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DisclaimerEvery effort has been made to ensure that information contained in this handbook is accurate and correct. Changes may be made from time to time and the University reserves the right to make amendments to the information contained in this handbook without prior notice. In the event of inconsistency between information contained in this handbook and any University policies and regulations or where an interpretation of this handbook is required, the decision of the University shall be final. Chapter 1 PrefaceThe electronic Student Handbook provides online information on academic matters, financial issues and various information concerning your study at the University. To keep abreast of any developments of your concern, you are strongly advised to refer to The Portal for updated information. At the beginning of your study, you may receive a Programme Handbook in a hard copy or electronically. There is detailed information specific to your programme, courses, the academic regulations, the programme calendar, the assessment methods, examinations dates, block practice dates (applicable to teacher education programmes) and graduation requirements. You are advised to study the Student Handbook, Programme Handbook and relevant programme information carefully and to acquaint yourself with all subsequent amendments and changes. You should also refer to this information throughout your studies. If you wish to know more about the University's academic structure and its programmes, you may refer to the University Calendar which can be downloaded from the Registry website. You may also visit the University's homepage on the Internet to keep yourself updated of the University's latest developments. It is advisable that you read all the information and make reference to it from time to time. For any new policies/regulations or any amendments/updates, please refer to the announcements made via The Portal, emails, notices, circulars, or letters. So, do check email and intranet message regularly to keep track of such changes. Should you have any concern about your study or encounter any difficulties during your study, please feel free to consult the staff members of the Registry, the Faculty Offices, the Graduate School or your lecturers. We wish you every success in your study. Last Review: December 2024 Chapter 2 Vision & MissionOur VisionWe will further enhance our role as a leading university in the Asia Pacific region and beyond, with a focus on educational research, development and innovation. We will continue to raise our profile and impact locally, regionally and internationally through our high-quality research and scholarship. We are committed to nurturing outstanding and caring educators and professionals who contribute constructively to sustainable social and economic development in Hong Kong and beyond. Our MissionCommitted to the Education-plus approach, our primary mission is to lead educational innovation, and to promote and support the strategic development of teaching, teacher education and disciplines complementary to education by preparing outstanding and morally responsible educators and professionals while supporting their lifelong learning. We will:
Our Core Values
Last Review: December 2024 Chapter 3 Academic Structure and ProgrammesThe University’s academic structure highlights its strengths in its range of academic disciplines and offers high quality programmes and services to students. Its three faculties - Faculty of Education and Human Development (FEHD), Faculty of Humanities (FHM) and Faculty of Liberal Arts and Social Sciences (FLASS) - together with the Graduate School (GS) and two Academies, namely Academy for Applied Policy Studies and Education Futures (AAPSEF) and Academy for Educational Development and Innovation (AEDI), offer a variety of programmes at the Sub-degree, Bachelor, Postgraduate Diploma, Master, Executive Master and professional and research Doctoral levels. The faculties also provide professional development programmes to meet professional and community needs.
A list of the academic departments, centres and programmes of the faculties is given below: 1. Faculty of Education and Human Development (FEHD)Academic Departments and Centres
Programmes
2. Faculty of Humanities (FHM)Academic Departments and Centres
Programmes
3. Faculty of Liberal Arts and Social Sciences (FLASS)Academic Departments and Centres
Programmes
+Starting from 2024/25 cohort, the title of this programme is changed from Bachelor of Education (Honours) (Primary) – General Studies and Mathematics to Bachelor of Education (Honours) (Primary) – General Studies (Humanities and Science) and Mathematics. 4. Graduate School (GS)The Graduate School is an academic unit responsible for developing, managing and monitoring the University's research postgraduate programmes (namely Doctor of Philosophy (PhD) and Master of Philosophy (MPhil)), professional doctorate degree programme (namely Doctor of Education (EdD)) as well as master's degree programme (namely Master of Education (MEd)) – including student enrolment, course administration, thesis supervision, quality assurance and examination matters. The Graduate School also works closely with Research Centres and various academic units to develop an active research environment on campus. Programmes
5. Academy for Applied Policy Studies and Education Futures (AAPSEF)Centres
Programmes
6. Academy for Educational Development and Innovation (AEDI)Institutes and Centres
Programmes
Besides, there are also centres and offices which support the University's formal teaching programmes and curricula. The major learning support service units are listed as follows:
Last Review: December 2024 Chapter 4.1 General Academic Regulations*
*Please also refer to Chapter 5 Operational Guidelines Supporting General Academic Regulations.
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| 9.1 | Grading System |
| 9.2 | Review of Course Grade |
| 9.3 | Advanced Standing |
| 9.4 | Credit Transfer |
| 9.5 | Course Exemption |
| 9.6 | Late Submission of Assignment |
| 9.7 | Repeating Courses |
| 9.8 | Academic Warning |
| 9.9 | Academic Probation |
| 9.10 | Field Experience |
| 1.1 | Applicants for admission to a programme of the University are required to meet the stipulated entrance requirements of the programme. A waiver may be given to mature applicants with specific talents or achievements and a wealth of experience as defined in the general entrance requirements. The University does not discriminate on the basis of age, gender, race, nationality, religion, ethnic origin or disability upon admission. Students with disabilities are encouraged to inform the University of their needs so that timely assistance may be provided. |
| 2.1 | After being accepted by the University for admission to a programme, applicants must pay the requisite fees and complete the registration procedures as prescribed by the University. Current students will be re-registered automatically each semester throughout the period of study if fees have been paid up to date. | ||||||
| 2.2 | Major
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| 2.3 | Double Major
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| 2.4 | Minor
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| 2.5 | Double Counting Double counting of up to nine credit points for a five-year programme and six credit points for a four-year programme to fulfill no more than two domain requirements (e.g. for both the first and second majors) within a full-time undergraduate degree programme may be allowed. |
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| 2.6 | Each student is issued with a Student Identity Card. The Card enables a student to gain access to the University's facilities such as the Library, sports centre, and student halls. | ||||||
| 2.7 | Classes for all programmes are normally scheduled from Monday to Saturday. |
| 3.1 | Once admitted to the University, students are normally required to pay the following fees:
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| 3.2 | Students who fail to settle overdue University fees without prior approval will be treated as having unofficially withdrawn from the programme. An administration fee will be charged to these students for reactivating their student status in addition to the full settlement of overdue fees. Re-instatement of the student status will not be considered for unofficially withdrawn students with prolonged overdue fees. They will be required to re-apply for admission to their programmes. | ||||||||||||||
| 3.3 | Students who have to extend their studies beyond the normal period of study in order to fulfill the requirements of the programme, major, second major, minor or second minor, are required to pay additional fees on a pro-rata basis according to the number of course/credit points (including Field Experience) taken in the extended period of study. |
| 4.1 | Students must ensure the completion of course registration before the course starts. Students who have not registered for any course in a semester (excluding the summer semester) will be considered to have withdrawn from their programme at the University (as stipulated in 14.1) unless deferment of studies has been approved by the relevant Programme Leader/Coordinator. |
| 4.2 | Registration in some courses is restricted to students having the necessary prerequisites. |
| 4.3 | Students can add or drop a course during the add-drop period or before the third class meeting. Students are permitted to drop a course after the add-drop period but before the examination period or the deadline for submission of final assignments, whichever applicable, only for strong personal reasons, such as serious illnesses; the grade W (Withdrawn) will be recorded on the students' transcript. |
| 4.4 | Failure to attend a course does not automatically result in the course being dropped. Students who are reported for prolonged absence in a course without permission will be accorded a grade F (Fail) for the course (as stipulated in 13.2). |
| 4.5 | Students may audit a course without charge, subject to the permission of the course lecturer. They will not earn credit points for their audited courses. |
| 4.6 | A visiting student is not enrolled in any particular programme, but may take courses. Students who have completed their programme but wish to take further courses will be considered visiting students. |
| 5.1 | New students will normally not be considered to transfer to another programme if the programmes are offered in the same mode of study and programmes of the same academic level, in particular the UGC-funded undergraduate programmes, during their first semester of registration. |
| 5.2 | A current student, who wishes for special reasons to change from one programme/major/minor or mode of study to another during the course of study should meet the stipulated requirements and consult the relevant Programme Leaders/Coordinators for advice and approval. The change, once approved, normally takes effect from the next semester/academic year. (Also see 8.5 for the maximum study period.) |
| 6.1 | Students who are enrolled in any full-time award-bearing programmes (lasting for one year or longer) of the University are not permitted to simultaneously register for another qualification at this University or a post-secondary qualification at any institutions except with prior approval by the Registrar. Violation of this regulation will lead to discontinuation of studies from the University. In case of doubt, students should seek advice from the Registry. |
| 7.1 | Courses are the basic units of study into which students are registered and for which grades are assigned. Each course is assigned a number of credit points. Related courses are grouped under a learning domain. |
| 7.2 | The number of credit points assigned to a course is indicative of the number of hours of student effort, which include both contact hours and study time. In terms of contact hours, one credit point should normally be equivalent to one hour of teaching per week each for 13 teaching weeks in a semester. In terms of study time, students are normally expected to engage in no less than 2 hours of independent learning for each contact hour. |
| 7.3 | Students have to earn before graduation the number of credit points as required by the programmes of study. The minimum and maximum number of credit points is normally within the range of 12 (except summer semester) to 18 for taught courses in a semester for full-time programmes, whereas not more than 11 (up to 12 for students admitted in 2019/20 and thereafter) in a semester for part-time programmes. Students are not allowed to take zero credit point/course unless with prior approval. |
| 8.1 | The length of a programme is stipulated in the curriculum. To complete the curriculum, students are required to complete satisfactorily all the specified course requirements including coursework, school attachment, block practice, internship or similar programme required activities, as applicable. | ||||||||||||
| 8.2 | Normally, there are two semesters in each academic year for academic activities, such as coursework, field experience, overseas immersion, internship and summer institute. In addition to the two regular semesters, a 6-week Summer Semester is offered for students of full-time undergraduate degree programmes who wish to study courses before the commencement of Semester 1 of the new academic year. Taking courses in Summer Semester is optional unless fixed in the programme curriculum. | ||||||||||||
| 8.3 | The maximum period of study for a programme will be determined as follows:
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| 8.4 | For students admitted to Full-time undergraduate programmes via Senior Year Admission Route, the maximum period of study is the respective normative length plus 2 years. | ||||||||||||
