4. Rules and Regulations 1. General Academic Regulations 2. Guidelines Governing the Invigilation of Examinations 3. Library Regulations 4. Policy and Guidelines for Handling Student Disciplinary Matters 5. Procedures for Appealing Against the Decisions of Board of Examiners for Discontinuation of Studies or the Decisions of Student Disciplinary Committee or Academic Departments for Disciplinary Actions or the Decisions of Equal Opportunities Complaint Committee 6. Equal Opportunities Policy (Zero Tolerance for Sexual Harassment and other Discrimination) 7. Legitimate Use of Copyright Works under the Copyright Ordinance 8. EdU Card Users Guide
5. Operational Guidelines Supporting General Academic Regulations 1. Registration 1.1. Second Major 1.2. Minor(s) 1.3. Double Counting 1.4. Student EdU Card (the "Card") 1.5. Double Registration 2. Fees 2.1. Tuition Fees 2.2. Other Fees 3. Course Enrolment 4. Student Records 4.1. Change and/ Update of Personal Particulars 4.2. Definitions of Local and Non-local Students 4.3. Visa/ Entry Permit 4.4. Leave of Absence 5. Study Load 6. Period of Study 7. Assessment-related 7.1. Method 7.2. Late Submission of Assignment and Absence from Assessment Activities 7.3. Course Assessments and Grades 7.4. Departmental Assessment Panel and Board of Examiners 8. Credit Transfer, Advanced Standing and Course Exemption 8.1. Credit Transfer and Advanced Standing 8.2. Course Exemption 9. Change of Programme/Major/Minor or Mode of Study 10. Deferment and Withdrawal 10.1. Deferment of Study 10.2. Withdrawal of Study 11. Examination-related 12. Graduation and Exit Requirements 12.1. Information Technology Competency in Education/ Digital Competency Requirement 12.2. Language Proficiency 12.3. Field Experience and Exit Requirements for Teachers’ Professional Conduct and Ethics (applicable to programmes leading to Qualified Teachers Status) 12.4. Other Specific Graduation Requirements 13. Academic Documents |
DisclaimerEvery effort has been made to ensure that information contained in this handbook is accurate and correct. Changes may be made from time to time and the University reserves the right to make amendments to the information contained in this handbook without prior notice. In the event of inconsistency between information contained in this handbook and any University policies and regulations or where an interpretation of this handbook is required, the decision of the University shall be final. Chapter 1 PrefaceThe electronic Student Handbook provides online information on academic matters, financial issues and various information concerning your study at the University. To keep abreast of any developments of your concern, you are strongly advised to refer to The Portal for updated information. At the beginning of your study, you may receive a Programme Handbook in a hard copy or electronically. There is detailed information specific to your programme, courses, the academic regulations, the programme calendar, the assessment methods, examinations dates, block practice dates (applicable to teacher education programmes) and graduation requirements. You are advised to study the Student Handbook, Programme Handbook and relevant programme information carefully and to acquaint yourself with all subsequent amendments and changes. You should also refer to this information throughout your studies. If you wish to know more about the University's academic structure and its programmes, you may refer to the University Calendar which can be downloaded from the Registry website. You may also visit the University's homepage on the Internet to keep yourself updated of the University's latest developments. It is advisable that you read all the information and make reference to it from time to time. For any new policies/regulations or any amendments/updates, please refer to the announcements made via The Portal, emails, notices, circulars, or letters. So, do check email and intranet message regularly to keep track of such changes. Should you have any concern about your study or encounter any difficulties during your study, please feel free to consult the staff members of the Registry, the Faculty Offices, the Graduate School, the Academies or your lecturers. We wish you every success in your study. Chapter 2 Vision & MissionOur VisionWe will further enhance our role as a leading university in the Asia Pacific region and beyond, with a focus on educational research, development and innovation in the field of education. We will continue to raise our profile and strengthen our impact locally, regionally and internationally through our high-quality research and scholarship. We are committed to nurturing outstanding and caring educators and talented professionals who contribute constructively to sustainable social and economic development in Hong Kong and beyond. Our MissionWith a commitment to the direction of Education Futures, our primary mission is to lead educational innovation, and to promote and support the strategic development of teaching, teacher education and relevant disciplines for talent development by preparing outstanding and morally responsible educators and professionals while supporting their lifelong learning. We will:
Our Core Values
Chapter 3 Academic Structure and ProgrammesThe University’s academic structure highlights its strengths in its range of academic disciplines and offers high quality programmes and services to students. Its three faculties - Faculty of Education and Human Development (FEHD), Faculty of Humanities (FHM) and Faculty of Liberal Arts and Social Sciences (FLASS) - together with the Graduate School (GS) and two academies, namely Academy for Applied Policy Studies and Education Futures (AAPSEF) and Academy for Educational Development and Innovation (AEDI), offer a variety of programmes at the Sub-degree, Bachelor, Postgraduate Diploma, Master, Executive Master and professional and research Doctoral levels. The faculties also provide professional development programmes to meet professional and community needs.
A list of the academic departments, centres and programmes of the faculties, school and academies is given below: 1. Faculty of Education and Human Development (FEHD)Academic Departments and Centres
Programmes
# Subject to approval 2. Faculty of Humanities (FHM)Academic Departments and Centres
Programmes
# Subject to approval 3. Faculty of Liberal Arts and Social Sciences (FLASS)Academic Departments and Centres
Programmes
+Starting from 2024/25 cohort, the title of this programme is changed from Bachelor of Education (Honours) (Primary) – General Studies and Mathematics to Bachelor of Education (Honours) (Primary) – General Studies (Humanities and Science) and Mathematics. 4. Graduate School (GS)The Graduate School is an academic unit responsible for developing, managing and monitoring the University's research postgraduate programmes (namely Doctor of Philosophy (PhD) and Master of Philosophy (MPhil)), professional doctorate degree programme (namely Doctor of Education (EdD)) as well as master's degree programme (namely Master of Education (MEd)) – including student enrolment, course administration, thesis supervision, quality assurance and examination matters. The Graduate School also works closely with Research Centres and various academic units to develop an active research environment on campus. Programmes
5. Academy for Applied Policy Studies and Education Futures (AAPSEF)Institutes and Centres
Programmes
6. Academy for Educational Development and Innovation (AEDI)Institutes and Centres
Programmes
Besides, there are also centres and offices which support the University's formal teaching programmes and curricula. The major learning support service units are listed as follows:
Chapter 4.2 Guidelines Governing the Invigilation of ExaminationsThe following are guidelines governing the conduct and invigilation of examinations. There may be adjustments to the guidelines as decided by the Programme Coordinators and/or course lecturers if necessary. Alternative arrangements will be made for the examinations for students with special educational needs.
Chapter 4.3 Library RegulationsPlease refer to the Library Website at https://www.lib.eduhk.hk/regulations/ for the most up-to-date version of the Library Regulations. Chapter 4.4 Policy and Guidelines for Handling Student Disciplinary Matters1. Policy
2. Guidelines for Handling Student Disciplinary Matters
3. Guidelines for Handling Student Professional Suitability Matters
4. Hearing and Decision for Action/Penalty on Disciplinary Cases
5. Disciplinary Powers to be exercised including :
6. Post-Decision Follow-up Action
Chapter 4.5 Procedures for Appealing Against the Decisions of Board of Examiners for Discontinuation of Studies or the Decisions of Student Disciplinary Committee or Academic Departments for Disciplinary Actions or the Decisions of Equal Opportunities Complaint Committee
Chapter 4.6 Equal Opportunities Policy (Zero Tolerance for Sexual Harassment and other Discrimination)
For the relevant policy documents and information, please visit the webpage on “Equal Opportunities Campus” (https://eocampus.eduhk.hk/ ). Chapter 4.7 Legitimate Use of Copyright Works under the Copyright OrdinanceFor more information, please visit “FAQs and Guidance Notes” on Intellectual Property Department's website at https://www.ipd.gov.hk/en/copyright/faqs-and-guidance-notes/index.html.Chapter 4.8 EdU Card Users' Guide1. EdU Card for Students (the "Card")EdU Cards are issued to staff, students and campus users. All registered students of this University are issued with an EdU Card for the purpose of identification and physical access. Students are advised to read this Guide to take note of some important issues relating to the Card.
2. Card ExpiryThe Card normally expires in August of the final year of the programmes, except programmes, which end in Semester 1, or other short programmes. The expiry date on the Card is only printed for reference. 3. Card ReturnYou must return your Card to the Registry or its Student Records Service Desk at Information Centre when you cease to be a registered student of the University. You must also return the defective or damaged card when you apply for a replacement. 4. Card Charges
5. Card Replacement
6. Card InquiriesStudents should approach the Student Records Service Desk of Information Centre for matters related to the EdU Card or offices that provide the service (e.g. library for denial of access). Useful locations and numbers:
7. Card Care and Card RegulationsYour EdU Card can serve you well if you handle it with care. You should keep it away from magnetic field. Do not flip, flap or fold the Card and avoid scratching the surface of the Card. A set of common regulations for cardholders (applicable to students, staff and campus users) is appended to this Guide. 8. EdU Card Regulations
Chapter 5 Operational Guidelines Supporting General Academic Regulations
1. Registration(The following operational guidelines on second major, minor(s) and double counting are only applicable to students in undergraduate programmes. For details, please refer to ‘Undergraduate Curriculum’ in the Registry’s website. Frequently Asked Questions (FAQ) for Second Major/Minor(s) are also available at the website for easy reference.)
