocol. gov.hk/eng/consular) will also have information on application fees and the documents required. Allow ample time for processing before your scheduled departure.
In addition, make sure your passport will remain valid for at least six months beyond your intended stay.
Off to a healthy start
Look up the health regulations in your host country and obtain vaccinations and certificates, if required, before departure. Also, have a check-up at the doctor and dentist before you go.
HANDBOOK for Outbound Exchange Students 2016-17
1. It is a good idea to wait to confirm your tickets and journey until your student visa is issued
2. Rebooking your ticket is not recommended as it may incur an airline surcharge
BEFORE YOU GO
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