| 8.5 | Students are expected to graduate within the stipulated period of study, inclusive of any change of programmes/majors, periods of leave of absence, deferment of study, suspension of study and Field Experience activities. Students who fail to complete a programme within the maximum period of study will normally be required to discontinue their studies at the University (as stipulated in 12.1(v)). Students will have to pay additional fees on a pro-rata basis according to the number of course(s)/credit point(s), including Field Experience taken in the extended period of study. | ||||||||||||
| 8.6 | Students who wish to extend their period of study beyond the maximum programme duration are required to apply in writing to obtain prior approval from the Programme Leader/Coordinator. Likewise, students who wish to pursue a fast track to complete a programme below its normal period of study should obtain prior approval accordingly. |
| 10.1 | Students are responsible for the completion of all the graduation requirements of the programme in which they are officially enrolled and satisfy all other requirements specified by the University. To graduate, students must:
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| 10.2 | Students must also meet/fulfill the University’s exit requirements such as teacher’s professional conduct and ethics (for students of teacher education programmes admitted in 2024/25 and thereafter) and/or language proficiency. | ||||||||||||||
| 10.3 | Students who have fulfilled the requirements of a second major and/or one/two minors and other programme requirements but failed to fulfill the requirements of their first major will not be permitted to graduate (applicable to students of undergraduate degree programmes with a major subject study). |
| 11.1 | The Board of Examiners recommends classifications of award in accordance with the following guidelines: |
| 11.2 | The Board of Examiners may add specific programme criteria/guidelines for classifications of award. |
| 12.1 | A student will normally be required to discontinue his/her studies at the University if he/she:
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| 12.2 | Normally, students who are required to discontinue their studies at the University will not be considered for re-admission to the same programme in the following three academic years. |
| 13.1 | Where special circumstances require students to take a leave of absence exceeding 7 days but less than one semester, students must seek approval from the Programme Leader/Coordinator by submitting a leave application form. |
| 13.2 | Students who are absent for a prolonged period in a course without prior permission (as stipulated in 13.1) will be given a grade F (Fail) by their course lecturers. The grade F will be recorded on the students' transcript. |
| 13.3 | Where necessary, individual courses/course lecturers/programmes/departments will specify their attendance requirements. |
| 14.1 | Students can apply for deferment of study if there is a genuine need. The minimum period of deferment in each application is one semester and the maximum duration for approved deferment within a programme is normally up to two academic years. The deferment period is included in the maximum period of study (as stipulated in 8.5). A continuation fee per semester is required upon approval of the application. Students who have not settled the continuation fee will be considered to have withdrawn from the programme of study at the University (as stipulated in 4.1). No re-instatement of student status will be considered for withdrawal students. |
| 14.2 | The President of the Students' Union may apply in writing to the relevant Programme Leader/Coordinator for deferment of study for one year on grounds of heavy commitment in the Students' Union. Such an application should normally be made within four weeks after the announcement of the election results and is subject to the payment of a continuation fee. |
| 14.3 | Students who fail to return to the University to resume studies at the end of the approved period of deferment will be considered to have withdrawn from the programme, effective on the day following the deferment period. |
| 14.4 | Students who wish to withdraw from studies shall submit a withdrawal form to the University. Effective date of withdrawal is given 3 working days from the date of submission of the completed form. |
| 15.1 | Field Experience Coordinators will report to the relevant Associate Dean to seek his/her approval in consultation with the Director/Co-Director of School Partnership and Field Experience to suspend any student immediately from Field Experience/practicum placed by the University, should they and/or school personnel have major concerns about the behaviour of the student on block practice or on other Field Experience/practicum activities. Students of teacher education programmes who demonstrate that they are unsuitable to enter the profession will be prevented from joining Field Experience/practicum or suspended from continuing such activities. |
| 15.2 | The relevant Associate Dean has the authority to prevent or suspend a student from other activities such as overseas immersion, internship, summer institute and academic exchange if the student, on the report of the Programme Leader/Coordinator, is found to be unsuitable. |
| 15.3 | Conversely, if an Field Experience Coordinator has strong grounds for concern that a student is experiencing serious bodily or emotional harm on account of the Field Experience/practicum placement, he/she will report this to the relevant Associate Dean for his/her approval to remove the student immediately from the placement school. |
| 15.4 | The decision of suspension will be relayed in confidence to the relevant programme personnel. If the student is dissatisfied with the decision, he/she can appeal to the relevant Faculty Dean. |
| 16.1 | A student who is required to discontinue his/her studies by the Board of Examiners under the General Academic Regulations will be notified by the Secretary of the Board of Examiners immediately after the decision for discontinuation is made, and be advised to
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| 16.2 | The Chairperson of the Board of Examiners, after consideration of the student's submission, will decide if there are grounds for the case to be re-considered by the Board of Examiners. If the student asks for a hearing before the Board of Examiners, the Chairperson will decide whether to invite the student to appear before the full Board of Examiners, or to form a separate panel to hear the case, if deemed appropriate. The Panel should involve at least the Chairperson of the Board of Examiners or a senior academic staff member nominated by the Faculty Dean as Chairperson, the Programme Leader/Coordinator, and the relevant teaching staff from the subject department(s). | ||||
| 16.3 | The Panel, after hearing of the case, will convey its recommendation to the Board of Examiners for the final decision. Depending on the recommendation, the Board of Examiners may make decisions through one of the following ways:
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| 16.4 | The decision of the Board of Examiners will then be conveyed to the student accordingly. | ||||
| 16.5 | If the student feels that there is perceived injustice in the above procedures governing the review of the decision of the Board of Examiners on discontinuation, he/she can make an appeal to the Students' Appeal Committee following the prevailing procedures stipulated in the Student Handbook. The decision of the Students' Appeal Committee will be final. |
| 17.1 | Students who, upon verification, are found to have committed serious violations of the University's regulations or Laws of Hong Kong, will be subject to dismissal by the University immediately after the findings have been substantiated. |
| 18.1 | Students are required to carry out all academic activities honestly and in good faith. Any act that contravenes standards of academic honesty such as plagiarism, impersonation, cheating in examinations and collusion is strictly prohibited by the University. |
| 18.2 | Any alleged cases of academic misconduct will be handled by the Head of the academic department concerned, who will then conduct a thorough investigation. An investigation report should be sent to the relevant Associate Dean who will consider whether there are prima facie grounds for referring the case to the Student Disciplinary Committee for further consideration, decision and action. Any proven act of academic misconduct may result in suspension of studies, postponement of graduation, dismissal from the University or other forms of penalties. |
| Academic Board | The major academic forum of the University for the oversight and development of all academic matters of the University. | |
| Academic Year/ Semester | An academic year consists of two semesters (and one 6-week Summer Semester for full-time undergraduate degree programmes only). Normally, Semester 1 commences in early September and ends in mid December while Semester 2 starts in early January and ends in June. The last numbered week in each semester is reserved for assessment purposes. For some programmes, a Summer Semester of 4-5 weeks may be added. In addition, some programmes may arrange Semester 2 into Semester 2A and Semester 2B. Taking courses in Summer Semester is optional unless fixed in the programme curriculum. | |
| Advanced Standing | It may be granted to applicants who have completed a recognized programme at the University or other institutions before admission to a post-secondary programme. | |
| Assessment | The student's academic performance will be assessed in summative and formative processes, which may include written assignments, portfolios, artifacts, class tests, performance tasks and examinations. Its precise nature will be specified in the course description. | |
| Auditor | Students are allowed to attend the course without charge with permission of the course lecturer. They are not allowed to submit assignments nor sit for examination. They will not earn credit points for the course; and the audited courses will not appear on the students' transcript. | |
| Board of Examiners | The University's board recommends award classifications, determine the remedial work for problem cases and cases of special circumstances that need special consideration, and decide cases for the discontinuation of studies. | |
| Course | A course is a unit of study with credits and assigned with a particular lecturer or teaching team. Courses are normally assigned with three credit points. | |
| Core Course | The course that must be completed by the students to meet the curriculum requirements. | |
| Course Code | The code given to a course. | |
| Course Exemption | Course Exemption may be granted for courses completed in other institutions for recognized qualifications. The exempted courses will not appear on the student's transcript and will be excluded from the calculation of GPAs. | |
| Course Lecturer | Staff delivering the course. | |
| Course Registration | The enrolment of a student in a course. | |
| Credit Transfer | Credit Transfer may be granted for courses completed successfully at the University previously or another accredited tertiary institution. The credit points transferred will be counted towards the graduation requirements but will be excluded from the calculations of GPAs. | |
| Credit Point/Credit | All programmes of study adopt a credit point system. Credit points show how much the successful completion of a course will contribute to the qualification of which it is a part. The number of credit points assigned to a course is indicative of the hours of study it requires. One credit point should normally be equivalent to one hour of teaching per week for 13 teaching weeks in a semester. Each contact hour should require no less than 2 hours of independent learning. | |
| Departmental Assessment Panel | The Panel considers possible moderation of grades in a course, monitors grade distribution and endorses the assessment results of courses/clusters of courses/courses with similar nature for approval by the Head of the course-offering unit. | |
| Elective Course | Any of the courses other than core courses in a programme. | |
| Field Experience | Field Experience is observation of teaching in schools and subsequently teaching practice in schools or other institutions. | |
| Grade Point Average (GPA) | GPA | Students' performance in the programme as a whole or within a prescribed period of time, excluding courses without grade point equivalent, will be set out in a Programme GPA. For details, please refer to Sections 9.1.2 of General Academic Regulations. |
| Semester GPA (SGPA) | A student's GPA obtained in a semester. | |
| Year GPA (YGPA) | A student's GPA obtained in an academic year. | |
| Programme GPA (PGPA) | A student's GPA obtained within a programme. | |
| Major Subject GPA | A student's GPA for his/her major subject of study. | |
| Mature Applicant | An applicant who does not possess the minimum programme entrance requirements but is at least 25 years of age on 31 August in the admission year and can demonstrate to the University's satisfaction his/her suitability for and capability to pursue his/her chosen programme, then he/she may be exempted from some entrance requirements and admitted as a mature student. | |
| Major | Major | A major field of study in a programme. |
| First Major | The major field of study that students on full-time undergraduate degree programmes declared upon admission. | |
| Second Major | The additional major field of study taken by students on full-time undergraduate degree programmes. | |
| Operational Grade | A course grade assigned for administrative purposes to assist in the management of student records. Operational grades do not count in the calculation of students' GPAs. Definitions are explained as follows: | |