2. Fees3. Course Enrolment
4. Student Records
5. Study Load
6. Period of Study
7. Assessment-related
8. Credit Transfer, Advanced Standing and Course Exemption
9. Change of Programme/Major/Minor or Mode of Study
10. Deferment and Withdrawal
11. Examination-related
12. Graduation and Exit Requirements
13. Academic Documents
Chapter 6 Student Finance1. Tuition Fees and Other Fees1. Tuition Fees UGC-funded Programmes Self-financed Programmes 2. Caution Money All students (with the exception of students of professional development programmes) are required to pay, upon enrolment, HK$350 as caution money as a deposit to make good any outstanding debts to the University incurred in, for example, damage to the University property. Should there be no outstanding fees/fines/charges at the end of your study, the caution money will be used to cover graduation fee (including the cost of an award certificate). If you fail to settle any outstanding University fees, a collective term which refers to fees charged by the University covering tuition fees, caution money, hall fees, etc., you will not be allowed to attend the graduation ceremony nor receive any academic documents (including award certificates) until the sum is cleared. Caution money is non-refundable except to those students who withdraw from the programmes during the course of study and have completed the withdrawal procedures or those who are required to discontinue studies by the University. The remaining balance after deducting any fees/fines/charges that the student owes to the University will be refunded to the student within three months after withdrawal or discontinuation of studies. 3. Hall Fees Hall fees are subject to review on a regular basis. Please refer to the website of the Student Affairs Office for the lodging charge of different bed places in 2025/26 (https://www.eduhk.hk/sao/info/student_halls/hall_admission/feesandpayment). The lodging charge for non-UGC-funded students is at 1.5 times of the rate for UGC-funded students. All student residents have to pay HK$220 for hall life education fee. Students residing in Northcote Hall, Grantham Hall or Robert Black Hall have to pay their own bedroom's air-conditioning and laundry charges while students residing in the Jockey Club Student Quarters have to share the flat's utility charges. Hall fee once paid is not refundable nor transferable. 4. Other Fees
* The first copy of Statement of Results is free of charge to final-year students. Afterwards, each additional copy will be charged. ^ To be charged on course-basis. Fees once paid are not refundable nor transferable. Application forms for academic documents are available at the Student Records Service Desk of Information Centre or from the Registry’s homepage. You may also make an application online. For current students, please visit The Portal at https://portal.eduhk.hk/ and for graduates, please see the Registry's homepage at https://www.eduhk.hk/re. 2. Payment of Fees/Fines/Charges and Tuition Fees ReceiptsYou are required to view the Consolidated e-Billing in The Portal which includes all fees/charges such as tuition fees, immersion fees, hall fees, caution money, etc. in one billing. No hard copies of billing will be sent to you. You can settle the bills by making deposit at any branches of The Bank of East Asia Limited, Payment-By-Phone Services (PPS), Automatic Teller Machine (ATM), QR code Payment (including WeChat Pay, Alipay, Faster Payment System (FPS) and BOC Pay), and internet banking services under JETCO or HSBC/Hang Seng Bank or ICBC(China) (Cross-border Bill Payment) for Mainland students. You may view the Consolidated e-Billing and payment methods by going through the following path: Login The Portal ---> e-SIS ---> Select "e-SIS" ---> Student Services ---> Student Account ---> Account Summary The schedule of payments for 2025/26 is as follows: 1. Tuition Fees for New Students
3. Settlement of University Fees/Charges
3. Tuition Fees Arrangements under Special Circumstances1. Deferment of Studies If your application for deferment of studies is submitted before the start of a semester or before the completion of the first half of a semester according to the academic calendar of the programme (completed week will be used for calculation), any tuition fees paid for the deferred semester(s) will be carried forward until you resume your studies. You are required to pay a continuation fee within two weeks upon approval. For details, please refer to the "Operational Guidelines Supporting General Academic Regulations" in the Student Handbook. If your application for deferment of studies is received after the first half of a semester, the tuition fees paid for the deferred semester will not be refunded nor carried forward to the resumed semester. Tuition fees not paid for the deferred semester have to be paid upon resumption of studies. 2. Add/Drop of courses You should complete add/drop of courses within the period set by the programmes. If your tuition is charged according to the number of credits taken in the semester, you are required to pay the full tuition for any courses dropped after the add/drop period of the programmes. 3. Withdrawal of Studies You are required to pay the full tuition fees for the whole semester regardless of your date of withdrawal in the semester. 4. Extension Beyond Normal Period of Study If you have to extend your normal period of study to take outstanding course(s) to complete the programme, you will have to pay additional fees on a pro-rata basis according to the number of courses/credit points (including Field Experience) taken in the extended period of study. Students of Research Postgraduate Programmes, who need to extend their study beyond the normal study period, and students of self-financed Postgraduate Programmes who need to extend the study beyond the normal study period as specified by the respective programme, are required to pay an Extension Fee. For details of the Extension Fee, please refer to Section 1.4 "Other Fees" of this Chapter and individual Programme Handbook/information. 5. Fast Track Study If you have completed all the graduation requirements of a programme faster than the normal period of study, you are still required to pay the full tuition fees of the programme. No reduction of tuition fees nor refund of fees will be arranged despite the shortened period of study time. 6. Credit Transfer Upon approval of credit transfer, students still have to pay full tuition fee irrespective of the number of credit point(s) being transferred. However, tuition fee would not be charged for course(s) granted credit transfer if the fee is charged according to the number of credits taken. 7. Student Contribution to Student Activities outside Hong Kong In addition to the tuition fees paid, students have to make contribution for participating in student activities outside Hong Kong including various immersion programmes, regional summer institute, student exchange programmes, and study visits. Some of these activities are compulsory (which can be credit-bearing or non credit-bearing) and students have to participate in order to fulfil the graduation requirements. The following are examples of compulsory student activities outside Hong Kong :
Some of the activities are optional or non-credit-bearing. They include:
The percentage of student contribution to the total cost of student activities outside Hong Kong is shown in the following table:
* These Student Contribution Percentages to Total Cost of student activities outside Hong Kong only apply to Full-time students studying UGC-funded undergraduate programmes. Students studying in non UGC-funded programmes will have to pay full cost of student activities outside Hong Kong. All activity fees must be settled prior to the commencement of the respective activity. Based on past experience, pre-service students who are successful applicants of the Government’s Tertiary Student Finance Scheme – Publicly-funded Programmes (TSFS) may be provided with additional grant by the WFSFAA after completion of the compulsory and credit-bearing student activities outside Hong Kong. The amount of additional grant is based on the result of vetting of students' TSFS application, and in terms of reimbursement to students' prior expenses incurred. Separate application to WFSFAA for the additional grant is not required. (Training/Internship/Placement/Exchange Programme will not be considered.) Student are required to pay tuition fees and any other fees in the semester which he/she undertakes self-arranged immersion/ exchange outside Hong Kong as this process is initiated by the student. (self-arranged meaning self-initiated, not arranged by the University) 8. Change of Local/Non-local Student Status Students who have changed their local/non-local student status or visa type (such as from holding a student visa to an employment visa, or vice versa) during their period of study at the University should report to Registry for updating this change in the University's records with original copy of supporting documents. If the reported change is recorded in the University’s records after the issue of Consolidated eBilling Notice, any adjustment in fee assessment arising from change in local/non-local student status will only be effected in the following semester/term. For enquiries, please approach Registry (on change of personal particulars) or Finance Office (on fees). 4. Financial Assistance1. Government Grant and Loan The Working Family and Student Financial Assistance Agency (WFSFAA) of the Government provides means-tested financial assistance to full-time needy students through the Tertiary Student Finance Scheme - Publicly-funded Programmes (TSFS)Note 1 or Financial Assistance Scheme for Post-secondary Students (FASP)Note 1 in the form of a grant and/or loan. The grant is to cover tuition fees and academic expenses. The loan is for living expenses and is interest-bearing at 1.0% per annum chargeable from the commencement of the repayment period which begins upon a student's graduation or leaving the University. The loan is repayable in 180 monthly instalments within 15 years after graduation or termination of study. Please visit WFSFAA 's website for details of the Government Grant and Loan at: https://www.wfsfaa.gov.hk/en/sfo/postsecondary/tsfs/overview.php (For full-time UGC-funded programmes);
https://www.wfsfaa.gov.hk/en/sfo/postsecondary/fasp/overview.php (For full-time self-funded undergraduate programmes)
2. Hostel Subsidy Undergraduates who have passed the means test of TSFS or FASP (i.e. with grant offered) and are confirmed to have resided in student hostels provided by their institutions for at least 75% of the time during the semesters are eligible for the hostel subsidy. The subsidy is to be disbursed on a semester basis. Eligible students need not file separate applications for the hostel subsidy. The amount of subsidy will be equal to the hostel fee payable or HK$10,640 per year/ HK$5,320 per semester, whichever is lower. The actual amount of subsidy receivable by each eligible undergraduate is to be determined with respect to the student's level of assistance assessed in the mean test. The amount will be credited to the designated bank accounts of the eligible students by autopay. Please visit WFSFAA's website for details of the Hostel Subsidy at: https://www.wfsfaa.gov.hk/en/sfo/postsecondary/tsfs/level.php (For full-time UGC-funded programmes) https://www.wfsfaa.gov.hk/en/sfo/postsecondary/fasp/level.php (For full-time self-funded undergraduate programmes) 3. Academic Expenses Grant for Students with Special Educational Needs and Financial Needs Pursuing Post-secondary Programmes Undergraduates who have passed the means test of TSFS or FASP (i.e. with grant offered) will be offered additional academic expenses grant of up to HK$10,060 in 2025/26 academic year. The actual amount of subsidy receivable is to be determined with respect to the student’s level of assistance assessed in the means test of the WFSFAA. Please visit WFSFAA's website for details at: https://www.wfsfaa.gov.hk/en/sfo/postsecondary/tsfs/level.php (For full-time UGC-funded programmes) https://www.wfsfaa.gov.hk/en/sfo/postsecondary/fasp/level.php (For full-time self-funded undergraduate programmes) 4. Travel Subsidy Students up to the first degree level who are successful applicants of the TSFS or FASP and reside more than 10 minutes’ walking distance from your normal place of study and need to travel to campus by public transport may be eligible for a travel subsidy. Please visit WFSFAA’s website for details: https://www.wfsfaa.gov.hk/en/sfo/postsecondary/sts/eligibility.php. 5. Non-means Tested Loan Schemes The WFSFAA also provides Non-means-tested Loan Schemes (NLS)Note 1 for eligible full-time and part-time students. NLS loans are solely used to settle tuition fees. The NLS operates on a full-cost recovery basis. Loan borrowers have to pay interest for their loans. Interest rate is charged at the Government’s no-gain-no-loss rate which will be reviewed by the end of each month and if adjustment is to be made, the adjusted rate will take effect from the first day of the following month. Interest is accrued at the prevailing NLSFT/NLSPS/ENLS interest rate upon loan drawdown and throughout the study period until the loan is repaid in full. Current NLSFT/NLSPS/ENLS interest rate is 1.795% per annum. The NLS loan is repayable in 180 monthly instalments within 15 years after graduation or termination of study. An annual administrative fee is chargeable for each application and thereafter until the NLS loan is fully repaid. The interest rate and administrative fee will be reviewed regularly. Students may apply for deferment of loan repayment if they have difficulties in repaying the loans due to further studies on full-time courses, financial hardship or serious illness. Please visit WFSFAA ‘s website for details of the Non-means Tested Loan Schemes at: https://www.wfsfaa.gov.hk/en/sfo/postsecondary/nlsft/overview.php (For full-time UGC-funded programmes) https://www.wfsfaa.gov.hk/en/sfo/postsecondary/nlsps/overview.php (For full-time self-funded undergraduate programmes) https://www.wfsfaa.gov.hk/en/sfo/postsecondary/enls/overview.php (Others programmes) Note 1: Students applying for the TSFS/FASP/NLS should have the right of abode in Hong Kong or have resided or have had their homes in Hong Kong continuously for three complete years prior to the commencement of the programme. This does not cover students staying in Hong Kong holding student visas. Detailed information of the above schemes is available at https://www.wfsfaa.gov.hk/sfo/eng/index.htm. 6. Exchange Subsidy The Scheme for Subsidy on Exchange for Post-secondary Students (SSE) and the Scheme for Means-tested Subsidy on Exchange to “Belt and Road” Regions for Post-secondary Students (Means-tested SSEBR) are offered by Education Bureau (EDB) of the Hong Kong Special Administrative Region to support financially needy students to participate in outbound exchange activities. In addition, EDB offers two non-means-tested subsidy schemes for exchange activities, namely, Non-means-tested Mainland Experience Scheme for Post-Secondary Students (Non-means-tested MES) and Scheme for Non-means-tested Subsidy on Exchange to “Belt and Road” Regions for Post-Secondary Students (Non-means-tested SSEBR) to encourage more post-secondary students in Hong Kong to pursue exchange activities in the Mainland and other B&R regions. SSE and Means-tested SSEBR, each capped at HK$60,000, will be provided for financially needy local students (both publicly-funded and self-financing) of full-time locally-accredited sub-degree and undergraduate (including top-up) programmes. The subsidy amount is calculated by applying the approved level of means test (in terms of percentage of full grant) to the maximum level of subsidy for the Subsidy Scheme based on the latest available result from WFSFAA. Non-means-tested subsidy up to $14,400 will be provided for local and non-local students enrolled in full-time locally accredited sub-degree and undergraduate (including top-up) programmes under Non-means-tested MES; and non-means-tested subsidy up to $18,000 will be provided for local students enrolled in full-time locally accredited undergraduate (including top-up) programmes under Non-means-tested SSEBR. The maximum amount of subsidy will make reference to the destination and duration components. Detailed information of the subsidy schemes is available at https://www.eduhk.hk/sao/info/student_finance/schemes_for_subsidy_on_exchange. 7. Other Financial Assistance The University also offers the following assistance to students who have financial difficulties:
The above information on financial assistance is subject to change without prior notice. Application details will be posted on The Portal and Student Affairs Office (SAO) website. For enquiries regarding financial assistance, please contact the SAO at saosfa@eduhk.hk. 5. Scholarships and Awards1. Scholarships Scholarships are awarded based on academic merit (normally minimum GPA 3.0). Contribution in community service, participation in extra-curricular activities, leadership abilities and other criteria as stipulated by the donors are also considered. Academic units and other offices of the University are invited to put forward recommendations for scholarships while some scholarships are open for application. The scholarships are normally presented either at the University’s functions or occasions organised by the donors.
