Go Paperless

 (i)  Printing (https://www.eduhk.hk/ocio/printing-central-computer-rooms-0)

• To save the environment, print only when necessary.
• Duplex printing is a default setup and only recycled paper is used for student printing in computer laboratories.
• Always preview the printout before actual printing to minimise wastage.
• Cancel a print job through the Control Panel if needed.
• Email-to-fax Service allows staff to send faxes by email (https://www.eduhk.hk/ocio/efax ).

(ii)  Octopus Payment Machine (OPM) and Online Payment Portal (OPP)

• Students can use OPM (https://www.eduhk.hk/ocio/octopus-payment-machine ) and OPP, which accept many popular payment methods, to pay hostel-related fees, print quota, etc. It can reduce cash transactions and paper receipts.

 (iii)   Easy Form Service

• For environmental friendliness and work efficiency, paper forms will be migrating electronically to the Easy Form Service (https://pappl.eduhk.hk/EFS/) in the long run.
  • Overnight parking (EO)
  • Functional Account Application Form (OCIO)
  • Functional Account Renew Form (OCIO)
  • Guest Account Application Form (OCIO)
  • Debit Note (FO)
  • Leave Application for Family-Friendly Leaves (HRO)

 (iv)   Large LED Display Panel

• Large LED display panels are used to replace traditional noticeboards to enhance efficiency and reduce printed materials.

Enhance Cybersecurity and Personal Data Protection

• EdUHK Information Security Policy https://www.eduhk.hk/ocio/eduhk-information-security-policy .
• Personal Data Protection in EdUHK (https://www.eduhk.hk/ocio/personal-data-protection-eduhk ) and Personal Data Compliance Manual (https://www.eduhk.hk/ocio/webdoc/stf_res/Personal_Data_Compliance_Manual.pdf).
• Conduct monthly vulnerability and web application scans as well as an annual penetration test to identify and mitigate potential security risks to enhance cybersecurity.
• Release of Microsoft Purview Information Protection (MIP) (applicable to staff) to enhance security and protect sensitive information (https://www.eduhk.hk/ocio/microsoft-purview-information-protection-mip-staff).
• An external email tag on incoming emails from outside the University is added to provide additional information on the email source and help raise users’ vigilance.
• Conduct regular phishing awareness assessments with training for staff and students to ensure they are alerted on cybersecurity risks.
• Enforcement of Multi-Factor Authentication (MFA) on OCIO systems to enhance security and protect personal data.

Energy Conservation – Smartcard Classroom Control System

• The Smartcard Classroom Control System (https://www.eduhk.hk/ocio/Smartcard_Classroom_Control_Sys )automatically turns on the lights and air conditioning and unlocks the door of teaching venues to enhance energy conservation.
• The system automatically turns off the lights and air conditioning and locks the door if there is no check-in within 20 minutes of a booked session and 5 minutes after checking out.
• The system automatically turns off the lights and air conditioning and locks the door 15 minutes after the end of a booked session if there is no subsequent booking.

Digital Accessibility

• EdUHK adheres to the best practice as defined in WCAG 2.0 Level AA requirements of the World Wide Web Consortium for making its websites accessible to the widest possible audience (https://www.eduhk.hk/en/accessibility-statement  ).