| IP (In Progress) | An IP grade is shown where students will register in subsequent Semesters to complete the assessment of the course. | |
| YC (Complete) | Successful completion of a designated course. | |
| YI (Incomplete) | A temporary grade to be granted due to special circumstances that have prevented a student from completing required work, or attending the examination for reasons acceptable to the course lecturer. Where a “YI” grade is assigned by the course lecturer with a schedule for the completion of work, the Head of course-offering unit will approve the schedule via the Departmental Assessment Panel. A “YI” grade will be converted into an “F” grade four weeks after the “YI” grade is officially released unless an alternative grade has been assigned by the course lecturer concerned. Grade “YI” is not included in the calculation of Programme GPA. | |
| W (Withdrawn) | Assigned when a student has registered for the course in a semester and subsequently submitted a notification of withdrawal from the Course. | |
| University/ EdUHK | The Education University of Hong Kong. | |
| Mode of Study | The full-time, part-time or mixed-mode pattern of study. | |
| The Portal | The University's portal for staff and students. | |
| Programme | The structured combination of courses which leads to a specified award. | |
| Registration | The enrolment of a student in a programme. | |
| Statement of Results | The official letter certifying a student's completion of a programme, programme mode and duration and impending graduation. | |
| Testimonial | The official document certifying a student's enrolment in a programme, year of enrolment, programme mode and duration. | |
| Transcript | The official academic record of a student's full updated list of course grades attained in a programme. | |
| Visiting Student | Students who have completed their programme but wish to take further courses will be considered visiting students. Local and non-local applicants who do not wish to enroll in a full programme of study in the University but plan to take selected course(s) within one or more programmes may apply for admission as Visiting Students. Visiting students shall not register in any particular programmes, but may only take courses. Visiting students are not eligible for any formal academic award. Those who have successfully completed the course assessment will receive a transcript. | |
| 1 | Students shall be given adequate advance notice regarding the date, time and venue of examinations. |
| 2 | The examination venue shall be made available in proper condition for the examination not later than 30 (thirty) minutes before the scheduled examination. |
| 3 | Blank answer scripts shall be placed on the desks prior to the entrance of the students into the venue. |
| 4 | Students shall only place the writing and drawing tools and stationery permitted by the Chief Invigilator for the examination on the desks. All other personal belongings and unauthorised materials, including books, notes, any printed materials, papers and electronic/communication devices (e.g. tablets, mobile phones, multimedia players, electronic dictionaries, databank watches, smart watches, wireless earphones or other wearable technologies with communication or data storage functions, etc.) should be placed under their chairs. Students must ensure that their mobile phones (and the alarm function) and other electronic/communication devices are switched off and taken out from their pockets/their bodies or removed from their desks/the drawers of their desks before and during the examination. |
| 5 | The approved list of calculators to be used in examinations shall be announced to all students not later than 2 (two) weeks before the examinations are held. |
| 6 | An announcement shall be made 10 (ten) minutes before the start of the examination to request the students to take their seats. |
| 7 | Students shall be seated at least 5 (five) minutes before the start of the examination. No student shall start writing until the relevant announcement is made by the Chief Invigilator. |
| 8 | Students must listen to and follow the instructions announced by the Chief Invigilator in the examination. |
| 9 | An announcement shall be made at the start of the examination to request the students to place their Student Identity Cards on the top right hand corner of their desks for attendance checking by the Invigilators. |
| 10 | Students must not copy from the work of another student, or allow their work to be copied by another student, nor copy the work from any of the aforesaid electronic/communication devices during the examination. |
| 11 | Students who arrive late for more than 30 (thirty) minutes can only be admitted at the discretion of the Chief Invigilator. |
| 12 | No student shall be permitted to leave the examination venue within the first 30 (thirty) minutes after the start of the examination. |
| 13 | Checking of students' attendance shall be carried out after the first 15 (fifteen) minutes of the examination. |
| 14 | Students who wish to leave the examination venue temporarily shall ask for the permission of the Chief Invigilator and must be escorted by one Invigilator. All electronic/communication devices should not be brought along with the students. No student shall communicate, or attempt to communicate, with any person inside or outside the examination venue during an examination without the permission of the Chief Invigilator and/or Invigilator(s). |
| 15 | No student shall be permitted to leave the examination venue within the last 15 (fifteen) minutes of the examination. |
| 16 | Students must observe silence during the examination. Students who disturb the conduct of an examination may be asked to leave the venue immediately. Disturbances during the examination, to be determined by the Chief Invigilator, may include talking to another student, making unnecessary noises, and having the mobile phone or other electronic/communication devices switched on. |
| 17 | Students who have any queries on the legibility of the examination question papers shall by raise of hands indicate requests to consult the Chief Invigilator and/or Invigilator(s), normally within the first 15 (fifteen) minutes of the examination. |
| 18 | An announcement about the time shall be made 15 (fifteen) minutes before the end of the examination. |
| 19 | An announcement shall be made at the end of the examination to request all students to stop working. |
| 20 | Examination answer scripts shall be collected and packed in sealed envelopes immediately at the end of the examination and delivered to relevant Internal Examiners. |
| 21 | At the end of the examination, students shall remain in their seats quietly. After the examination answer scripts are collected, put in order and packed in sealed envelopes, an announcement shall be made to request the students to leave the examination venue. |
| 22 | Students shall not be allowed to take any items issued by the Invigilators out of the examination venue. |
| 23 | Students who wish to lodge complaints about the conduct of the examination shall write to the Registrar within seven calendar days after the examination concerned. |
| 24 | Students who violate any of the Guidelines Governing the Invigilation of Examinations shall be subject to disciplinary action by the University. |
| 1.1 | Students are required to observe the General Code of Student Conduct and to behave responsibly and with propriety. The University may take disciplinary action, including expulsion from the University as the maximum penalty, against a student (including a student who has satisfied all the academic requirements for graduation but has not been officially conferred the award) who commits an offence for which he/she has been convicted in any court of law, violates any policy, rule or regulation of the University and / or commits any misconduct, including but not limited to the following:
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| 2.1 | This set of Policy and Guidelines for Handling Student Disciplinary Matters is implemented in parallel with the Procedures for Issuance of a Warning (available on the Registry's website for staff reference). The latter are applicable to cases involving relatively minor misconduct or improper behaviour whereas these guidelines are specifically for handling misconduct or offences of a more serious nature within the jurisdiction of the Student Disciplinary Committee (SDC). | ||||||
| 2.2 | Guidelines for handling minor misconduct or improper behaviour in halls are covered in the Terms and Conditions of Student Accommodation. According to the established practice, the Dean of Students may refer serious cases to the SDC. | ||||||
| 2.3 | Report and Investigation of Case
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| 3.1 | Identification of Suspected Cases of Professional Unsuitability
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| 3.2 | Investigation on Suspected Cases
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| 3.3 | Referral of suspected cases to the Student Disciplinary Committee
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| 4.1 | The SDC shall inform the student of the charge laid against her/him and that the case will be referred to the Committee. The SDC shall arrange for a hearing for cases if the Chairperson of SDC concurs that there is a prima facie case. |
| 4.2 | The SDC should provide an opportunity for the student to make either verbal or written representation or both before a decision is made regarding penalty/action. Normally, no legal representation is permitted at the hearing as the procedure is an internal matter of the University. The student may invite a support person who is either a staff or student member of the University to the hearing. |
| 4.3 | Decisions as to appropriate penalty/action should make reference to any precedents, findings of the case and any relevant extenuating circumstances. |
| 5.1 | a reprimand letter; |
| 5.2 | fine (maximum HK$5,000); |
| 5.3 | University service order or community service for a specified period; |
| 5.4 | withdrawal and/or suspension of any academic or other University privileges, benefits, rights or facilities, including the right of student hostel accommodation, the right to follow courses of instruction, field experience and/or examination for a specific period or the right to graduate; |
| 5.5 | expulsion from the University and where applicable to require such students to make good any damage to property or premises caused by him/her; |
| 5.6 | postponement of any degree, diploma, certificate or other academic distinction to be conferred; |
| 5.7 | recommendation to the Academic Board on the revocation of any degree, diploma, certificate or other academic distinction conferred; |
| 5.8 | any other sanctions as deemed appropriate by the Committee for the offence. |
| 6.1 | The Chairperson of the SDC shall issue the decision letter to the student with copies to the relevant parties. The letter should inform the student of his/her right to appeal to the Students' Appeal Committee within 14 working days of the announcement of the decision. |
| 6.2 | The relevant Associate Dean/Programme Leader/Programme Coordinator, Director of School Partnership and Field Experience, Warden, Registrar and Dean of Students upon receiving a copy of the decision made on the case, should take appropriate follow-up action. |
| Appeal against the Decisions of Board of Examiners on Discontinuation of Studies or Student Disciplinary Committee for Disciplinary Actions | |||||
| 1 | A student may appeal against the decision of the Board of Examiners on discontinuation of studies or the decision of the Student Disciplinary Committee for disciplinary actions. In such cases, the appellant should write to the Secretary of the Students' Appeal Committee (SAppC) giving one or more of the following grounds and providing relevant evidence within 14 working days of being notified of the decision:
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| 2 | The Chairperson of the SAppC will decide whether there is a prima facie case for appeal and inform the appellant of the decision normally within 7 working days of the date of appeal.
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| 3 | The decision of the SAppC Chairperson on dismissal of the case (as in paragraph 2.1), and the decision of the SAppC after hearing of the case (as in paragraph 2.2) shall be final. | ||||
| Appeal against the Decisions of Academic Departments for Disciplinary Actions | |||||
| 4 | A student may appeal against the decision of the Head of academic department as to whether plagiarism / an act of academic dishonesty has occurred and/or on the penalty/penalties so imposed. A student who wishes to appeal should do so in writing to the respective Dean of Faculty/Graduate School with full justifications, within 14 working days of being notified of the decision. Late appeals will not be considered. The Dean shall reply to the student normally within 7 working days of receiving the appeal. The decision of the Dean shall be final. | ||||
| Appeal against the Decisions of Equal Opportunities Complaint Committee | |||||
| 5 | The Complainant and the Respondent may lodge an appeal in writing against the decision of the Equal Opportunities Complaint Committee (EOCC) solely on the grounds of procedural irregularity. If the Respondent involved in the case is a student, the appellant should write to the Secretary of the Students' Appeal Committee (SAppC) providing relevant evidence within 20 working days upon receipt of the final report from the EOCC. An appeal will only be allowed where the appellant can demonstrate to the satisfaction of the Chairperson of the SAppC that there is a procedural irregularity in handling the complaint of prohibited discriminatory acts. | ||||
| 6 | The Chairperson of the SAppC will decide whether there is a prima facie case for appeal and inform the appellant of the decision normally within 7 working days of the date of appeal.