Scholarship Application Schedule
2. EdUHK Student Awards EdUHK Student Awards are granted to students by the University primarily on the basis of academic performance. The awardees will receive a certificate and a pin as a token of recognition and encouragement. There are two types of Awards and the major criteria are given as follows:
3. President's Commendation Scheme The President’s Commendation Scheme is established to provide university-level recognition of students’ non-academic achievements in arts and culture, community service, leadership, sports and innovation, science and technology. All full-time EdUHK students and student groups comprising full-time EdUHK students are eligible. The level of achievement, impact to the area, the extent of commitment, academic performance, and recommendation by referees are considered in the assessment. A two-tier recognition structure is offered:
4. Whole Person Development Award
There are also other scholarships and awards offered by the University’s departments, offices or external organisations. Details will be made available by the relevant units at the time of application. The most updated information will be posted on The Portal. For matters regarding scholarships and awards, please contact the Student Affairs Office. Note: The above information on scholarships and awards is subject to change without prior notice. 6. Insurance CoverageThe University has arranged the following insurance policies which are applicable to students of the University: 1. Group Personal Accident Insurance This insurance covers all full-time and part-time students against personal accidents leading to bodily injuries, death and permanent disability and related accidental medical expenses whilst participating in the activities organised by the University anywhere within Hong Kong. 2. Group Travel Insurance This insurance covers all full-time and part-time students against accidental death and disablement, medical expenses (due to sickness or injury), personal liability, loss of or damage to personal baggage and belongings, loss of money, flight and baggage delay, trip cancellation or curtailment and emergency assistance services etc. incurred whilst travelling outside territorial of Hong Kong Special Administration Region, provided that such travelling and activities outside territorial of Hong Kong are organised or approved or directed by the University. For details of the Group Personal Accident Insurance and Group Travel Insurance, please refer to the FO Corner of The Portal. 3. Claim Procedures For Group Personal Accident Insurance and Group Travel Insurance, claim forms with detailed claim procedures are available from the FO Corner of The Portal. Note: Should there be any discrepancy between the information contained in this section and the provision of the insurance contract, the latter shall prevail. Chapter 7 Graduate Attributes and Student ConductGraduate AttributesThe University’s curriculum is currently guided by the following framework of the graduate attributes, ‘PEER & I’. The University has established a set of seven Generic Intended Learning Outcomes (GILOs) which represent the University’s expectation of all students: PEER & I Professional Excellence Ethical Responsibility Innovation GILOs Problem Solving Skills Critical Thinking Skills Creative Thinking Skills Oral and Written Communication Skills Social Interaction Skills Ethical Decision Making Global Perspectives For detailed information, please visit the website of Learning and Teaching. Student ConductStudents are expected to observe the General Code of Student Conduct which spells out the expectation of students in terms of professional and personal conduct. A Warning will be issued to students whose behaviour deviates from the Code and who violate the rules and regulations of the University. Students on receiving the Warning should improve themselves in order to meet the expectation that has been set out. If persistent misconduct is observed after the issuance of the Warning, the case will be referred to the University’s Student Disciplinary Committee for consideration, which may lead to the discontinuation of their studies. General Code of Student ConductThe following General Code of Student Conduct is formulated to provide guidance to students during their studies at the University. Students are expected to demonstrate sound moral character together with social commitment and learning attitudes required of university graduates in addition to satisfactory academic performance. Students should be well behaved and show responsibility to the University and the community. As modern citizens, students should value and respect human rights, freedom, peace, equality and rationality, show an interest in and concern for current affairs, and participate actively in community service. Students should make every effort to uphold the honour, dignity and ethics of the educational and other relevant professions and to contribute to a harmonious learning environment. As lifelong learners, students should also strive to improve themselves to achieve personal growth and development, and to keep abreast of the latest learning and developments in their fields. The CodeStudents are expected to
Students should observe this Code. Evidence of persistent failures in meeting the above expectations may result in the student concerned being issued with a Warning and/or referral of the case to the Student Disciplinary Committee (see chapter 4.4 in this handbook). Besides observing the General Code of Student Conduct, students should also be guided by the codes of the professions they aspire to join. Some of these professions are listed below:
Postponing Teaching Practice (TP) for Students with Sex-related Crimes Conviction and/or Prosecution(Applicable to all full-time and part-time programmes with TP/Practicum/Internship or equivalent activity where participants require placements from EdUHK from 2014/15 academic year onwards)
Chapter 8 Academic Honesty and Copyright1. PolicyThe 'Policy on Academic Honesty, Responsibility and Integrity' states the University’s core values and its commitment to academic integrity, gives a clear definition of what constitutes academic dishonesty, and outlines student responsibilities and support mechanisms in relation to the avoidance of academic dishonesty/ misconduct. You may refer to this website (https://www.eduhk.hk/re/Current-Students/Assessment/Student-Conduct-And-Academic-Honesty.html) for details. In addition, there is a set of ‘Procedures for Handling Suspected Cases of Academic Dishonesty’. You may also refer to the above website for details. 2. What is Academic Honesty?The University upholds the principles of honesty in all areas of academic work. We expect our students to carry out all academic activities honestly and in good faith. This means that you
You should always approach your work in a spirit of integrity and honesty, avoiding any actions which might call into question your present and future academic reputation, or that of the University and your fellow students. 3. The Significance of Academic HonestyThe objective of university education is not only to further knowledge and academic excellence, but also to nurture human beings with high moral standards, who will be responsible citizens. One of the ways through which you can acquire these highly-valued qualities is by following the guidelines below:
4. Breaches of Academic HonestyForms of Academic Dishonesty In Hong Kong, women are expected to live longer than men. In Hong Kong, women outlive men. According to the statistics of the Centre for Health Protection in 2023, the average life expectancy of women is 88.1 years while that for men is only 82.5 years. Centre for Health Protection's Major Health Indicators in 2022 and 2023. Retrieved 20 May, 2025, from (https://www.chp.gov.hk/en/statistics/data/10/27/110.html) (When we give exact figures, unless you are the source provider, you have to acknowledge the source. If you don't do so, you commit plagiarism!) 5. How to avoid academic misconductYou safeguard yourself against possible breaches of academic honesty by:
6. Consequences of Academic MisconductIgnorance of the meaning or scope of academic misconduct is not an excuse under any circumstances. For example, if you do not know what plagiarism is, it is your duty to find it out such as consulting your teachers instead of just waiting to be told. Any alleged cases of academic misconduct will be handled by the Head of the academic department concerned/ Director or his/her delegate of the course offering unit who shall then establish an investigation committee to conduct a thorough investigation if a prima facie case for academic dishonesty exists. To ensure an equitable process, the student shall have the right to attend an interview meeting arranged by the investigation committee, if desired and to be accompanied to the meeting with the investigation committee by a member of the University (a fellow student or a staff member). If the student does not wish to attend the meeting of the investigation committee or is unable to attend, he/ she will be permitted to submit a written account or explanation of the alleged misconduct in his/her defence. However, the student is strongly advised to attend the investigation committee such that his/her own right of self-defence can be protected. An investigative report should be sent to the Head of Academic Department/ Director or his/her delegate of the course offering unit who will consider whether the student is deemed to have committed academic dishonesty. Where a case of academic dishonesty is established, the Head of academic department/ Director or his/her delegate of the course offering unit may consider imposing penalties which include written reprimand; make-up work; a lower grade for the assignment/course concerned; and/or a fail grade for the assignment/course concerned. Where the alleged offence is considered to be serious or is a second offence of academic dishonesty, Head of academic department/ Director or his/her delegate of the course offering unit shall refer the case to the Student Disciplinary Committee (SDC) via Associate Dean/ Associate (Co-) Director(s) of the student’s home Faculty/Graduate School/ Academy for further consideration. The SDC shall summon the student for interview where he/she should be given ample opportunity to offer an explanation. The student shall have the right to be accompanied to the hearing by a member of the University (a fellow student or a staff member). Any proven acts of academic misconduct may result in the imposition of penalties which include but not limited to suspension of studies for a period of time; deferment of graduation* for a period of time; and/or dismissal from the University. * For non-local students, the deferment of graduation may affect your applications to stay/return and study/work in Hong Kong. For details of the Immigration Guidelines, you may refer to the website of the Immigration Department (https://www.immd.gov.hk/eng/services/index.html), if necessary. Each and every suspected case will be responded to in accordance with the Guidelines for Handling Student Disciplinary Matters (https://www.eduhk.hk/re/student_handbook/en/Rules-And-Regulations/Policy-And-Guidelines-For-Handling-Student-Disciplinary-Matters.html), which are supplemented by the Procedures for Handling Suspected Cases of Academic Dishonesty (https://www.eduhk.hk/re/uploads/docs/000000000016336799643296oUS7), taking into account the particular circumstances of the occurrence. 7. SuggestionsWith a view to enabling you to follow good practice, you are required to indicate your agreement that you will uphold the principles of academic honesty throughout your studies upon your admission to the University. Additionally, in order to avoid falling into the trap of academic dishonesty/ misconduct, you should:
8. Further AdviceYou have been studying hard to become a student of higher education. Following these guidelines will help you to thrive academically and get the most from your time at EdUHK. 9. Copyright OrdinanceIn general, copyright exists in literary, dramatic, musical and artistic works, sound recordings, films, television, broadcast and cable programmes. Works made available on the Internet environment also have copyright. Any unauthorized copying in any way of any materials or data constitutes an infringement of intellectual property rights. To avoid any infringements of intellectual property rights, you should observe the Copyright Ordinance (Chapter 528, Laws of Hong Kong) at this website: https://www.elegislation.gov.hk/. Useful information on the use of copyright works in education can be accessed from the Copyright and Course Pack Production section on the Library Website (https://www.lib.eduhk.hk/copyright-coursepack-production/), or the website of Intellectual Property Department at https://www.ipd.gov.hk/en/copyright/faqs-and-guidance-notes/copyright-and-education/index.html. 10. Student DisciplineStudents are expected to exhibit high standards of personal and professional behaviour whilst trying to maintain a satisfactory academic performance. The University places great emphasis on students' professional and personal development. Cheating in examinations, plagiarism, collusion, falsification of documents or records, impersonation, theft and any other offensive activities are strictly prohibited. Any students convicted of an offence in a court of law will be liable to instant dismissal from the University and any students who have committed a serious offence or any proven acts of academic dishonesty/ misconduct will be liable to dismissal from the University, as determined by the Student Disciplinary Committee. Please refer to the Policy and Guidelines for Handling Student Disciplinary Matters in Chapter 4.4 of this Handbook and the Procedures for Appealing Against the Decisions of Board of Examiners for Discontinuation of Studies or the Decisions of Student Disciplinary Committee or Academic Departments for Disciplinary Actions or the Decisions of Equal Opportunities Complaint Committee in Chapter 4.5 of this handbook. Chapter 9 Student ServicesIt is the University's aim to provide an enriched campus environment of quality facilities and multifarious development programmes to enable you to achieve personal and professional excellence. You are encouraged to make full use of these services and programmes to achieve a balanced personal and professional growth. 1. Student Affairs OfficeThe Student Affairs Office (SAO) provides student services and co-curricular activities in the University. The Office aims to create an open and supportive environment which is conducive to your active learning and all-rounded development. Information on programmes, activities and services can be found on SAO website, The Portal, campus notice boards and through regular visits to the SAO at B4-G/F-01. Highlights of some services are listed below: 1. Career Development Services To empower students to identify their potential and thus develop a growth mindset, we provide all-round career activities and events to students throughout the year, such as career education, mentorship, internships (local, Greater China Region and overseas), career fairs, recruitment talks, workshops and job search skills training programmes. These activities help local and non-local students understand their career interests or choices, map out career paths, enhance career preparation as well as increase employability. Students can easily access career resources, job vacancy information and apply for jobs online via EdUHK Job Search Platform “Ed Job Plus”. Students are welcome to visit our website at https://eduhk.hk/sao/info/career/. For enquiries, please call 2948 6246 or email to careerservice@eduhk.hk. 2. Counselling Services The psychological counselling at the SAO helps students make desired changes and decisions, especially in time of difficulties or facing challenges. Counselling goes beyond problem-solving, it provides support for students and helps them discover more about themselves and their potentials. Counsellors at SAO are professionally trained and experienced. Counselling sessions are free and confidential where students are always welcome to come and talk to counsellors about their concerns. To enhance the students’ psychological wellness, counsellors also carry out various workshops and mental health education activities during the semesters. Students who are in need of counselling support outside office hours can call the non-office-hour Counselling Hotline 8208 1155. 3. Supports for Non-local Students SAO provides non-local students with support services throughout their course of studies at the University. A wide range of services and activities including orientation, community and cultural exploration activities, festival gatherings, group activities and personal guidance are offered to help students gain a better understanding of the Hong Kong community, to adjust to study and campus life, to integrate with locals, to foster mutual support, as well as to facilitate cultural exchanges among all students. For details, students are welcome to visit SAO website at https://www.eduhk.hk/sao/info/non_local_student_support_services. 4. Student Health Service The Health Centre provides primary medical services to all students, staff and authorised users. All students, including both full-time and part-time, are charged a nominal fee of HK$20 for each general consultation. Special services provided at the Health Centre include annual health check-up, gynaecological check-up, vaccination and simple surgery. Emergency service is also available. To achieve holistic health for all, the SAO and the Health Centre organise regular health education programmes to enhance students’ health knowledge and promote preventive healthcare throughout the year. Prior appointment is advised as walk-in service may require a longer waiting time. For the opening hours and contact numbers of the Health Centre and details of services and charges, please refer to SAO website at https://www.eduhk.hk/sao/en/info/campus_life/health_care_services/on_campus_health_centre. The Voluntary Student Dental Plan provides off-campus dental services to students. The membership period lasts for one year from 1 September to 31 August next year. For details, students are welcome to visit SAO website at https://www.eduhk.hk/sao/en/info/campus_life/health_care_services/on_campus_health_centre. 5. Support to Special Educational Needs (SEN) With concerted efforts of departments and offices, we are committed to providing care and support to students with SEN in order to enhance their participation in the academic activities and campus life. Support services may include study aid, modified campus facilities, counselling, and bursary. Students with SEN are encouraged to disclose their SEN to the Registry during application for timely handling and support provision upon admission. They can also contact the SEN Team of SAO when in need. Staff of SAO will discuss with them on the appropriate and reasonable support arrangements. Please visit the website to learn more: https://www.eduhk.hk/sao/info/sen/. For enquiries or assistance, please call 2948 6251 or email to saosen@eduhk.hk. 6. University Life Planning University Life Planning is a student advising scheme which aims to facilitate students in planning non-formal learning experiences throughout university life. With the guidance from Student Development Tutors (SDTs), students design a Personal Development Plan (PDP) by exploring their values, attitudes, skills, and knowledge at different stages, to devise goals in order to achieve personal and professional growth. SDTs are regularly in touch with the students to support various aspects such as plan review, career and life development exploration. Students are welcome to contact the SDTs at ulife@eduhk.hk for any questions regarding University Life Planning. 7. Student Accommodation There are four on-campus student halls, namely, Northcote Hall (NH), Grantham Hall (GH), Robert Black Hall (RBH), and the Jockey Club Student Quarters (JCSQ), providing about 2,200 residential places for full-time undergraduate and postgraduate students of University Grants Committee-funded programmes and exchange students. Student-residents can acquire different life experiences and enjoy diversities of hall life through hall-life education activities such as inspirational life lessons from experts in various fields, experiential learning tours and life skills workshops held regularly. For details, students are welcome to visit SAO website at https://www.eduhk.hk/sao/info/student_halls/. 2. Catering ServiceThere are four catering outlets serving both Asian and Western cuisines:
3. University Station Shuttle & Tai Wai Station ShuttleUpdated information of the University Station Shuttle and the Tai Wai Station Shuttle with the normal and special arrangements of the service during bad weather will be found on EO’s electronic panel located on Block B1 on campus, The Portal or the Estates Office's homepage (https://www.eduhk.hk/transportation). In the event of tropical cyclone or rainstorm, details of the arrangements of the University Station Shuttle will also be posted on the "University Announcements" of The Portal for ease of reference. Enquiries related to this service may be directed to the Estates Office at 2948 6714 during office hours or the service hotline of the operator to be furnished at the Estates Office homepage. Chapter 10 Academic Support Services1. Centre for Learning, Teaching and TechnologyThe Centre is an academic and professional supporting unit at the University. It aims to enhance student learning outcomes by applying digital technology to support the development of e-Learning and digital competency, innovation of learning and teaching, and the improvement and innovation of assessment at the University. The Centre provides a range of services for students, including:
2. LibraryThe EdUHK Library comprises Mong Man Wai Library (MMW Library) on Tai Po Campus and Tseung Kwan O Study Centre Library (TKOSC Library) in Tseung Kwan O, offering a full range of information resources and services in various formats. State-of-the-art facilities are provided by the Library, including over 420 public PCs, Mini Theatre, EI Hub, 3D and large format printers, professional and consumer level 360 cameras, laser cutting and engraving machines, 3D/HD/4K video viewing and production equipment, VR and AR production facilities, high speed Wi-Fi, notebook computers, e-book readers, Octopus-operated photocopiers and laser printers, language learning stations, as well as group and individual study spaces. Eight Future Classrooms inside MMW Library, namely Creative Lab, Creative Arts Room, Future Early Childhood & Primary Classroom, Future Primary & Secondary Classroom, Special Education Room, e-Learning Studio, Extended Reality Room and STEM Room are also set up and tailored for future pedagogical models and needs, as well as developments in the IT industry. MMW Library is fully integrated with the University's Learning Commons, providing a comfortable and inviting environment which is conducive to both individual and collaborative learning on a 24-hour basis. In addition to library resources provided on campus, members of the University can also access other university libraries as well as their resources through the library's various collaboration programmes, including JULAC Library Cards, HKALL, Inter-library Loans and Document Delivery service. The University Library is IT-based, providing members of the University 24-hour access to various electronic collections on the World Wide Web via either desktop or mobile platforms. All library activities and operations, including library catalogue, renewal and reservation of library materials etc. are available to users via the Library System. The Library has developed the EdUHK Research Repository which indexes and provides full-text access, if available, to the research outputs of our academic staff and postgraduate students. Another two databases, Hong Kong Education Bibliographic Database and Hong Kong Education Image Database (in collaboration with Hong Kong Museum of Education), have been developed by the Library to allow the public to access bibliographic information on research of education in Hong Kong as well as images of artefacts from the collections of Hong Kong Education Museum respectively. With permissions from major local TV stations, the Library has also digitized selected TV programmes in its EdVideo system, which is accessible by all staff and students via the Internet. All functions of the library catalogue, EdUHK Research Repository, Hong Kong Education Bibliographic Database, Hong Kong Education Image Database, EdVideo, major library full-text and citation databases, e-books and e-journals, as well as essential and latest library information are available to staff and students of the University on the Library Website (https://www.lib.eduhk.hk). The Library Website also provides a detailed description of library services and the most updated Library Regulations (see also Chapter 4.3 of this Handbook). It is essential for all users of library to follow these regulations. You are also reminded that unauthorized copying in any way of any materials or data constitutes infringements of intellectual property rights. Copying done on the self-operated photocopiers should be in conformity with the Copyright Ordinance. The University will not be responsible for any legal consequences arising from the breach of copyright made by individuals. The updated full-text of the Copyright Ordinance (Chapter 528, Laws of Hong Kong) is available at the HKSAR Government's Hong Kong e-Legislation (HKeL) (https://www.elegislation.gov.hk/). For details of opening hours of the libraries, please refer to the Library Website at (https://www.lib.eduhk.hk). 3. Office of the Chief Information OfficerThe Office of the Chief Information Officer (OCIO) is dedicated to delivering high-quality ICT services and solutions that bolster and advance learning, teaching, research, and administrative functions within the University community. This commitment is in line with the University's IT service strategies, which encompass infrastructure, data management, application development, user experience, security, and governance. Most of the University’s ICT services are provided in conjunction with the high-speed campus network with Gigabit links to endpoints in all classrooms and offices. In addition, ubiquitous Wi-Fi access points are provided to cover all classrooms, public areas on campus, department offices and student hostels. Users can join free Wi-Fi access off-campus via CSL Wi-Fi hotspots in town, and at other local and overseas universities using "eduroam". The University is also a member of the Hong Kong Academic and Research NETwork (HARNET), which is shared by eight local universities via high-speed connectivity to the rest of the world. This membership enables all participating institutions to leverage the network for collaborative research, resource sharing, and resilience support. As a central service hub, The Portal serves as a one-stop shop for self-service information and 7x24 support for students of the University community. Additionally, professional support and administration for the University website, departmental websites, and various content management systems are offered. OCIO also oversees the University’s generative AI platform and high-performance computing (HPC) facilities, catering to the increasing demands in research and education. OCIO collaborates with relevant learning and teaching departments to provide and maintain applications for both end-to-end administrative solutions and academic support. The e-student information system (e-SIS) manages the entire student administration lifecycle, from admission, programme registration, course registration, academic advising, and assessment, to graduation and student records. Additionally, students have access to various online services such as hostel applications, education job recruitment, and sports facilities booking. OCIO supports the online Learning Management System (LMS) for e-Learning and oversees the University’s learning environment which comprises classrooms, lecture theatres, computer laboratories and a Photo and Video Studio at the Learning Commons. Furthermore, OCIO provides printing services, student email (protected by two-factor authentication), the campus unified communication and collaboration system and the MyEdUHK mobile app. At the IT Help Desk located in the Learning Commons, a number of notebooks and a wide range of audio-visual equipment are available for loan. OCIO also offers a good collection of software packages, including Office suite, creative design suite, cloud-based conferencing and collaboration tools, courseware development applications, statistical analysis software, and other discipline-specific applications for students and staff. While we treasure the privacy and rights of individuals, all students are obliged to adhere to the acceptable standards of computer user behaviour as outlined in Computing Policies and Regulations on the OCIO website (https://www.eduhk.hk/ocio/). OCIO is dedicated to continuously exploring and providing new initiatives and innovative services for our users. Students can email us at helpdesk@ocio.eduhk.hk or call our hotline, 2948 6601, for suggestions or assistance. There is a 24-hour voice recording system available for users to leave messages after office hours or when the line is busy. Our colleagues will respond as soon as possible. Additionally, students can report IT-related problems or incidents online using the LANDesk self-service platform (https://landesk.eduhk.hk) from anywhere and at any time. For more information, please visit the OCIO website (https://www.eduhk.hk/ocio/). 4. School Partnership and Field Experience OfficeThe School Partnership and Field Experience Office (SPFEO) is to support, coordinate and strengthen the policies and practices in school partnership, mentorship and field experience at the University level. The Office establishes and maintains mutually beneficial partnership with schools through actively supporting them in building a mentoring force and enhancing teachers' professional development. The major roles and responsibilities of the Office are as follows:
Chapter 11 Student OrganisationsThere are various types of student organisations at EdUHK: Affiliated Societies (ASs)During the overhaul of the Students' Union, student societies are affiliated with the Student Affairs Office to bring together students with similar hobbies and interests, as well as to encourage and engage them in activities related to those hobbies and interests they seek to promote. Departmental Associations (DAs)Departmental Associations are affiliated with the corresponding academic units to bring together students with similar academic backgrounds or studying the same programme. In addition to enhancing the welfare of their members, DAs support and promote student involvement in academic and professional activities. Student Residents' Associations (SRAs)There are four student halls at EdUHK: Northcote Hall, Grantham Hall, Robert Black Hall and Jockey Club Student Quarters. Guided by respective Warden, the SRA of each student hall organises regular, fruitful social activities and provides up-to-date information for the residents. Chapter 12 Student Complaints / GrievancesProcedures for Resolving Student GrievancesGeneral Guidelines for Making Complaints The procedures stipulated below are specifically for resolving a complaint which a student may have against staff member(s) of the University or any administrative or academic matters concerning one of the Faculties/School/Academies, teaching departments, offices, units, institutes or centres of the University.