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| 7 | The decision of the SAppC Chairperson on dismissal of the case (as in paragraph 6.1), and the decision of the SAppC after hearing of the case (as in paragraph 6.2) shall be final. | ||||
| 1 | The University is committed to promoting diversity and equal opportunities in academic pursuit and employment, and to eliminating any form of discrimination or harassment against staff, students, and other persons who have dealings with the University. Everyone, irrespective of their race, colour, sex, language, religion, political or other opinion, national or social origin, has the right to be respected and be treated fairly. Mutual respect and fair treatment are conducive to the creation of diverse and harmonious learning and working environment. | ||||||||||||||||||
| 2 | Under the anti-discrimination ordinances in Hong Kong, namely the Sex Discrimination Ordinance, the Disability Discrimination Ordinance, the Family Status Discrimination Ordinance and the Race Discrimination Ordinance, the following discriminatory acts are unlawful:
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| 3 | The University has zero tolerance for discrimination and harassment. All complaints of discriminatory acts will be handled with due care, utmost sensitivity and confidentiality. For alleged discriminatory acts under the four anti-discrimination ordinances and sexual orientation harassment, the complaint procedures under the Policy will be used to handle the cases. For other alleged discrimination or harassment acts (for example, discrimination on the ground of age, religion, nationality, social origin and political inclination) and bullying, the staff/student grievance procedures will be followed. | ||||||||||||||||||
| 4 | Any staff member or student who is found to have contravened the Policy may be subject to disciplinary action. Where appropriate, the University may refer the matter to the law enforcement agencies. | ||||||||||||||||||
| 5 | To build an equal opportunities campus free from discrimination and harassment, each of you have a unique and essential role. |
| 1.1 | Identification The Card serves as a student identity card and therefore, each student will be issued only one Card. The front of the Card displays the student's photograph, name (English and Chinese), student number, level of study (except exchange students, visiting students and elderly students), mode of study, programme code and the valid date of the Student Card. |
| 1.2 | Usage The Card enables you to access the University’s facilities, including the library, the Learning Commons, Amenities and Sports Complex, university shuttle service, and hostels (residents only). Students need to present the card to borrow equipment, such as notebook computers and AV devices, from the IT Help Desk. You can start using the Card for these functions within the University normally on the next working day (excluding weekends) after you have received your Card. |
| 4.1 | First Time Issue of Cards: First time issue of Cards is free of charge. |
| 4.2 | Replacement Cards: There may be a charge of $100 for a replacement card. Please see details under "Card Replacement" below. |
| 5.1 | Standard Procedure OCIO is responsible for card printing. If you need a replacement card within your period of study at the University, you are required to complete and submit an application form and, if applicable, pay a card replacement fee at a bank with a pay-in slip to the Student Records Service Desk of Information Centre on the ground floor of the Cho Kwai Chee Foundation Building (A-G/F-11). The application form is available at the Student Records Service Desk of Information Centre or online at the website (https://www.eduhk.hk/re/Current-Students/Useful-Forms/General.html). OCIO (the card printing office) will inform you when the replacement card is ready for collection. Defective or damaged cards must be returned to IT Help Desk and these will be destroyed prior to the issue of new cards. If you have problems using your card, you should approach IT Help Desk at C-LP-20 in Tai Po Campus, Room G01 in Tseung Kwan O Study Centre or Room NP402 in North Point Study Centre. |
| 5.2 | Lost Card If you have lost your Card, you should report it immediately to the Student Records Service Desk of Information Centre in person or by phone at 2948 6177 and apply for a replacement card. A replacement cost of HK$100 will be charged. |
| 5.3 | Defective/Damaged Card If you have problems using the Card for any University services, you should approach the office offering the services concerned to check access rights. If they are in order, you may approach IT Help Desk to check if the Card is defective. The IT Help Desk will replace the card for free if the defect is found to be a result of normal wear and tear. A replacement cost of HK$100 will be charged if the Card has been damaged due to unreasonable or improper use. |
| Office | Location | Telephone |
| Information Centre (Student Records Service Desk) |
A-G/F-11 | 2948 6177 |
| IT Help Desk | C-LP-20 | 2948 6601 |
| Mong Man Wai Library | C-G/F | 2948 6653 |
| Amenities and Sports Complex | E-LP2-16 | 2948 8844 |
| EdU Card Enquiries | —— | 2948 7500 |
| 8.1 | The EdU Card shall only be used by the cardholder and is not transferable. Misuse or falsification of the card constitutes a major offence and is subject to disciplinary action. |
| 8.2 | Once issued, the EdU Card is the personal identification document as well as an access mechanism. A staff member of the University, in the execution of duty, may request the cardholder to produce the EdU Card for verification of status. |
| 8.3 | When a cardholder leaves the University through withdrawal, graduation, termination, expiry of membership, or other circumstances, the EdU Card should be returned to the relevant office (Registry, Human Resources Office or Library). |
| 8.4 | Any consequence arising from the loss of the EdU Card will be solely the responsibility of the cardholder. The University accepts no liability whatsoever. |
| 8.5 | The University may charge a fee for replacement cards. |
| 8.6 | The University reserves the right to change the regulations and terms concerning the operation of the EdU Card at any time without prior notice. Cardholders will be informed of any changes via the University’s communication channels. |
(This set of Operational Guidelines supporting General Academic Regulations [GAR] is mainly applicable to postgraduate diploma, undergraduate and sub-degree programmes.)
| 1.1 | Second Major
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| 1.2 | Minor(s)
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| 1.3 | Double Counting
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| 1.4 | Student EdU Card (the "Card")
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| 1.5 | Double Registration
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| 2.1 | Tuition Fees
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| 2.2 | Other Fees
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| 3.1 | It is the responsibility of students to ensure the completion of course registration before they take the full range of course activities including class attendance and all stipulated assessment tasks. If course registration is performed on-line via The Portal, you must ensure that the whole registration process has been completed. Incomplete course registration will lead to serious consequences: you will not be allowed to attend any activities of those unregistered courses or to take any related assessment tasks such as examinations and as a result your assignments/answer sheets will not be marked nor will grades be given/recorded on the Transcript. Students who have not registered for any course in a semester (excluding the summer semester) will be considered to have withdrawn from their programme at the University unless deferment of studies has been approved by the relevant Programme Leader/Coordinator (stipulated in GAR 4.1). Upon approval of deferment of studies, the student has to pay a continuation fee in order to retain his or her student status and to continue using the facilities of the University. | ||||||
| 3.2 | Student who is treated as having unofficially withdrawn from the programme due to overdue fees will not be able to perform online course registration. The registered course(s), if applicable, will be removed for unofficially withdrawn students with prolonged overdue fees in the respective academic year. | ||||||
| 3.3 | Registration in some courses is restricted to students having the necessary prerequisites. | ||||||
| 3.4 | The number of credit points assigned to a course is indicative of the hours of student effort, which include both contact hours and study time. In terms of contact hours, one credit point should normally be equivalent to one hour of teaching per week for 13 teaching weeks in a semester. This includes one online lesson out of the total of 13 lessons in a 3 credit-point course. The maximum number of online lessons for a course which is used to replace face-to-face contact time shall not exceed 1 lesson and the accumulated number of online hours shall not be used to replace the contact hours for more than one face-to-face lesson. In terms of study time, students are normally expected to engage in no less than 2 hours of independent learning per week for each contact hour. | ||||||
| 3.5 | Students shall complete before graduation the credit points as required by individual programmes of study. Students who wish to take credit points less than the minimum number of credit points or take credit points beyond the maximum number of credit points as required in a semester should obtain prior approval from their Programme Leader/Coordinator. For details of the number of credit points in a semester required by your programme, please refer to the programme handbook or the Faculty's website. Likewise, students are not allowed to take zero credit point/course unless with prior approval (stipulated in GAR 7.3) from their Programme Leader/Coordinator. Students not taking any credit point/course in a semester without prior approval will be considered to have withdrawn from their programme at the University (stipulated in GAR 4.1). Students who obtain approval of taking zero credit point/course or join the Student Exchange Programme – Outbound in a semester may be required to settle the tuition fees (if any) for the respective semester. No continuation fee is levied. However, a continuation fee per semester (Please refer to the Chapter 6 - Student Finance) will be charged to students whose registration status should be retained for the sake of performing non-credit-bearing activities such as Field Experience, language or ITC assessments. Note: To avoid missing deadline of settlement of tuition fees, students who join Student Exchange Programme – Outbound are strongly advised to settle the tuition fees (if any) for the respective semester before their departure. Exchange students whose tuition fees are charged on course/credit-point basis are required to settle the amount as specified in the consolidated e-billing statement or check with Finance Office or their Faculty/programme unit for the exact amount to be paid. |
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| 3.6 | Classes for all programmes are normally scheduled from Monday to Saturday with possible scheduling of combined classes for programmes/courses of different modes of study such as full-time, part-time and mixed-mode. You may refer to your own timetable via The Portal after course registration. | ||||||
| 3.7 | Add/Drop Course(s)
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| 3.8 | Academic Advising Under the provision of Academic Advising (please visit this website for details), all undergraduate students are required to meet with your Academic Advisors in person at least once by the end of February to discuss your study plans including your planning of courses to be taken in future semesters/years of study, and other academic-related matters. Students can monitor your academic progress and submit your study plans through the DegreeWorks platform. All advisees should share with their advisors their study plan and/or degree audit report for the advising meetings to seek advice on the learning journey and career development. It is also important for students to review and update their own study plan regularly whenever necessary. |
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| 3.9 | Course Registration for Second Major After submitting their applications for taking Second Major, respective students will be pre-registered in the Second Major course(s) starting from the first semester of their second year of study by the relevant department (on condition of timetable conflict-free). If your application for taking Second Major is unsuccessful, you may drop the relevant course(s) for the Second Major during the add/drop period in the first semester of your second year of study, as necessary. Upon approval of your application for taking Second Major, those courses being offered in the second semester of your second year of study and the subsequent semesters will also be pre-assignedNote by the department on condition of timetable conflict-free. The department will inform you about the arrangement of pre-assignment before the main round of online course registration. You may contact your subject department for enquiry, if necessary. Note: The pre-assignment of Second Major course(s), whether successful or not, is based on the available timeslot of the student’s timetable. |
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| 3.10 | Course Registration for Minor(s) Students, if interested, can plan their progress towards completion of the requirements of Minor and register in course(s), according to the list of Minor of respective academic year. Students, upon successful completion of Minor, are required to claim Minor(s) in the second semester of their final year of study via online declaration on their own. |
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| 3.11 | Course Registration for Field Experience and Experiential Learning Semester Students of full-time Bachelor of Education programmes who are admitted in 2019/20 and thereafter should complete a minimum of 7 credit points in each Field Experience and Experiential Learning Semester. They can only register Field ExperienceNote 1 and/or Experiential Learning Courses (including Co-curricular and Service Learning courses and Experiential Learning courses) and Honours Project/Capstone Project, but not other regular taught courses in the Field Experience and Experiential Learning Semester (stipulated in GAR 9.10.4). Normally, the maximum credit points for the Field Experience and Experiential Learning Semester are 13 credit points in Semester 2 of Year 3 and 13 credit pointsNote 2 (or 10 credit pointsNote 2 for students admitted in 2024/25 and thereafter) in Semester 1 of Year 5 respectively. Please note that individual programmes may have specific requirements on the range of credit points required for students. Please contact the respective Faculty for details. Students may take Learning Experience Outside the Classroom (CLOC) course(s) for recognition of approved activities/experience outside the classroom in the Field Experience and Experiential Learning Semester. The credit points of the CLOC course are NOT counted in the minimum and maximum credit points required within a semester. However, students should make sure that there will be no time conflict between the timetable of the CLOC course(s) and block practice period or regular class/activities. For more details on the CLOC course, please refer to sections 3.12, 5.1 and 7.3.9 of this Chapter. Note 1: Students of full-time Bachelor of Education programme can also take FE elective course(s) under free elective domain during the Field Experience and Experiential Learning Semester as long as there is no time-clash with the compulsory FE course(s). Note 2: The number of credit points does not include that of the Honours Project / Capstone Project which is a cross-semester course taken in Semester 1 and 2 of Year 5 but with its credit points counted in Semester 2 of Year 5 only. |
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| 3.12 | Enrolment for Learning Experience Outside the Classroom (CLOC) Course Students may take CLOC course(s) on a voluntary basis to enrich their learning experience outside classroom. The number of credit points assigned to the CLOC course can range from 1 credit point to 3 credit points, depending on the learning hours involved. The upper limit that can be accumulated is 6 credit points, exclusive of a) activities/experience which form credit-bearing components of or are embedded in the curriculum; b) credit-bearing courses such as Block Practice, Experiential Learning Courses, Co-curricular and Service Learning Courses; and c) mainland/overseas student exchanges for which a transfer of credits has been approved. Upon successful completion of the CLOC course(s) on the approved list acknowledged by the University, students will be eligible to claim a maximum total of 6 credit points during the study period of their programmes. The credit points will not be included in the calculation of the GPA nor the credit points for fulfilling the graduation requirement but will be recorded on the students’ Transcript of Studies. |
| 4.1 | Change and/Update of Personal Particulars
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| 4.2 | Leave of Absence
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| 5.1 | Students should not overload their studies. Normally, full-time students should study taught courses between the range of 12 (except summer semester) and 18 credit pointsNote every semester whereas part-time students should study not more than 11 credit points (up to 12 for students admitted in 2019/20 and thereafter) in a semester. On top of the regular study load for Semester 1 and Semester 2, students can make use of the Summer Semester (6-week) to take courses of second major/minor/General Education/Co-curricular and Service Learning (CSL), etc. and earn credits in order to fulfil the total number of credit points required in the programme. No maximum study load will be specified for Summer Semester. Students who want to study more than the maximum number of credit points required or less than the minimum number of credit points required in Semester 1/2 should obtain prior approval from their Programme Leader/Coordinator. Please note that individual programme may have specific requirements on the range of credit points required for students. Information may be obtained from the programme handbook or Faculty’s website. The study load restriction does not apply to the enrolment in the CLOC course which may be taken outside class hours. However students are advised not to overload themselves and commit too many activities in the same semester. Students are advised to seek advice from the Academic Advisors as deemed appropriate. Note: The students of the Full-time Bachelor of Education programmes should take note of the minimum and maximum credits points allowed in the Field Experience and Experiential Learning Semester. For details please refer to section 3.11 of this Chapter. |
| 5.2 | Students whose Major Subject GPA in a semester is below 2.00 will receive an Academic Warning. Students who receive an Academic Warning* are not allowed to take the study load beyond the maximum credit points in the following semester or academic year. Those who wish to take more credit points than what is stipulated in the programme should seek prior approval from their Programme Leader/Coordinator. *applicable to students of degree programmes with a major subject study. |
| 6.1 | Students are required to graduate within the stipulated period of study, inclusive of any change of programmes/majors, periods of leave of absence, deferment of study*, suspension of study and Field Experience activities. Students who cannot complete a programme within the maximum period of study will be required to discontinue their studies at the University. You must apply in writing to obtain prior approval from the Programme Leader/Coordinator if you wish to extend your period of study beyond the maximum programme duration or pursue a fast track to complete a programme below its normal period of study. Information on the maximum period of study for a programme can be obtained from Section 8.3 and 8.4 of GAR in Chapter 4 ‘Rules and Regulations’. For student-athletes admitted to Bachelor of Health Education Programme or 4-/5-year full-time undergraduate programme from 2022/23 academic year onwards, please refer to the Table 1 below for the maximum period of study. Table 1
*exclusion of mandatory military service periods from the period of study |
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| 6.2 | Students who have to extend their studies beyond the normal period of study in order to fulfil the requirements of the programme are required to pay additional fees on a pro-rata basis according to the number of courses/credits (including Field Experience). Correspondingly, students who pursue a fast track to complete a programme are required to pay full tuition fees of the programme within the approved period of study. Neither reduction nor refund of fees will be arranged despite the shortened period of study time. | ||||||||||||
| 6.3 | It is optional for students to take courses in Summer Semester unless fixed in the programme curriculum. | ||||||||||||
| 6.4 | Students who have successfully completed their programme should not be allowed to extend their period of study for studying further courses or joining further extra-curricular activities in the programme. If necessary, they will be advised to consider applying for admission as Visiting Students to take course(s). Please refer to Section 4.6 of GAR in Chapter 4 ‘Rules and Regulations’. |
| 7.1 | Method (Please refer to Registry website for details of the Policy on Student Assessment.)
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| 7.2 | Late Submission of Assignment and Absence from Assessment Activities
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| 7.3 | Course Assessments and Grades
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| 7.4 | Departmental Assessment Panel and Board of Examiners
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| 8.1 | Credit Transfer (For those cases of credit transfer arising from change of programme/major/minor or mode of study, please read in conjunction with the Notes and Procedures for Application for Change of Programme/Major/Minor or Mode of Study.)
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| 8.2 | Course Exemption
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| 9.1 | New students will normally not be considered to transfer to another programme if the programme is offered in the same mode of study and programmes of the same academic level, in particular the UGC-funded undergraduate programmes, during their first semester of registration. Current students, who wish for special reasons to change from one programme/major/minor or mode of study to another during the course of study should meet the stipulated requirements. | ||||||
| 9.2 | Applications for change of programme are limited to programmes offered by the same fund-type (i.e. Change of programme from a UGC-funded programme to another UGC-funded programme or from a Self-funded programme to another Self-funded programme) and the programme changes should normally be made on the same academic level. If a student wishes to change to another fund-type programme and/or programme with a different academic level, he/she should submit an admission application to the Admissions, Registrations and Academic Planning Section of the Registry (https://www.eduhk.hk/acadprog/) (Except for those students from a UGC-funded programme who wish to transfer to a Self-Funded programme or those students from Master of Philosophy who wish to transfer to Doctor of Philosophy, or vice versa). | ||||||
| 9.3 | Application exercise will be arranged two times in an academic year and applications must be made within the periods specified in the application procedures below or any period specified by the respective Faculty. Before making an application, you should study carefully the details posted on the respective Faculty's website to ascertain whether you have met the entrance requirements of the accepting programme/major/minor/mode of study and consult the relevant Programme Leader/Coordinator for guidance and advice. Application forms can be obtained from the Student Records Service Desk at Information Centre (Room 11, Ground Floor, Cho Kwai Chee Foundation Building, Tai Po Campus) or downloaded from the Registry's website. | ||||||
| 9.4 | Submission Procedures A student who wishes to apply for transfer is required to
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| 9.5 | Submission Period for applications for change of programme/major/minor or mode of study (if applicable)
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| 9.6 | Application for change of mode of studyNote will be approved by the Programme Leader/Coordinator of the releasing programme provided that the same programme curriculum is offered. Otherwise, it may be considered as the application for change of programme. (Note: Students enrolling in the part-time PGDE programme who wish to change to full-time mode during their course of studies for a variety of reasons (e.g. unable to meet the block teaching practice requirements or no longer be able to teach in schools) are advised to submit their applications for transfer from part-time to full-time mode by mid-January of the respective year in order to transfer with effect from the following academic year. Some of these students' applications may be rejected or considered alongside new applicants for the sake of fairness and equity. Please note that approval of applications for switching to full-time mode of the PGDE programme is subject to the following factors: (a) very limited study places in FT PGDE programmes; (b) the intake quota is subject to very tight control by the Hong Kong Government; (c) some subjects may not be offered in the full-time mode; and (d) some subjects may have changed their minimum entry requirements in the coming academic year.) |
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| 9.7 | For non-local students, any transfer of programme or mode of study approved by the University will be reported to the Immigration Department via the Global Affairs Office for visa endorsement before the transfer or the change comes into effect. Please note that any transfer of programme or mode of study may affect students' applications for extension of study visa. For details of the Immigration Guidelines, you may refer to the website of the Immigration Department. | ||||||
| 9.8 | Application fee for each application for transfer is HK$50 (non-refundable). The Registry will inform the student of the result of his/her application for transfer of programme before the commencement of the effective semester/academic year. Student should remain in the releasing programme until he/she is notified of the application result. The student is required to complete his/her studies successfully in the releasing programme before transferring to the accepting programme approved to him/her. For more details, please refer to the Registry website. | ||||||
| 9.9 | Please note that the period of study to be completed in your accepting programme is counted from the date of admission of the releasing progamme. (Also see GAR 8.5 for the maximum study period.) You may need to extend your study beyond the normal length of the programme by writing to obtain prior approval from the Programme Leader/Coordinator and upon approval, you may be required to pay additional tuition fee on a pro-rata basis. |
| 10.1 | Deferment of Study
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| 10.2 | Withdrawal of Study
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| 11.1 | Assessment of academic performance normally comprises coursework, block practice (if appropriate) and examination. You will be informed of the assessment criteria by the course lecturers concerned in the first two class meetings. | ||
| 11.2 | Written examinations for courses are usually held after the end of teaching period. As specified in the Academic Calendar, the examination periods are in early December (Semester 1) and late April (applicable to graduating classes of full-time undergraduate programmes) / late May (Semester 2). | ||
| 11.3 | For examinations taken by a large number of students and administered by the Academic Regulations and Records Section of the Registry, students of the same course may be allocated to different examination venues. Full-time students may be required to attend examinations in the morning, afternoon or evening sessions. If there are part-time or mixed mode students/students undergoing block practice and sitting for an examination, the examination will normally be arranged in the evening session/on Saturday. Students may need to take their examinations on two or more consecutive days. For some students, they may need to attend two examinations on the same day. | ||
| 11.4 | For examinations administered by the Registry, (a) the consolidated Examination Timetable will be posted on the Registry’s website normally three weeks before the examination period; and (b) you can also check your individual Examination Timetable together with your examination seat number(s) via The Portal normally two weeks before the examination period. | ||
| 11.5 | Under special circumstances, amendments to the centralised examination timetables would occasionally be made after the announcement. Students should check regularly the examination timetables on the website for any possible amendments. Please refer to the information posted online. | ||
| 11.6 | You are strongly advised to arrive at the examination venue fifteen minutes before the scheduled time. The seat allocation list will also be posted at the entrance of the venue. If you need to check your seating arrangement, please arrive at the examination venue thirty minutes before the examination starts. You must bring your Student Identity Card (EdU Card) for attendance checking by the invigilators(s). If students with special educational needs require any special examination arrangements, please contact the Academic Regulations and Records Section of the Registry at 29486177, well before the examination so that there will be adequate time to make necessary arrangements. | ||
| 11.7 | For examinations NOT administered by the Registry, you should follow the arrangements as announced by the course lecturers concerned. As individual courses may have their own patterns of class meeting schedule for different reasons, course lecturers may flexibly arrange the examinations during class, if necessary, which could be earlier than the examination periods as specified in the Academic Calendar. They may take place in the classrooms or other venues as decided by the course lecturers. For these examinations, enquiries should be addressed to the course lecturers concerned. | ||
| 11.8 | Examination Arrangements During Bad Weather
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| 11.9 | Student Conduct at Examinations
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| 12.1 | Information Technology Competency / Digital Competency Requirement
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| 12.2 | Language Proficiency
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| 12.3 | Field Experience and Exit Requirements for Teachers’ Professional Conduct and Ethics (applicable to programmes leading to Qualified Teachers Status)
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| 12.4 | Other Specific Graduation Requirements
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| 13.1 | The following types of academic documents are only issued to students upon application and payment of fees, unless otherwise specified. You can apply for academic documents online via The Portal (Navigation: The Portal > e-SIS > e-SIS > Student Services > Application for Academic Documents) or by downloading the application form from Registry's homepage under 'Forms Download' or obtain it from the Student Records Service Desk at Information Centre (Room 11, Ground Floor, Cho Kwai Chee Foundation Building (Block A), Tai Po Campus). Please complete the form clearly and return it in person or by post to the Student Records Service Desk of Information Centre with the payment slip. For charges of those documents, please refer to the section on 'Other Fees' of 'Student Finance' in the Student Handbook. Please note that if you have any unsettled outstanding University fees incurred during your study or upon withdrawal of studies or if you have not returned all loan items such as academic dress before /after graduation, the University will WITHHOLD the issuance of all types of ACADEMIC DOCUMENTS (as specified below) to you.