For enquiries, please contact the Student Affairs Office at 2948 6720. Equal OpportunitiesThe University is committed to providing a productive study and work environment which promotes fairness, positive interpersonal attitudes and equal opportunities for all its students and employees. In Hong Kong, it is unlawful to discriminate against a person on the grounds of sex, marital status, pregnancy, breastfeeding, disability, family status or race in education, employment and other specific fields. Please visit the webpage of Equal Opportunities Campus (http://eocampus.eduhk.hk) to learn more about the Equal Opportunities Policy and relevant resources. You are welcome to contact the Equal Opportunities and Disability Access Officer at 2948 6012 or eodao@eduhk.hk for information or assistance. The content of such conversation will be treated confidentially. Assistance for Students with Special Educational Needs The University is committed to offering appropriate support services to students with special educational needs to enhance their participation in academic activities and campus life. Please visit the website to learn more: https://www.eduhk.hk/sao/en/info/sen/about_sen/. For enquiries or assistance, please call 2948 6251 or email to saosen@eduhk.hk. Chapter 13 Communication ChannelsThe University is committed to maintaining effective communication with students and ensuring that you are well informed of the University’s activities and recent developments. You, on the other hand, may also want to express your opinions on the University’s plan/development and the programmes you are pursuing. To facilitate communication between the University and students, different types of communication channels are made available. 1. E-CommunicationTo enable students' access to timely, up-to-date and organised information, and to maximize efficiency and minimize unnecessary wastage of network resources, the University has defined the functions and target recipients for two major e-communication channels as follows:
You will be assigned a computer account for e-mail communication, access to The Portal and other computing services on completion of registration. The Office of the Chief Information Officer (OCIO) conducts orientation seminars to familiarize new students with the University’s network and e-communication environment. Please refer to the website (https://www.eduhk.hk/ocio/computing-policies-and-regulations) for the Computing Policies and Regulations when using the computer facilities and posting information on the intranet. For enquiries, please contact the IT Help Desk at 2948 6601. 2. University Portal – The PortalWith a view to enhancing the University’s one-stop information and web-based self service provider, The Portal (the University’s portal for students and staff) was developed to provide students and staff with one-stop online services including access to personalised information. Through The Portal, students will be able to access essential information anywhere at anytime and to view/perform various tasks such as:
3. Information CentreThe Registry operates a Student Records Service Desk at Information Centre which is located at Room A-G/F-11, Cho Kwai Chee Foundation Building of the Tai Po Campus to mainly handle student enquiries about services provided by the Registry. Apart from distribution of certificates, the Student Records Service Desk also collects the following applications/supporting documents from students in relation to their studies:
* Please use online application service instead of submitting paper forms, to support the University in becoming an environmentally sustainable campus. 4. Public Communication SystemThe Public Communication System is linked to TVs which are located in the Learning Commons and the corridor on the G/F of Block B2 and Block D2. This displays informative clips about the University. 5. Notice BoardsOrdinary and electronic notice boards located on the Tai Po Campus display important information including changes in policies, important announcements, university events, class schedules, messages from lecturers, etc. They are mainly located on the ground floor and part of lower podium floor on the Academic Buildings (Blocks B1 to D4) and on the podium level and inside the Learning Commons on the lower podium floor of the Central Facilities Building (Block C). 6. “SMS” of mobile phone"SMS" (Short Message System) of mobile phone is a one-way communication from the University to the students which serves as:
7. Student Participation in CommitteesThe University encourages students to participate in various University-level committees and other consultative meetings. The following are the essential committees with student members:
8. Evaluation and Feedback1. Course/Programme Evaluation To obtain your feedback on the course/programme you are pursuing, we will invite you to complete the Evaluation of Teaching questionnaire/programme evaluation form at the end of the course/programme. 2. Teaching Award Schemes The President's Award for Outstanding Performance in Teaching is established to recognise and reward excellence in teaching and to promote the fostering of teaching innovation and excellence, enhancement of student learning and the scholarship of teaching. Nomination from students is a way to express support for teachers who demonstrate teaching excellence and scholarship of teaching. 3. Suggestions and Enquiries You are encouraged to convey your constructive suggestions or any concerns through the following channels and contact points:
If you consider that your concerns cannot be dealt with through the above-mentioned communication channels, you may refer to the procedures outlined in the Student Complaints/Grievances section of this Handbook for details. Chapter 14 Citation SystemCitation SystemChapter 15 Class/Examination Arrangements during Bad WeatherWhen Tropical Cyclone Signal No.3 or Amber/Red Rainstorm Warning Signal is in force, all classes and examinations will continue to be held as scheduled, unless otherwise announced by the University. Announcements made by the Education Bureau (EDB) and Hong Kong Examinations and Assessment Authority (HKEAA) DO NOT apply to the University. You should check the University Announcements in The Portal of EdUHK for any special class/examination arrangements. When Tropical Cyclone Signal No.8 (or above) is in force or will be issued within the next 2 hours (as announced by the Hong Kong Observatory), or “extreme conditions”^ announced by the Government after super typhoon are in force, or the Black Rainstorm Signal is in force, the following arrangements shall apply to all classes and examinations regardless of the mode of learning and teaching: For Classes and Examinations Not Yet Started
For Classes and Examinations Already Started
^Under certain “extreme conditions” caused by super typhoons, such as serious disruption of public transport services, extensive flooding, major landslides or large-scale power outage after super typhoons, the Government will review the situation (including public transportation and other aspects) and make announcement to the public. Contingency Arrangement for Examinations during Bad WeatherIf an examination administered by the Registry is cancelled because of bad weather, you may concurrently check the Contingency Examination Schedule which is posted on the Registry's website normally three weeks before the examination period. For examinations that are not administered by the Registry, you are requested to contact the lecturer(s) or the Department(s)/Centre(s) concerned for the contingency arrangements. Chapter 16 Academic AdvisingAcademic Advising plays an important role in the academic success and progression of students, and is a process in which students are provided with support for identifying their academic, career and life goals, devising plans to achieve these goals, and evaluating their own progress. In this new milieu, students are enabled to think critically, explore available educational options (e.g. Second Major/ Minor/ Free Electives), and take responsibility for and be more involved in their learning. The objectives of Academic Advising (AA) at EdUHK:
Under the provision of AA, all full-time undergraduate students are assigned an academic advisor. The academic advisors will assist students from their first year of study in adjusting to new university life, developing study plans, acquiring study skills, formulating career goals, and planning for further studies in their ensuing years of study. Advisors will refer students to appropriate supporting units for relevant resources to assist their learning at the University whenever necessary. For more detailed information about Academic Advising, please visit https://www.eduhk.hk/advising. Chapter 17 Campus Facilities and SafetyStudent Accommodation There are four UGC-funded student halls/quarters on Tai Po Campus, namely Northcote Hall, Grantham Hall, Robert Black Hall and the Jockey Club Student Quarters, providing about 2,200 residential places. The Northcote Hall, Grantham Hall and Robert Black Hall provide shared twin study-bedrooms, budget 3-person room and communal facilities such as activity rooms, laundry rooms, bathrooms/toilets, and pantries. Each study-bedroom is also equipped with computer ports. The Jockey Club Student Quarters comprises 9-person or 12-person flats for undergraduate students and 6-person and 8-person flats for Research Postgraduate students, each with single/double/triple bedrooms, its own sitting/dining areas, terrace, kitchen and bathrooms. Telephone lines and individual computer ports are also provided. Only students of the same gender may live in the same study-bedroom/flat. Recognizing the limited number of residential places available, the University periodically reviews the policies governing students’ admission to student halls in alignment with its strategic goals. Please refer to the website of Student Affairs Office (https://www.eduhk.hk/sao/info/student_halls/hall_admission/hall_policy/) for the Hall Admission Policy for the academic year 2025/26 and the allocation priority for different groups of eligible students who apply for hall residence. For enquiries, please email to shostel@eduhk.hk, or call 2948 6868 (office hours). Self-arranged Off-campus Accommodation To facilitate students to search for off-campus accommodation, the University has set up the Off-campus Accommodation Information Platform where students can find useful information on renting a flat. Please check https://www.eduhk.hk/sao/info/student_halls for relevant information. Student Lockers (Tai Po Campus) Students studying Higher Diploma in Early Childhood Education Programme or undergraduate programmes (or above) may apply for the use of student locker on a first-come first-served basis. An online allocation system will assign lockers according to students' preference for the location. You can apply for and use the assigned locker each academic year during your study at the University. For more details, please refer to the Regulations on the Use of Student Lockers at (https://www.eduhk.hk/sao/info/campus_life/locker/). For enquiries, please contact our staff at locker@eduhk.hk or 2948 6376. Learning Commons Located on the lower podium of Block C of Tai Po Campus, the Learning Commons is a 4,900 square meter collaborative environment with comprehensive facilities which enables the students to study, learn, discuss, interact and relax with flexible study space, wireless network, PCs and handy IT and Library aids. Major facilities provided in the Learning Commons include:
Sports and Recreational Facilities The University has a wide range of indoor and outdoor sports facilities. Use of sports facilities both at the Tai Po Campus and Sports Centre is free for students. The Amenities and Sports Complex is air-conditioned and houses the following indoor and outdoor facilities. Indoor facilities include:
Outdoor facilities include:
The Education University of Hong Kong Sports Centre at Yau King Lane, Tai Po, provides the following facilities:
For the convenience of users, shuttle bus service between the Tai Po Campus and the Sports Centre is provided. Recreational sports courses, competitions, and physical activities are organised regularly at the University. Students are encouraged to lead a healthy lifestyle by making good use of your leisure time to learn, develop and enjoy different kinds of sports. For the opening hours of the sports and recreational facilities, please contact the service counter at 2948 8844. Other Facilities Other facilities on campus include:
Campuses and Campus Health, Safety and Environmental SustainabilityCampuses The University has its main campus in Tai Po and two off-campus centres namely the Tseung Kwan O Study Centre (TKOSC) and the North Point Study Centre (NPSC). Most of the programmes are held on the Tai Po Campus while some are held in the TKOSC or NPSC. Students can refer to the Maps of the University Campuses section of this Handbook. The University also hires some teaching venues at Kowloon True Light Middle School at 1 True Light Lane, Suffolk Road, Kowloon Tong, Kowloon (next to Kowloon Tong MTR Station) for the provision of programmes at night time. Campus Health, Safety and Environmental Sustainability The University strives to provide and maintain a healthy, safe and environmentally sustainable campus for students. Your participation and cooperation are valuable and necessary to achieve the goal. Therefore, please pay attention to all matters related to campus health, safety and environmental sustainability while studying on campuses or during block practice outside the University. You are strongly advised to read the Student Safety Handbook and other relevant health, safety and sustainability guidance available from the Estates Office's webpage (https://www.eduhk.hk/eo). If you have any questions related to campus health, safety or environmental sustainability, please feel free to contact the Estates Office at 2948 6714 or email us at safety@eduhk.hk. For emergency, please call 2948 8000 or extension 8000. The TKOSC is located in 1 King Yin Lane, Tseung Kwan O whilst the NPSC is located in 19 Cheung Hong Street, North Point. Campus health, safety and security measures in TKOSC and NPSC are different from those on the Tai Po Campus. Students attending classes in TKOSC and NPSC are advised to browse the following website (https://www.eduhk.hk/sc/) for their concerned Study Centre's "Service Guide for Students" which includes their respective floor plans, contact points and opening hours for various supporting services, public transportation, security, safety, etc. You should read and abide by the guidelines suggested in the Service Guide. Chapter 18 Maps of the University CampusesThe Education University of Hong Kong Tai Po CampusCho Kwai Chee Foundation Building
Academic Building - South Wing (Block B)
Central Facilities Building (Block C)
Academic Building - North Wing (Block D)
Amenities and Sports Complex (Block E)
Location Map of EdUHK
Signage System on Tai Po CampusThe room numbering system comprises a building code, a floor level code and a room number. The diagrams below illustrate how the system works: Directional Sign Door Sign Chapter 19 University's Management(revised on 1 August 2025)
chant@eduhk.hk Co-Director, Centre for Chinese and Multilingual Education Development Chapter 21 Useful Telephone Numbers and Websites
# The URLs are subject to change. Chapter 4.1.1 General Academic Regulations*
*Please also refer to Chapter 5 Operational Guidelines Supporting General Academic Regulations.
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9.1 | Grading System |
9.2 | Review of Course Grade |
9.3 | Advanced Standing |
9.4 | Credit Transfer |
9.5 | Course Exemption |
9.6 | Late Submission of Assignment |
9.7 | Repeating Courses |
9.8 | Academic Warning |
9.9 | Academic Probation |
9.10 | Field Experience |
9.1 | Grading System |
9.2 | Review of Course Grade |
9.3 | Advanced Standing |
9.4 | Credit Transfer |
9.5 | Course Exemption |
9.6 | Late Submission of Assignment |
9.7 | Repeating Courses |
9.8 | Academic Warning |
9.9 | Academic Probation |
9.10 | Field Experience |
Chapter 4.1 General Academic Regulations* (for students admitted in 2025/26 and thereafter) . (for Postgraduate Diploma, Undergraduate and Sub-Degree programmes) |
9.1 | Grading System |
9.2 | Review of Course Grade |
9.3 | Advanced Standing |
9.4 | Credit Transfer |
9.5 | Course Exemption |
9.6 | Late Submission of Assignment |
9.7 | Repeating Courses |
9.8 | Academic Warning |
9.9 | Academic Probation |
9.10 | Field Experience |
1.1 | Applicants for admission to a programme of the University are required to meet the stipulated entrance requirements of the programme. A waiver may be given to mature applicants with specific talents or achievements and a wealth of experience as defined in the general entrance requirements. The University does not discriminate on the basis of age, gender, race, nationality, religion, ethnic origin or disability upon admission. Students with disabilities are encouraged to inform the University of their needs so that timely assistance may be provided. |
2.1 | After being accepted by the University for admission to a programme, applicants must pay the requisite fees and complete the registration procedures as prescribed by the University. Current students will be re-registered automatically each semester throughout the period of study if fees have been paid up to date. | ||||||
2.2 | Major
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2.3 | Double Major
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2.4 | Minor
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2.5 | Double Counting Double counting of up to nine credit points for a five-year programme and six credit points for a four-year programme to fulfill no more than two domain requirements (e.g. for both the first and second majors) within a full-time undergraduate degree programme may be allowed. |
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2.6 | Each student is issued with a Student Identity Card. The Card enables a student to gain access to the University's facilities such as the Library, sports centre, and student halls. | ||||||
2.7 | Classes for all programmes are normally scheduled from Monday to Saturday. |
3.1 | Once admitted to the University, students are normally required to pay the following fees:
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3.2 | Students who fail to settle overdue University fees without prior approval will be treated as having unofficially withdrawn from the programme. An administration fee will be charged to these students for reactivating their student status in addition to the full settlement of overdue fees. Re-instatement of the student status will not be considered for unofficially withdrawn students with prolonged overdue fees. They will be required to re-apply for admission to their programmes. | ||||||||||||||
3.3 | Students who have to extend their studies beyond the normal period of study in order to fulfill the requirements of the programme, major, second major, minor or second minor, are required to pay additional fees on a pro-rata basis according to the number of course/credit points (including Field Experience) taken in the extended period of study. |
4.1 | Students must ensure the completion of course registration before the course starts. Students who have not registered for any course in a semester (excluding the summer semester) will be considered to have withdrawn from their programme at the University (as stipulated in 14.1) unless deferment of studies has been approved by the relevant Programme Leader/Coordinator. |
4.2 | Registration in some courses is restricted to students having the necessary prerequisites. |
4.3 | Students can add or drop a course during the add-drop period or before the third class meeting. Students are permitted to drop a course after the add-drop period but before the examination period or the deadline for submission of final assignments, whichever applicable, only for strong personal reasons, such as serious illnesses; the grade W (Withdrawn) will be recorded on the students' transcript. |
4.4 | Failure to attend a course does not automatically result in the course being dropped. Students who are reported for prolonged absence in a course without permission will be accorded a grade F (Fail) for the course (as stipulated in 13.2). |
4.5 | Students may audit a course without charge, subject to the permission of the course lecturer. They will not earn credit points for their audited courses. |
4.6 | A visiting student is not enrolled in any particular programme, but may take courses. Students who have completed their programme but wish to take further courses will be considered visiting students. |
5.1 | New students will normally not be considered to transfer to another programme if the programmes are offered in the same mode of study and programmes of the same academic level, in particular the UGC-funded undergraduate programmes, during their first semester of registration. |
5.2 | A current student, who wishes for special reasons to change from one programme/major/minor or mode of study to another during the course of study should meet the stipulated requirements and consult the relevant Programme Leaders/Coordinators for advice and approval. The change, once approved, normally takes effect from the next semester/academic year. (Also see 8.5 for the maximum study period.) |
6.1 | Students who are enrolled in any full-time award-bearing programmes (lasting for one year or longer) of the University are not permitted to simultaneously register for another qualification at this University or a post-secondary qualification at any institutions except with prior approval by the Registrar. Violation of this regulation will lead to discontinuation of studies from the University. In case of doubt, students should seek advice from the Registry. |
7.1 | Courses are the basic units of study into which students are registered and for which grades are assigned. Each course is assigned a number of credit points. Related courses are grouped under a learning domain. |
7.2 | The number of credit points assigned to a course is indicative of the number of hours of student effort, which include both contact hours and study time. In terms of contact hours, one credit point should normally be equivalent to one hour of teaching per week each for 13 teaching weeks in a semester. In terms of study time, students are normally expected to engage in no less than 2 hours of independent learning for each contact hour. |
7.3 | Students have to earn before graduation the number of credit points as required by the programmes of study. The minimum and maximum number of credit points is normally within the range of 12 (except summer semester) to 18 for taught courses in a semester for full-time programmes, whereas not more than 11 (up to 12 for students admitted in 2019/20 and thereafter) in a semester for part-time programmes. Students are not allowed to take zero credit point/course unless with prior approval. |
8.1 | The length of a programme is stipulated in the curriculum. To complete the curriculum, students are required to complete satisfactorily all the specified course requirements including coursework, school attachment, block practice, internship or similar programme required activities, as applicable. | ||||||||||||
8.2 | Normally, there are two semesters in each academic year for academic activities, such as coursework, field experience, overseas immersion, internship and summer institute. In addition to the two regular semesters, a 6-week Summer Semester is offered for students of full-time undergraduate degree programmes who wish to study courses before the commencement of Semester 1 of the new academic year. Taking courses in Summer Semester is optional unless fixed in the programme curriculum. | ||||||||||||
8.3 | The maximum period of study for a programme will be determined as follows:
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8.4 | For students admitted to Full-time undergraduate programmes via Senior Year Admission Route, the maximum period of study is the respective normative length plus 2 years. | ||||||||||||
8.5 | Students are expected to graduate within the stipulated period of study, inclusive of any change of programmes/majors, periods of leave of absence, deferment of study, suspension of study and Field Experience activities. Students who fail to complete a programme within the maximum period of study will normally be required to discontinue their studies at the University (as stipulated in 12.1(v)). Students will have to pay additional fees on a pro-rata basis according to the number of course(s)/credit point(s), including Field Experience taken in the extended period of study. | ||||||||||||
8.6 | Students who wish to extend their period of study beyond the maximum programme duration are required to apply in writing to obtain prior approval from the Programme Leader/Coordinator. Likewise, students who wish to pursue a fast track to complete a programme below its normal period of study should obtain prior approval accordingly. |
9.1 | Grading System
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9.2 | Review of Course Grade
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9.3 | Advanced Standing
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9.4 | Credit Transfer
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9.5 | Course Exemption
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9.6 | Late Submission of Assignment
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9.7 | Repeating Courses
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9.8 | Academic Warning*
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9.9 | Academic Probation
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9.10 | Field Experience
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10.1 | Students are responsible for the completion of all the graduation requirements of the programme in which they are officially enrolled and satisfy all other requirements specified by the University. To graduate, students must:
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10.2 | Students must also meet/fulfill the University’s exit requirements such as teacher’s professional conduct and ethics (for students of teacher education programmes admitted in 2024/25 and thereafter) and/or language proficiency. | ||||||||||||||
10.3 | Students who have fulfilled the requirements of a second major and/or one/two minors and other programme requirements but failed to fulfill the requirements of their first major will not be permitted to graduate (applicable to students of undergraduate degree programmes with a major subject study). |
11.1 | The Board of Examiners recommends classifications of award in accordance with the following guidelines: |
11.2 | The Board of Examiners may add specific programme criteria/guidelines for classifications of award. |
12.1 | A student will normally be required to discontinue his/her studies at the University if he/she:
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12.2 | Normally, students who are required to discontinue their studies at the University will not be considered for re-admission to the same programme in the following three academic years. |
13.1 | Where special circumstances require students to take a leave of absence exceeding 7 days but less than one semester, students must seek approval from the Programme Leader/Coordinator by submitting a leave application form. |
13.2 | Students who are absent for a prolonged period in a course without prior permission (as stipulated in 13.1) will be given a grade F (Fail) by their course lecturers. The grade F will be recorded on the students' transcript. |
13.3 | Where necessary, individual courses/course lecturers/programmes/departments will specify their attendance requirements. |
14.1 | Students can apply for deferment of study if there is a genuine need. The minimum period of deferment in each application is one semester and the maximum duration for approved deferment within a programme is normally up to two academic years. The deferment period is included in the maximum period of study (as stipulated in 8.5). A continuation fee per semester is required upon approval of the application. Students who have not settled the continuation fee will be considered to have withdrawn from the programme of study at the University (as stipulated in 4.1). No re-instatement of student status will be considered for withdrawal students. |
14.2 | The President of the Students' Union may apply in writing to the relevant Programme Leader/Coordinator for deferment of study for one year on grounds of heavy commitment in the Students' Union. Such an application should normally be made within four weeks after the announcement of the election results and is subject to the payment of a continuation fee. |
14.3 | Students who fail to return to the University to resume studies at the end of the approved period of deferment will be considered to have withdrawn from the programme, effective on the day following the deferment period. |
14.4 | Students who wish to withdraw from studies shall submit a withdrawal form to the University. Effective date of withdrawal is given 3 working days from the date of submission of the completed form. |
15.1 | Field Experience Coordinators will report to the relevant Associate Dean to seek his/her approval in consultation with the Director/Co-Director of School Partnership and Field Experience to suspend any student immediately from Field Experience/practicum placed by the University, should they and/or school personnel have major concerns about the behaviour of the student on block practice or on other Field Experience/practicum activities. Students of teacher education programmes who demonstrate that they are unsuitable to enter the profession will be prevented from joining Field Experience/practicum or suspended from continuing such activities. |
15.2 | The relevant Associate Dean has the authority to prevent or suspend a student from other activities such as overseas immersion, internship, summer institute and academic exchange if the student, on the report of the Programme Leader/Coordinator, is found to be unsuitable. |
15.3 | Conversely, if an Field Experience Coordinator has strong grounds for concern that a student is experiencing serious bodily or emotional harm on account of the Field Experience/practicum placement, he/she will report this to the relevant Associate Dean for his/her approval to remove the student immediately from the placement school. |
15.4 | The decision of suspension will be relayed in confidence to the relevant programme personnel. If the student is dissatisfied with the decision, he/she can appeal to the relevant Faculty Dean. |
16.1 | A student who is required to discontinue his/her studies by the Board of Examiners under the General Academic Regulations will be notified by the Secretary of the Board of Examiners immediately after the decision for discontinuation is made, and be advised to
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16.2 | The Chairperson of the Board of Examiners, after consideration of the student's submission, will decide if there are grounds for the case to be re-considered by the Board of Examiners. If the student asks for a hearing before the Board of Examiners, the Chairperson will decide whether to invite the student to appear before the full Board of Examiners, or to form a separate panel to hear the case, if deemed appropriate. The Panel should involve at least the Chairperson of the Board of Examiners or a senior academic staff member nominated by the Faculty Dean as Chairperson, the Programme Leader/Coordinator, and the relevant teaching staff from the subject department(s). | ||||
16.3 | The Panel, after hearing of the case, will convey its recommendation to the Board of Examiners for the final decision. Depending on the recommendation, the Board of Examiners may make decisions through one of the following ways:
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16.4 | The decision of the Board of Examiners will then be conveyed to the student accordingly. | ||||
16.5 | If the student feels that there is perceived injustice in the above procedures governing the review of the decision of the Board of Examiners on discontinuation, he/she can make an appeal to the Students' Appeal Committee following the prevailing procedures stipulated in the Student Handbook. The decision of the Students' Appeal Committee will be final. |