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| Items | Fee (HK$) |
| Student card replacement | HK$100 |
| Academic documents# | |
| - Transcript of Studies | HK$50 per copy |
| - Testimonial / Statement of Results* | |
| - Certified true copy | |
| - Programme Handbook | |
| - Course Outline^ | |
| Experiential Learning and Achievements Transcript (ELAT) (formerly known as Awards and Co-curricular Activities Transcript)# | HK$50 per copy |
| Replacement of Certificate (only applicable to graduates of higher/postgraduate diploma or undergraduate or professional doctorate/taught/research postgraduate programmes only (except joint degree programme such as BACEE and Professional Development Programmes)) |
HK$400 |
| Application for change of Programme /Major/ Second Teaching Subject/ Concentration of Studies/Teaching Subject Study (TSS)/ Specialisation/Area of Study or Mode of Study | HK$50 per application |
| Application for Course Exemption/Credit Transfer | HK$50 per course (for UGC-funded programmes) |
| HK$400 per application (for self-financed programmes) | |
| Continuation fee | |
| (for students who have been approved for deferment of studies, students with status of pending for graduation and suspension of studies) | HK$300 per semester (for UGC-funded programmes) |
| HK$1,500 per semester (for self-financed programmes) | |
| Administration fee to reactivate student status for the students who have been unofficially withdrawn and have subsequently settled their overdue fees. | HK$300 |
| Graduation Fee | HK$350 (normally, converted from Caution Money) |
| Graduation Gown Rental Fee: | Academic dress rental services are supplied by the University’s designated service supplier. Please refer to the website here for details. |
| Visa application and administration fee for Non-Local students | HK$530 |
| Extension Fee: | |
| - Students who have to extend their study beyond the stipulated normal study period of the following Research Postgraduate Programmes: | |
| 1. UGC-funded Doctor of Philosophy / Master of Philosophy 2. Self-financed Doctor of Philosophy / Master of Philosophy |
HK$16,800 per year (Billed in two instalments) HK$33,600 per year (Billed in two instalments) |
| - Students of self-financed Postgraduate Programmes who have to extend their study beyond the stipulated normal study period | Please refer to individual programme handbook/information for details. |
| Programmes | Due Dates | ||
| On Registration | 17 Oct 2024 | 13 Feb 2025 | |
| % of Payment of Fees Due | |||
| Full-time PGDE | 25% | 25% | 50% |
| Full-time / Part-time Undergraduate programmes Full-time HD(ECE) |
HK$5,000 | 50% - HK$5,000 | 50% |
| Part-time PGDE Full-time PhD/ MPhil |
50% | - | 50% |
| Professional Development | Not Applicable | - | - |
2. Tuition Fees for Returning Students
| Programmes | Due Dates | |
| 17 Oct 2024 | 13 Feb 2025 | |
| % of Payment of Fees Due | ||
| Full-time PGDE | 50% | 50% |
| Full-time / Part-time Undergraduate programmes Full-time HD(ECE) |
50% | 50% |
| Part-time PGDE Full-time PhD/ MPhil |
50% | 50% |
3. Settlement of University Fees/Charges
Students must settle the tuition fees and/or other fees/charges in the Consolidated e-Billing by the due dates. If, for any reasons, you are unable to pay the fees by the due dates, you may contact the Finance Office ("FO") before the due dates for assistance. Failure to pay the required fees by the due dates without prior approval from the University will result in serious consequences including withholding the issue of academic documents, de-activation of student cards and suspension of access to the University's Library/other facilities/accommodation in the student hall. You will be treated as 'UNOFFICIALLY WITHDRAWN' from the programme and your student status will be suspended with immediate effect. You will not be allowed to participate in any class activities, including Field Experience, Immersion, co-curricular activities, internship wherever applicable. Should you wish to continue your studies in the programme, you are required to pay an administration fee of HK$300 for re-activating your student status in addition to the full settlement of overdue fees. Re-instatement of the student status will not be considered for unofficially withdrawn students with prolonged overdue fees. You will be required to re-apply for admission by adopting normal procedures. You will also be required to settle the outstanding amount in your student account or penalty of loan item such as academic dress when you seek admission/re-admission or make application for academic documents to the University in future. Otherwise, applications will not be processed.
Full-time students in Undergraduate and Sub-degree Programmes/ University Grants Committee-funded Programmes are not required to apply for payment deferment if they have applied to the Working Family and Student Financial Assistance Agency (WFSFAA) on or before 17 October 2024 in Semester 1 and 13 February 2025 in Semester 2 for grant and loan, and/ or non-means tested loan under the Tertiary Student Finance Scheme – Publicly-funded Programmes (TSFS), Financial Assistance Scheme for Post-secondary Students (FASP), Non-means-tested Loan Scheme for Full-time Tertiary Students (NLSFT), and/or Non-means-tested Loan Scheme for Post-secondary Students (NLSPS). The FO will receive from the Student Affairs Office (SAO) a list of these students and when following up with the outstanding payments after due dates of the University fees, the FO will take into consideration of these students' financial assistance application results and the expected dates of receiving the financial assistance from the WFSFAA to extend or to make no change to the due dates accordingly. The extended due dates will then be updated accordingly in The Portal students' accounts, and students are responsible for checking their account balances and the extended due dates in The Portal from time to time after the due dates of University fees. Any students, who have applied for any financial assistance of WFSFAA after 17 October 2024 in Semester 1 and 13 February 2025 in Semester 2 and would like to apply for the payment deferment of the University fees, must send their applications through email (fees@eduhk.hk) to FO with justification for consideration.
Please note that there is no payment deferment for all part-time students. All students are advised to make financial planning with reference to the due dates of payment indicated above. FO will handle special requests from students on a case-by-case basis. Only cases in which students are facing sudden and genuine financial hardship will be considered.