17.1 | Students who, upon verification, are found to have committed serious violations of the University's regulations or Laws of Hong Kong, will be subject to dismissal by the University immediately after the findings have been substantiated. |
17.2 | Students who do not have the right of abode or the right to land in the Hong Kong Special Administration Region (HKSAR) are required to obtain a visa or entry permit for study in the HKSAR. If a student fails to maintain a valid visa or entry permit by the expiry date, his/her student status will be suspended and his/her Student Identity Card will be disabled on the visa expiry date. Failure to provide the University with a valid visa or entry permit for study within one month after suspension of studies will lead to termination of studies, and the University will be required to report all such cases to the Immigration Department of the HKSAR. |
18.1 | Students are required to carry out all academic activities honestly and in good faith. Any act that contravenes standards of academic honesty such as plagiarism, impersonation, cheating in examinations and collusion is strictly prohibited by the University. |
18.2 | Any alleged cases of academic misconduct will be handled by the Head of the academic department concerned, who will then conduct a thorough investigation. An investigation report should be sent to the relevant Associate Dean who will consider whether there are prima facie grounds for referring the case to the Student Disciplinary Committee for further consideration, decision and action. Any proven act of academic misconduct may result in suspension of studies, postponement of graduation, dismissal from the University or other forms of penalties. |
Academic Board | The major academic forum of the University for the oversight and development of all academic matters of the University. | |
Academic Year/ Semester | An academic year consists of two semesters (and one 6-week Summer Semester for full-time undergraduate degree programmes only). Normally, Semester 1 commences in early September and ends in mid December while Semester 2 starts in early January and ends in June. The last numbered week in each semester is reserved for assessment purposes. For some programmes, a Summer Semester of 4-5 weeks may be added. In addition, some programmes may arrange Semester 2 into Semester 2A and Semester 2B. Taking courses in Summer Semester is optional unless fixed in the programme curriculum. | |
Advanced Standing | It may be granted to applicants who have completed a recognized programme at the University or other institutions before admission to a post-secondary programme. | |
Assessment | The student's academic performance will be assessed in summative and formative processes, which may include written assignments, portfolios, artifacts, class tests, performance tasks and examinations. Its precise nature will be specified in the course description. | |
Auditor | Students are allowed to attend the course without charge with permission of the course lecturer. They are not allowed to submit assignments nor sit for examination. They will not earn credit points for the course; and the audited courses will not appear on the students' transcript. | |
Board of Examiners | The University's board recommends award classifications, determine the remedial work for problem cases and cases of special circumstances that need special consideration, and decide cases for the discontinuation of studies. | |
Course | A course is a unit of study with credits and assigned with a particular lecturer or teaching team. Courses are normally assigned with three credit points. | |
Core Course | The course that must be completed by the students to meet the curriculum requirements. | |
Course Code | The code given to a course. | |
Course Exemption | Course Exemption may be granted for courses completed in other institutions for recognized qualifications. The exempted courses will not appear on the student's transcript and will be excluded from the calculation of GPAs. | |
Course Lecturer | Staff delivering the course. | |
Course Registration | The enrolment of a student in a course. | |
Credit Transfer | Credit Transfer may be granted for courses completed successfully at the University previously or another accredited tertiary institution. The credit points transferred will be counted towards the graduation requirements but will be excluded from the calculations of GPAs. | |
Credit Point/Credit | All programmes of study adopt a credit point system. Credit points show how much the successful completion of a course will contribute to the qualification of which it is a part. The number of credit points assigned to a course is indicative of the hours of study it requires. One credit point should normally be equivalent to one hour of teaching per week for 13 teaching weeks in a semester. Each contact hour should require no less than 2 hours of independent learning. | |
Departmental Assessment Panel | The Panel considers possible moderation of grades in a course, monitors grade distribution and endorses the assessment results of courses/clusters of courses/courses with similar nature for approval by the Head of the course-offering unit. | |
Elective Course | Any of the courses other than core courses in a programme. | |
Field Experience | Field Experience is observation of teaching in schools and subsequently teaching practice in schools or other institutions. | |
Grade Point Average (GPA) | GPA | Students' performance in the programme as a whole or within a prescribed period of time, excluding courses without grade point equivalent, will be set out in a Programme GPA. For details, please refer to Sections 9.1.2 of General Academic Regulations. |
Semester GPA (SGPA) | A student's GPA obtained in a semester. | |
Year GPA (YGPA) | A student's GPA obtained in an academic year. | |
Programme GPA (PGPA) | A student's GPA obtained within a programme. | |
Major Subject GPA | A student's GPA for his/her major subject of study. | |
Mature Applicant | An applicant who does not possess the minimum programme entrance requirements but is at least 25 years of age on 31 August in the admission year and can demonstrate to the University's satisfaction his/her suitability for and capability to pursue his/her chosen programme, then he/she may be exempted from some entrance requirements and admitted as a mature student. | |
Major | Major | A major field of study in a programme. |
First Major | The major field of study that students on full-time undergraduate degree programmes enrolled upon admission. | |
Second Major | The additional major field of study taken by students on full-time undergraduate degree programmes. | |
Operational Grade | A course grade assigned for administrative purposes to assist in the management of student records. Operational grades do not count in the calculation of students' GPAs. Definitions are explained as follows: | |
IP (In Progress) | An IP grade is shown where students will register in subsequent Semesters to complete the assessment of the course. | |
YC (Complete) | Successful completion of a designated course. | |
IC (Incomplete) | Incompletion of a designated course. | |
W (Withdrawn) | Assigned when a student has registered for the course in a semester and subsequently submitted a notification of withdrawal from the Course. | |
University/ EdUHK | The Education University of Hong Kong. | |
Mode of Study | The full-time, part-time or mixed-mode pattern of study. | |
The Portal | The University's portal for staff and students. | |
Programme | The structured combination of courses which leads to a specified award. | |
Registration | The enrolment of a student in a programme. | |
Statement of Results | The official letter certifying a student's completion of a programme, programme mode and duration and impending graduation. | |
Testimonial | The official document certifying a student's enrolment in a programme, year of enrolment, programme mode and duration. | |
Transcript | The official academic record of a student's full updated list of course grades attained in a programme. | |
Visiting Student | Students who have completed their programme but wish to take further courses will be considered visiting students. Local and non-local applicants who do not wish to enroll in a full programme of study in the University but plan to take selected course(s) within one or more programmes may apply for admission as Visiting Students. Visiting students shall not register in any particular programmes, but may only take courses. Visiting students are not eligible for any formal academic award. Those who have successfully completed the course assessment will receive a transcript. |
Chapter 4.1 General Academic Regulations* (for students admitted in 2024/25 and before) . (for Postgraduate Diploma, Undergraduate and Sub-Degree programmes) |
9.1 | Grading System |
9.2 | Review of Course Grade |
9.3 | Advanced Standing |
9.4 | Credit Transfer |
9.5 | Course Exemption |
9.6 | Late Submission of Assignment |
9.7 | Repeating Courses |
9.8 | Academic Warning |
9.9 | Academic Probation |
9.10 | Field Experience |
1.1 | Applicants for admission to a programme of the University are required to meet the stipulated entrance requirements of the programme. A waiver may be given to mature applicants with specific talents or achievements and a wealth of experience as defined in the general entrance requirements. The University does not discriminate on the basis of age, gender, race, nationality, religion, ethnic origin or disability upon admission. Students with disabilities are encouraged to inform the University of their needs so that timely assistance may be provided. |
2.1 | After being accepted by the University for admission to a programme, applicants must pay the requisite fees and complete the registration procedures as prescribed by the University. Current students will be re-registered automatically each semester throughout the period of study if fees have been paid up to date. | ||||||
2.2 | Major
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2.3 | Double Major
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2.4 | Minor
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2.5 | Double Counting Double counting of up to nine credit points for a five-year programme and six credit points for a four-year programme to fulfill no more than two domain requirements (e.g. for both the first and second majors) within a full-time undergraduate degree programme may be allowed. |
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2.6 | Each student is issued with a Student Identity Card. The Card enables a student to gain access to the University's facilities such as the Library, sports centre, and student halls. | ||||||
2.7 | Classes for all programmes are normally scheduled from Monday to Saturday. |
3.1 | Once admitted to the University, students are normally required to pay the following fees:
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3.2 | Students who fail to settle overdue University fees without prior approval will be treated as having unofficially withdrawn from the programme. An administration fee will be charged to these students for reactivating their student status in addition to the full settlement of overdue fees. Re-instatement of the student status will not be considered for unofficially withdrawn students with prolonged overdue fees. They will be required to re-apply for admission to their programmes. | ||||||||||||||
3.3 | Students who have to extend their studies beyond the normal period of study in order to fulfill the requirements of the programme, major, second major, minor or second minor, are required to pay additional fees on a pro-rata basis according to the number of course/credit points (including Field Experience) taken in the extended period of study. |
4.1 | Students must ensure the completion of course registration before the course starts. Students who have not registered for any course in a semester (excluding the summer semester) will be considered to have withdrawn from their programme at the University (as stipulated in 14.1) unless deferment of studies has been approved by the relevant Programme Leader/Coordinator. |
4.2 | Registration in some courses is restricted to students having the necessary prerequisites. |
4.3 | Students can add or drop a course during the add-drop period or before the third class meeting. Students are permitted to drop a course after the add-drop period but before the examination period or the deadline for submission of final assignments, whichever applicable, only for strong personal reasons, such as serious illnesses; the grade W (Withdrawn) will be recorded on the students' transcript. |
4.4 | Failure to attend a course does not automatically result in the course being dropped. Students who are reported for prolonged absence in a course without permission will be accorded a grade F (Fail) for the course (as stipulated in 13.2). |
4.5 | Students may audit a course without charge, subject to the permission of the course lecturer. They will not earn credit points for their audited courses. |
4.6 | A visiting student is not enrolled in any particular programme, but may take courses. Students who have completed their programme but wish to take further courses will be considered visiting students. |
5.1 | New students will normally not be considered to transfer to another programme if the programmes are offered in the same mode of study and programmes of the same academic level, in particular the UGC-funded undergraduate programmes, during their first semester of registration. |
5.2 | A current student, who wishes for special reasons to change from one programme/major/minor or mode of study to another during the course of study should meet the stipulated requirements and consult the relevant Programme Leaders/Coordinators for advice and approval. The change, once approved, normally takes effect from the next semester/academic year. (Also see 8.5 for the maximum study period.) |
6.1 | Students who are enrolled in any full-time award-bearing programmes (lasting for one year or longer) of the University are not permitted to simultaneously register for another qualification at this University or a post-secondary qualification at any institutions except with prior approval by the Registrar. Violation of this regulation will lead to discontinuation of studies from the University. In case of doubt, students should seek advice from the Registry. |
7.1 | Courses are the basic units of study into which students are registered and for which grades are assigned. Each course is assigned a number of credit points. Related courses are grouped under a learning domain. |
7.2 | The number of credit points assigned to a course is indicative of the number of hours of student effort, which include both contact hours and study time. In terms of contact hours, one credit point should normally be equivalent to one hour of teaching per week each for 13 teaching weeks in a semester. In terms of study time, students are normally expected to engage in no less than 2 hours of independent learning for each contact hour. |
7.3 | Students have to earn before graduation the number of credit points as required by the programmes of study. The minimum and maximum number of credit points is normally within the range of 12 (except summer semester) to 18 for taught courses in a semester for full-time programmes, whereas not more than 11 (up to 12 for students admitted in 2019/20 and thereafter) in a semester for part-time programmes. Students are not allowed to take zero credit point/course unless with prior approval. |
8.1 | The length of a programme is stipulated in the curriculum. To complete the curriculum, students are required to complete satisfactorily all the specified course requirements including coursework, school attachment, block practice, internship or similar programme required activities, as applicable. | ||||||||||||
8.2 | Normally, there are two semesters in each academic year for academic activities, such as coursework, field experience, overseas immersion, internship and summer institute. In addition to the two regular semesters, a 6-week Summer Semester is offered for students of full-time undergraduate degree programmes who wish to study courses before the commencement of Semester 1 of the new academic year. Taking courses in Summer Semester is optional unless fixed in the programme curriculum. | ||||||||||||
8.3 | The maximum period of study for a programme will be determined as follows:
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8.4 | For students admitted to Full-time undergraduate programmes via Senior Year Admission Route, the maximum period of study is the respective normative length plus 2 years. | ||||||||||||
8.5 | Students are expected to graduate within the stipulated period of study, inclusive of any change of programmes/majors, periods of leave of absence, deferment of study, suspension of study and Field Experience activities. Students who fail to complete a programme within the maximum period of study will normally be required to discontinue their studies at the University (as stipulated in 12.1(v)). Students will have to pay additional fees on a pro-rata basis according to the number of course(s)/credit point(s), including Field Experience taken in the extended period of study. | ||||||||||||
8.6 | Students who wish to extend their period of study beyond the maximum programme duration are required to apply in writing to obtain prior approval from the Programme Leader/Coordinator. Likewise, students who wish to pursue a fast track to complete a programme below its normal period of study should obtain prior approval accordingly. |
9.1 | Grading System
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9.2 | Review of Course Grade
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9.3 | Advanced Standing
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9.4 | Credit Transfer
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9.5 | Course Exemption
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9.6 | Late Submission of Assignment
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9.7 | Repeating Courses
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9.8 | Academic Warning*
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9.9 | Academic Probation
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9.10 | Field Experience
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10.1 | Students are responsible for the completion of all the graduation requirements of the programme in which they are officially enrolled and satisfy all other requirements specified by the University. To graduate, students must:
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10.2 | Students must also meet/fulfill the University’s exit requirements such as teacher’s professional conduct and ethics (for students of teacher education programmes admitted in 2024/25 and thereafter) and/or language proficiency. | ||||||||||||||
10.3 | Students who have fulfilled the requirements of a second major and/or one/two minors and other programme requirements but failed to fulfill the requirements of their first major will not be permitted to graduate (applicable to students of undergraduate degree programmes with a major subject study). |
11.1 | The Board of Examiners recommends classifications of award in accordance with the following guidelines: |
11.2 | The Board of Examiners may add specific programme criteria/guidelines for classifications of award. |
12.1 | A student will normally be required to discontinue his/her studies at the University if he/she:
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12.2 | Normally, students who are required to discontinue their studies at the University will not be considered for re-admission to the same programme in the following three academic years. |
13.1 | Where special circumstances require students to take a leave of absence exceeding 7 days but less than one semester, students must seek approval from the Programme Leader/Coordinator by submitting a leave application form. |
13.2 | Students who are absent for a prolonged period in a course without prior permission (as stipulated in 13.1) will be given a grade F (Fail) by their course lecturers. The grade F will be recorded on the students' transcript. |
13.3 | Where necessary, individual courses/course lecturers/programmes/departments will specify their attendance requirements. |
14.1 | Students can apply for deferment of study if there is a genuine need. The minimum period of deferment in each application is one semester and the maximum duration for approved deferment within a programme is normally up to two academic years. The deferment period is included in the maximum period of study (as stipulated in 8.5). A continuation fee per semester is required upon approval of the application. Students who have not settled the continuation fee will be considered to have withdrawn from the programme of study at the University (as stipulated in 4.1). No re-instatement of student status will be considered for withdrawal students. |
14.2 | The President of the Students' Union may apply in writing to the relevant Programme Leader/Coordinator for deferment of study for one year on grounds of heavy commitment in the Students' Union. Such an application should normally be made within four weeks after the announcement of the election results and is subject to the payment of a continuation fee. |
14.3 | Students who fail to return to the University to resume studies at the end of the approved period of deferment will be considered to have withdrawn from the programme, effective on the day following the deferment period. |
14.4 | Students who wish to withdraw from studies shall submit a withdrawal form to the University. Effective date of withdrawal is given 3 working days from the date of submission of the completed form. |
15.1 | Field Experience Coordinators will report to the relevant Associate Dean to seek his/her approval in consultation with the Director/Co-Director of School Partnership and Field Experience to suspend any student immediately from Field Experience/practicum placed by the University, should they and/or school personnel have major concerns about the behaviour of the student on block practice or on other Field Experience/practicum activities. Students of teacher education programmes who demonstrate that they are unsuitable to enter the profession will be prevented from joining Field Experience/practicum or suspended from continuing such activities. |
15.2 | The relevant Associate Dean has the authority to prevent or suspend a student from other activities such as overseas immersion, internship, summer institute and academic exchange if the student, on the report of the Programme Leader/Coordinator, is found to be unsuitable. |
15.3 | Conversely, if an Field Experience Coordinator has strong grounds for concern that a student is experiencing serious bodily or emotional harm on account of the Field Experience/practicum placement, he/she will report this to the relevant Associate Dean for his/her approval to remove the student immediately from the placement school. |
15.4 | The decision of suspension will be relayed in confidence to the relevant programme personnel. If the student is dissatisfied with the decision, he/she can appeal to the relevant Faculty Dean. |
16.1 | A student who is required to discontinue his/her studies by the Board of Examiners under the General Academic Regulations will be notified by the Secretary of the Board of Examiners immediately after the decision for discontinuation is made, and be advised to
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16.2 | The Chairperson of the Board of Examiners, after consideration of the student's submission, will decide if there are grounds for the case to be re-considered by the Board of Examiners. If the student asks for a hearing before the Board of Examiners, the Chairperson will decide whether to invite the student to appear before the full Board of Examiners, or to form a separate panel to hear the case, if deemed appropriate. The Panel should involve at least the Chairperson of the Board of Examiners or a senior academic staff member nominated by the Faculty Dean as Chairperson, the Programme Leader/Coordinator, and the relevant teaching staff from the subject department(s). | ||||
16.3 | The Panel, after hearing of the case, will convey its recommendation to the Board of Examiners for the final decision. Depending on the recommendation, the Board of Examiners may make decisions through one of the following ways:
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16.4 | The decision of the Board of Examiners will then be conveyed to the student accordingly. | ||||
16.5 | If the student feels that there is perceived injustice in the above procedures governing the review of the decision of the Board of Examiners on discontinuation, he/she can make an appeal to the Students' Appeal Committee following the prevailing procedures stipulated in the Student Handbook. The decision of the Students' Appeal Committee will be final. |
17.1 | Students who, upon verification, are found to have committed serious violations of the University's regulations or Laws of Hong Kong, will be subject to dismissal by the University immediately after the findings have been substantiated. |
17.2 | Students who do not have the right of abode or the right to land in the Hong Kong Special Administration Region (HKSAR) are required to obtain a visa or entry permit for study in the HKSAR. If a student fails to maintain a valid visa or entry permit by the expiry date, his/her student status will be suspended and his/her Student Identity Card will be disabled on the visa expiry date. Failure to provide the University with a valid visa or entry permit for study within one month after suspension of studies will lead to termination of studies, and the University will be required to report all such cases to the Immigration Department. |
18.1 | Students are required to carry out all academic activities honestly and in good faith. Any act that contravenes standards of academic honesty such as plagiarism, impersonation, cheating in examinations and collusion is strictly prohibited by the University. |
18.2 | Any alleged cases of academic misconduct will be handled by the Head of the academic department concerned, who will then conduct a thorough investigation. An investigation report should be sent to the relevant Associate Dean who will consider whether there are prima facie grounds for referring the case to the Student Disciplinary Committee for further consideration, decision and action. Any proven act of academic misconduct may result in suspension of studies, postponement of graduation, dismissal from the University or other forms of penalties. |
Academic Board | The major academic forum of the University for the oversight and development of all academic matters of the University. | |
Academic Year/ Semester | An academic year consists of two semesters (and one 6-week Summer Semester for full-time undergraduate degree programmes only). Normally, Semester 1 commences in early September and ends in mid December while Semester 2 starts in early January and ends in June. The last numbered week in each semester is reserved for assessment purposes. For some programmes, a Summer Semester of 4-5 weeks may be added. In addition, some programmes may arrange Semester 2 into Semester 2A and Semester 2B. Taking courses in Summer Semester is optional unless fixed in the programme curriculum. | |
Advanced Standing | It may be granted to applicants who have completed a recognized programme at the University or other institutions before admission to a post-secondary programme. | |
Assessment | The student's academic performance will be assessed in summative and formative processes, which may include written assignments, portfolios, artifacts, class tests, performance tasks and examinations. Its precise nature will be specified in the course description. | |
Auditor | Students are allowed to attend the course without charge with permission of the course lecturer. They are not allowed to submit assignments nor sit for examination. They will not earn credit points for the course; and the audited courses will not appear on the students' transcript. | |
Board of Examiners | The University's board recommends award classifications, determine the remedial work for problem cases and cases of special circumstances that need special consideration, and decide cases for the discontinuation of studies. | |
Course | A course is a unit of study with credits and assigned with a particular lecturer or teaching team. Courses are normally assigned with three credit points. | |
Core Course | The course that must be completed by the students to meet the curriculum requirements. | |
Course Code | The code given to a course. | |
Course Exemption | Course Exemption may be granted for courses completed in other institutions for recognized qualifications. The exempted courses will not appear on the student's transcript and will be excluded from the calculation of GPAs. | |
Course Lecturer | Staff delivering the course. | |
Course Registration | The enrolment of a student in a course. | |
Credit Transfer | Credit Transfer may be granted for courses completed successfully at the University previously or another accredited tertiary institution. The credit points transferred will be counted towards the graduation requirements but will be excluded from the calculations of GPAs. | |
Credit Point/Credit | All programmes of study adopt a credit point system. Credit points show how much the successful completion of a course will contribute to the qualification of which it is a part. The number of credit points assigned to a course is indicative of the hours of study it requires. One credit point should normally be equivalent to one hour of teaching per week for 13 teaching weeks in a semester. Each contact hour should require no less than 2 hours of independent learning. | |
Departmental Assessment Panel | The Panel considers possible moderation of grades in a course, monitors grade distribution and endorses the assessment results of courses/clusters of courses/courses with similar nature for approval by the Head of the course-offering unit. | |
Elective Course | Any of the courses other than core courses in a programme. | |
Field Experience | Field Experience is observation of teaching in schools and subsequently teaching practice in schools or other institutions. | |
Grade Point Average (GPA) | GPA | Students' performance in the programme as a whole or within a prescribed period of time, excluding courses without grade point equivalent, will be set out in a Programme GPA. For details, please refer to Sections 9.1.2 of General Academic Regulations. |
Semester GPA (SGPA) | A student's GPA obtained in a semester. | |
Year GPA (YGPA) | A student's GPA obtained in an academic year. | |
Programme GPA (PGPA) | A student's GPA obtained within a programme. | |
Major Subject GPA | A student's GPA for his/her major subject of study. | |
Mature Applicant | An applicant who does not possess the minimum programme entrance requirements but is at least 25 years of age on 31 August in the admission year and can demonstrate to the University's satisfaction his/her suitability for and capability to pursue his/her chosen programme, then he/she may be exempted from some entrance requirements and admitted as a mature student. | |
Major | Major | A major field of study in a programme. |
First Major | The major field of study that students on full-time undergraduate degree programmes enrolled upon admission. | |
Second Major | The additional major field of study taken by students on full-time undergraduate degree programmes. | |
Operational Grade | A course grade assigned for administrative purposes to assist in the management of student records. Operational grades do not count in the calculation of students' GPAs. Definitions are explained as follows: | |
IP (In Progress) | An IP grade is shown where students will register in subsequent Semesters to complete the assessment of the course. | |
YC (Complete) | Successful completion of a designated course. | |
IC (Incomplete) | Incompletion of a designated course. | |
W (Withdrawn) | Assigned when a student has registered for the course in a semester and subsequently submitted a notification of withdrawal from the Course. | |
University/ EdUHK | The Education University of Hong Kong. | |
Mode of Study | The full-time, part-time or mixed-mode pattern of study. | |
The Portal | The University's portal for staff and students. | |
Programme | The structured combination of courses which leads to a specified award. | |
Registration | The enrolment of a student in a programme. | |
Statement of Results | The official letter certifying a student's completion of a programme, programme mode and duration and impending graduation. | |
Testimonial | The official document certifying a student's enrolment in a programme, year of enrolment, programme mode and duration. | |
Transcript | The official academic record of a student's full updated list of course grades attained in a programme. | |
Visiting Student | Students who have completed their programme but wish to take further courses will be considered visiting students. Local and non-local applicants who do not wish to enroll in a full programme of study in the University but plan to take selected course(s) within one or more programmes may apply for admission as Visiting Students. Visiting students shall not register in any particular programmes, but may only take courses. Visiting students are not eligible for any formal academic award. Those who have successfully completed the course assessment will receive a transcript. |
@ 2025 The Education University of Hong Kong. All Rights Reserved
@ 2025 The Education University of Hong Kong. All Rights Reserved