4. Tuition Fees Receipts
Online Tuition Fees Receipt is available in The Portal. Students who have settled all outstanding balance for the selected academic year can download and print the receipts by going through the following path:
Login The Portal ---> e-SIS ---> Select "e-SIS" ---> Student Services ---> Student Account ---> Account Summary ---> Tuition Fees Receipt
Some of the activities are optional or non-credit-bearing. They include:
| Students' Contribution Percentage to Total Cost of student activities outside Hong Kong |
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| Pre-service Students | In-service Students | |
| Compulsory student activities outside Hong Kong | Not less than 18% of the best estimated unit cost of the activities* | Not less than 30% of the best estimated unit cost of the activities* |
| Optional or Non-credit-bearing student activities outside Hong Kong (e.g., optional language immersion programmes, study visits, etc) |
Not less than 50% of the best estimated unit cost of the activities* | Not less than 75% of the best estimated unit cost of the activities* |
| 1 | Emergency Fund or Emergency Loan – for students facing unexpected or exceptional financial hardship or covering expenses relating to consultation and treatment with a private psychiatrist (available throughout the year). | ||||||||||
| 2 | Special Support Bursary for Students with Difficult Family Situations – as an interim measure to support financial needy students who have not received any government financial aids due to precarious family situations. (available throughout the year). | ||||||||||
| 3 | Regular bursaries and interest-free loans for students with financial needs - there are four kinds of bursary: general bursaries, hall bursary, language immersion bursaries and bursary for students with disabilities. The following bursaries and loans are available (subject to the donation amount and selection criteria confirmed by donors):
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| The application on Bursary is normally open in September/January. |
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| 4 | Verification of student status – for application of various travelling discount schemes. |
| (a) |
General Scholarships
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| (b) |
Government Scholarships
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| (c) |
Subject Area Scholarships
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| (d) |
Entrance Scholarships
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| (e) |
Outbound Scholarships
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| (f) |
Scholarships Exclusively for Non-local Students
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| (g) |
Field Experience/ Teaching Practice Scholarships
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| (h) |
Other Scholarships
|
| Name of Scholarship | Open Application* |
| Sir Edward Youde Memorial Awards | September |
| HKSAR Government Scholarships | September |
| HK International Institute of Educational Leadership Scholarship | September |
| Hong Kong Association of University Women Scholarships | September |
| The Hong Kong Jockey Club Scholarships – Undergraduate Scholarship | October |
| For Our Future Scholarship | October |
| Self-financing Post-secondary Scholarship Scheme | October |
| Au Bak Ling Charity Trust Scholarship | October |
| Thomas Yeung Scholarship | October |
| HSBC Greater Bay Area (Hong Kong) Scholarship | November |
| AIA Scholarships | November |
| Swire Scholarship | November |
| Li Po Chun Charitable Trust Fund Undergraduate Scholarship | January |
| Link University Scholarship (for non-graduating students) |
May |
| — | For graduating undergraduate students (except advanced year entry) and research postgraduate/ professional doctorate students |
| — | Minimum Programme GPA 3.5 with no failed courses throughout the whole study programme |
| — | Minimum “Credit” in Field Experience |
| — | Good conduct |
| — | The student with the highest Programme GPA in a programme will be eligible |
| — | The awardee cannot receive Dean’s Honour List concurrently |
| — | For students studying a one-year or above full-time programme, or a two-year or above part-time programme |
| — | Minimum Year GPA 3.5 with no failed courses throughout the academic year |
| — | Minimum “Credit” (if graded Distinction/ Credit) or “Pass” (if graded Pass/ Fail) |
| — | Minimum credit points obtained at EdUHK in the academic year are: 24 for full-time programmes, 12 for part-time programmes, 12 for students on semester-long exchange (TPg and RPg programmes may have their own credit points requirements per semester/ per year; please refer to the websites of relevant programmes for more information) |
| — | Good conduct |
| — | The quota is capped at a maximum of 10% |
| — | The awardee cannot receive President’s Honour List concurrently |
| Name of Award | Selection Criteria | Max. No. of Awards |
| President’s Commendation | Students with impactful non-academic achievements | 10 |
| President’s Appreciation | Students with exemplary non-academic achievements | 25 |
| Name of Award | Participation Hours in ELAT | Application | Quota |
| Dean of Students' List (highest level) |
200 hours >30 hours each in all 4 categories*, plus outstanding organising/ leading performance in non-formal learning activities | November/ December (eligible students will receive email invitation) | 10 |
| Whole Person Development Advanced Certificate | 100 hours >10 hours each in all 4 categories* | Automatically awarded | Unlimited |
| Whole Person Development Certificate | 100 hours >10 hours each in any 3 categories* | Automatically awarded | Unlimited |
| *The 4 ELAT categories are (i) Personal Effectiveness; (ii) Global & Cultural Enrichment; (iii) Citizenship & Civic Engagement; and (iv) Careers & Professional Development | |||
| 1 | uphold the image and the reputation of the University by behaving themselves in a disciplined and responsible manner; |
| 2 | participate and function effectively in the required academic and professional contexts; |
| 3 | when undertaking placement (e.g. block practice, attachments to organisations, school visits, internships or other external activities) respect the traditions/culture of the organisations concerned, participate willingly in activities and functions, and follow rules and regulations (e.g. safety precautions) specified by the respective organisations; |
| 4 | refrain from behaviour which may pose a health/safety hazard to themselves/others within and outside the campuses; |
| 5 | uphold academic honesty (see chapter 8 in this handbook); and |
| 6 | observe all other academic policies and regulations stipulated by the University. |
| For Teachers: | Guidelines on Teachers’ Professional Conduct, The Education Bureau (https://www.edb.gov.hk/en/teacher/guidelines_tpc/index.html) |
| For Nursing Professionals: | Code of Ethics and Professional Conduct for Nurses in Hong Kong, The Nursing Council of Hong Kong (http://www.nchk.org.hk/filemanager/en/pdf/conduct.pdf) |
| 1 | Provision of Teaching Practice (TP)/Practicum/Internship or equivalent activity by EdUHK to its students is conditional upon the students:
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| 2 | Upon receipt of a student's declaration showing a conviction and/or prosecution record, the Faculty/Graduate School, representing the University, will convene a case conference panel (For TP case conference see Note 2) to decide whether the declared incident(s) would, in the view of the Panel, constitute any potential threats to children and mentally incapacitated persons in the placement schools/child-related organisations and consider withholding and/or postponing the TP/Practicum/Internship or equivalent activity until related judiciary process(es) and/or EdUHK internal disciplinary procedure(s) complete(s). The membership of the panel would be the same as a normal case conference for FE/Practicum/Internship or equivalent activity. | ||||||
| 3 | If a student is recommended for postponing TP/Practicum/Internship or equivalent activity, their participation in the activity/course registration will become invalid and will be removed from the record. Students who are found innocent after the conclusion of the judiciary and disciplinary procedures will be eligible to register the course again and be placed on TP/Practicum/Internship in the following block practice/practicum/internship period subject to his/her study plan. | ||||||
| Note 1: | Under section 2 of the Rehabilitation of Offenders Ordinance (the "ROO"), a person's conviction record will be considered as "spent" where:-
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| Note 2: | The Panel of Case Conference(s) will comprise the following membership:
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Forms of Academic Dishonesty
Plagiarism: This is not just confined to copying another's words, sentences and/or paragraphs, but also means borrowing another's idea, concept or argument without proper acknowledgment. Copying from AI-generated contents without proper declaration is also regarded as plagiarism. For details, please refer to the section “Use of AI-Enabled Generative Tools without Proper Declaration”.
It is a serious academic offence in the intellectual world as it stifles creativity and originality, whilst denying you the opportunity of learning from your work. There is zero tolerance for plagiarism at any level at the University as clearly spelt out in the Policy. Even if you just copy a phrase or sentence, or borrow an idea and/or concept without proper referencing, you have already committed plagiarism, an academic theft similar to stealing. You should avoid it at all costs. Also, it does not matter what the nature of the source is. It may be a book, a magazine, a newspaper article, a table or passage from the internet, or simply a course work of another student or even teaching material distributed by your course teachers.
The most obvious form of plagiarism is direct copying without referencing. Modifying the way the author expresses his idea and passing this off as your own, that is, paraphrasing the author's idea, is another form of plagiarism though it is less explicit. Students, however, often fall prey to this form of plagiarism. Other forms may include borrowing the work of others by attaching one's name to it or the indirect borrowing of work from a secondary source cited in the original source without properly acknowledging both sources. The following example may help you to grasp the meaning more thoroughly:
In Hong Kong, women are expected to live longer than men.
(This fact has been widely known to Hong Kong people, so it is already common knowledge and there is no need to acknowledge the source.)
In Hong Kong, women outlive men. According to the statistics of the Centre for Health Protection in 2022, the average life expectancy of women is 86.8 years while that for men is only 80.7 years.
Centre for Health Protection's Major Health Indicators in 2021 and 2022. Retrieved 19 April, 2024, from (https://www.chp.gov.hk/en/statistics/data/10/27/110.html)
(When we give exact figures, unless you are the source provider, you have to acknowledge the source. If you don't do so, you commit plagiarism!)
Cheating: This mainly concerns cheating in examinations and tests/quizzes. It could be copying from notes (with the exception of open book examinations), giving or receiving assistance, altering an examination answer for re-grading, or getting the examination paper in advance.
Multiple Submissions: You are not allowed to submit one paper for two or more courses without prior approval from all the course teachers concerned. You are also prohibited from re-submitting any already assessed paper for another course, or using any part of the same without proper acknowledgement.
Impersonation / Surrogate: You must not engage anyone to take an examination or to complete a paper/coursework on your behalf, neither should you sit an examination for other nor complete a paper/coursework for other nor submit a paper/coursework in another's name.
Fabrication / Falsification: You must not fabricate data for research or provide falsified information or facts (e.g. forging medical certificates in case of absence from examinations).
Collusion: You must not work with another student in the preparation and production of work which is presented as your own or his/her own.
Use of AI-Enabled Generative Tools without Proper Declaration: If you use AI-Enabled Generative tools in the preparation of an assessment task, you must declare your use of such tools and take full responsibility for the content submitted for assessment. The acceptable use of AI varies across disciplines, subjects, and assessment tasks. Course teacher will provide this information. But it is your responsibility to check the assessment guidelines and relevant policies, and to understand what is expected of students.
Sometimes students may think that they have not committed plagiarism if their work includes only a small portion of plagiarised passages but a substantial part of their own work. This is wrong. Also, the internet provides students with easy access to various forms of academic work. Some students may think that using materials found on the internet does not constitute plagiarism as the materials are accessible by the public. Again this is wrong. You should give due acknowledgement to the author whose work you are using, regardless of the portion of plagiarised passages or sources.
You safeguard yourself against possible breaches of academic honesty by:
Students may be required to submit assignment to 'TURNITIN' (an online web-based text-matching software that searches for matching text and which aids the detection of plagiarism), as a deterrent to plagiarism. Students must be informed by their course teachers that TURNITIN will be used. For clarification, please consult your course teachers.
With a view to enabling you to follow good practice, you are required to indicate your agreement that you will uphold the principles of academic honesty throughout your studies upon your admission to the University. Additionally, in order to avoid falling into the trap of academic dishonesty/ misconduct, you should:
There are four catering outlets serving both Asian and Western cuisines:
Please refer to the Useful Telephone Numbers and Websites section of this Handbook for relevant contact information.
| 1 | E-Learning and Digital Competency Development, and ePortfolio Workshops LTTC offers a variety of workshops on e-Learning and digital competency development, and ePortfolio building for students. The Centre also co-organises workshops with faculties and departments on the use of e-Learning tools and related pedagogical strategies in support of the University's implementation of e-Learning and Digital Competency Strategy. Additionally, the Centre conducts workshops on the use of innovative technology in education, including topics such as Artificial Intelligence (AI) literacy, the metaverse, STEM/STEAM education, 3D printing, coding, robotics education. To provide a quality and creative learning environment, the Centre’s laboratories are well-equipped with high-performance computers, various mobile digital devices, and 3D printers. Students are welcome to register for these workshops through the LTTC website. |
| 2 | User Guides in e-Learning and ePortfolio Platforms LTTC has developed various online user guides for Moodle, Sway and Google Sites to support students. Students are welcome to get the related self-learning materials from the LTTC website. |
| 3 | Generic Intended Learning Outcomes (GILOs) LTTC administers a self-assessment questionnaire for measuring students' self-perceived achievement on GILOs. Students will receive an individual report which helps them to write reflection and set learning goals through ePortfolios. LTTC also provides insights for students to connect GILOs to their learning and teaching. |
| 1 | to establish partnership with a network of schools and related organisations (such as School Sponsoring Bodies, universities) both locally and internationally to support student teachers in their field experience; |
| 2 | to work with teaching staff of the University, and principals and supporting teachers in the partnership schools to provide an environment conducive to learning for both student teachers and supporting teachers; |
| 3 | to support and coordinate the ongoing work in the University related to partnership, mentoring and field experience; |
| 4 | to undertake and support research and development related to partnership, mentoring and field experience; |
| 5 | to develop resources and activities designed to support the work of field experience supervisors and supporting teachers; |
| 6 | to assist in both the development and implementation of policies related to field experience and partnership; and |
| 7 | to contribute to teaching and support student teachers in formal and non-formal field experience learning. |
| 1 | Complaints on Administrative/Academic Matters Normally, complaints on administrative or academic (including programme/ course) matters should be directed to the relevant Head of the teaching department, office or unit concerned or Dean of the relevant Faculty/School. For details, please refer to the guidelines. |
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| 2 | Complaints Concerning Discrimination If the complaint or grievance is a matter concerning discriminatory acts handled under the Equal Opportunities Policy (see Chapter 4.6), the matter should be referred to the Equal Opportunities and Disability Access Officer. |
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| 3 | Complaints Lodged Directly with the President Complaints should only be lodged directly with the President after the complaint has gone through the normal channels and the student is not satisfied with the outcome of the investigations or the student is able to give reasons why the complaint should not be dealt with via normal channel(s). In both situations, the student should provide clear details including names of both parties, relevant facts, the nature of the complaint and any available evidence to support the investigation. On receipt of a formal complaint, the President may refer the complaint to the Student Affairs Committee. The Committee shall investigate and will normally follow the procedures stated below.
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| E-mail: | for one-to-one or small group communication |
| The Portal: | for university-wide communication |
| Committees | Functions |
| Academic Board | The major academic forum of the University to formulate academic policies and oversee all academic matters of the University. |
| Board of Graduate Studies | Formulates and reviews policies and regulations of higher degrees programmes, makes recommendations for programme implementation, as well as monitors the academic standards of higher degrees programmes. |
| Committee on Language Policy | To oversee the planning for the effective implementation of the language policy. |
| Faculty Board | Makes recommendations on matters pertaining to the strategic planning, development, implementation and monitoring of the academic, teaching and learning and research work of the Faculty. |
| Learning and Teaching Quality Committee | Formulates and reviews the University's policies and strategies relating to teaching and learning, academic quality assurance and academic regulations, and monitors relevant implementation. |
| Student Affairs Committee | Considers matters relating to student development, welfare, counselling and finance and inquiries into complaints/grievances made by students. |
| Students' Appeal Committee | Considers appeals by students against the decision of the Student Disciplinary Committee or the Board of Examiners for discontinuation of studies. |
| Student Disciplinary Committee | Develops policies and procedures relating to student discipline and considers student disciplinary cases. |
| Suggestions/concerns related to | Unit(s)/Office(s) |
| Academic learning | Course lecturers*, Associate Deans (Programmes), Programme Leaders/Coordinators, Faculty Offices, Heads of Department, Faculty Deans as appropriate |
| Academic policies, admissions matters, examinations, application for academic documents | Registry |
| Career development, counselling services, financial support, global experiential learning, health services, leadership training, student accommodation, scholarship and service learning opportunities | Student Affairs Office |
| Education technology services matters | Centre for Learning, Teaching and Technology |
| Information technology and services matters | Office of the Chief Information Officer |
| Library matters | Library |
| Sports and amenities facilities, Learning Commons, estates management, security, shuttle bus services and cleaning | Estates Office |
| Tuition fees, catering and insurance | Finance Office |
| Situation | Action to be taken |
| For Morning Classes and Examinations | |
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All morning classes and examinations commencing before 1:30pm will be cancelled and the examinations will be re-scheduled to a specific date according to the contingency arrangement. |
| For Afternoon Classes and Examinations | |
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All afternoon classes and examinations commencing at any time from 1:30pm to 5:30pm will be held as scheduled. |
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All afternoon classes and examinations commencing at any time from 1:30pm to 5:30pm will be cancelled and the examinations will be re-scheduled to a specific date according to the contingency arrangement. |
| For Evening Classes and Examinations | |
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All evening classes and examinations scheduled for 5:30pm and after will be held as scheduled. |
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All evening classes and examinations scheduled for 6:30pm and after will be held as scheduled. |
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All evening classes and examinations will be cancelled and the examinations will be re-scheduled to a specific date according to the contingency arrangement. |
| Situation | Action to be taken |
| When Tropical Cyclone (No.8 or above) is issued | All classes will be suspended immediately. All examinations, except those held outdoors, will continue until the end of that session, unless the Chief Invigilator advises that the examination be suspended. |
| When Black rainstorm warning is issued | All classes and examinations, except those held outdoors, will continue until the end of that session, unless the lecturer or Chief Invigilator advises that the examination be suspended. |
| Address: | 10 Lo Ping Road, Tai Po, New Territories, Hong Kong |
| Public Transport: |
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| Shuttle Bus Services: |
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Management
President
Professor Lee Chi Kin, John
poffice@eduhk.hk
Vice President (Academic)
Professor Cheng May Hung, May
maycheng@eduhk.hk
Vice President (Administration) and Secretary to Council
Dr Fong Wing-ho, Tom
whfong@eduhk.hk
Vice President (Research and Development)
Professor Chan Che Hin, Chetwyn
cchchan@eduhk.hk
Associate Vice President (Institutional Advancement)
Dr Chow Man Kong
chowmankong@eduhk.hk
Associate Vice President (Internationalisation)
Professor Lo Sing Kai
skl@eduhk.hk
Associate Vice President (Quality Assurance)
Prof Yeung Siu Sze, Susanna
siusze@eduhk.hk
Associate Vice President (Research)
Professor Yung Kin-lam, Ken
kklyung@eduhk.hk
Deans of Faculty and Graduate School
Dean of Faculty of Education and Human Development
Professor Bruce John Macfarlane
bmac@eduhk.hk
Dean of Faculty of Humanities
Professor John Erni
johnerni@eduhk.hk
Dean of Faculty of Liberal Arts and Social Sciences
Professor Li Wai Keung
waikeungli@eduhk.hk
Dean of Graduate School
Professor Gu Ming Yue, Michelle
mygu@eduhk.hk
Directors of Academy
Director, Academy for Applied Policy Studies and Education Futures
Professor Lee Chi Kin, John
jcklee@eduhk.hk
Director, Academy for Educational Development and Innovation
Professor Lee Chi Kin, John
jcklee@eduhk.hk
Associate Deans of Faculty and Graduate School
Associate Dean (International Engagement) of Faculty of Education and Human Development
Dr Emma Ellen Kathrina Buchtel
buchtel@eduhk.hk
Associate Dean (Learning and Teaching) of Faculty of Education and Human Development
Dr Cheng Wing Yi, Rebecca
rwycheng@eduhk.hk
Associate Dean (Quality Assurance and Enhancement) of Faculty of Education and Human Development
Dr Cheung Sum Kwing, Sam
sskcheung@eduhk.hk
Associate Dean (Research and Postgraduate Studies) of Faculty of Education and Human Development
Professor Chen Junjun
jjchen@eduhk.hk
Associate Dean (International Engagement) of Faculty of Humanities
Professor Wang Lixun
lixun@eduhk.hk
Associate Dean (Quality Assurance and Enhancement) of Faculty of Humanities
Professor Leung Pui Wan, Pamela
pleung@eduhk.hk
Associate Dean (Research and Postgraduate Studies) of Faculty of Humanities
Dr Ma Qing, Angel
maqing@eduhk.hk
Acting Associate Dean (Undergraduate Studies) of Faculty of Humanities
Dr Yip Cheuk Wai
chwaiyip@eduhk.hk
Associate Dean (International Engagement) of Faculty of Liberal Arts and Social Sciences
Professor Chiu Wing Kai, Stephen
stephenwkchiu@eduhk.hk
Associate Dean (Quality Assurance and Enhancement) of Faculty of Liberal Arts and Social Sciences
Professor Yeung Chi Ho, Bill
chyeung@eduhk.hk
Associate Dean (Research and Postgraduate Studies) of Faculty of Liberal Arts and Social Sciences
Professor Chow Hung Kay, Daniel
danielchow@eduhk.hk
Associate Dean (Undergraduate Studies and Student Learning) of Faculty of Liberal Arts and Social Sciences
Dr Chan Man Ho
chanmh@eduhk.hk
Associate Dean (Academic Development and Support) of Graduate School
Professor Lee Kwai Sang
kslee@eduhk.hk
Associate Dean (Quality Assurance and Enhancement) of Graduate School
Professor Looi Chee Kit
cklooi@eduhk.hk
Heads of Academic Department, Directors / Heads of Centre and Directors / Heads of Academic / Learning Support Service Unit
Head, Department of Chinese Language Studies
Professor Chan Wai Keung, Timothy
chant@eduhk.hk
Acting Head, Department of Cultural and Creative Arts
Dr Matsunobu Koji
kmatsunobu@eduhk.hk
Head, Department of Curriculum and Instruction
Professor Yan Zi
zyan@eduhk.hk
Acting Head, Department of Early Childhood Education
Dr Lau Yi Hung
evalau@eduhk.hk
Acting Head, Department of Education Policy and Leadership
Dr Lu Jiafang
lujf@eduhk.hk
Acting Head, Department of English Language Education
Dr Lee Ju Seong
jslee@eduhk.hk
Acting Head, Department of Health and Physical Education
Dr Tse Choi Yeung, Andy
andytcy@eduhk.hk
Acting Head, Department of International Education
Dr Lam Chi Ming
chimingl@eduhk.hk
Acting Head, Department of Linguistics and Modern Language Studies
Professor Wang Lixun
lixun@eduhk.hk
Head, Department of Literature and Cultural Studies
Professor Anne Mette Hjort
mettehjort@eduhk.hk
Acting Head, Department of Mathematics and Information Technology
Dr Ling Man Ho, Alpha
amhling@eduhk.hk
Head, Department of Psychology
Professor Chan Ka Shing, Kevin
kkschan@eduhk.hk
Head, Department of Science and Environmental Studies
Professor Ho Wing Kei
keithho@eduhk.hk
Acting Head, Department of Social Sciences and Policy Studies
Dr Hu Zhiyong
zyhu@eduhk.hk
Acting Head, Department of Special Education and Counselling
Dr Yum Yen Na, Cherry
duoliu@eduhk.hk
Centre Director, Artificial Intelligence and Digital Competency Education Centre
Professor Kong Siu Cheung
sckong@eduhk.hk
Director, Analytics\Assessment Research Centre
Professor Chiu Ming Ming
mingchiu@eduhk.hk
Director, Centre for Child and Family Science
Professor Chung Kevin Kien Hoa
kevin@eduhk.hk
Co-Director, Centre for Chinese and Multilingual Education Development
Dr Jin Jing
jjin@eduhk.hk
Executive Co-Director, Centre for Classical Chinese Education
Mr Chau Lap
chaulap@eduhk.hk
Director, Centre for Educational and Developmental Sciences
Professor Lee Kerry
kerrylee@eduhk.hk
Director, Centre for Environment and Sustainable Development
Professor So Wing Mui, Winnie
wiso@eduhk.hk
Director, Centre for Excellence in Learning and Teaching
Professor Ko Po Yuk
pyko@eduhk.hk
Co-Director, Centre for Higher Education Leadership and Policy Studies
Professor Bruce John Macfarlane
bmac@eduhk.hk
Professor Anatoly V. Oleksiyenko
anatoly@eduhk.hk
Director, Centre for Learning, Teaching and Technology
Professor Xu Guandong
gdxu@eduhk.hk
Director, International Research Centre for Cultural Studies
Professor John Erni
johnerni@eduhk.hk
Director, Centre for Psychosocial Health
Dr Hou Wai Kai
wkhou@eduhk.hk
Executive Director, Centre for Religious and Spirituality Education
Professor Lee Chi Kin, John
jcklee@eduhk.hk
Director, Centre for Research on Chinese Language and Education
Professor Zhu Qingzhi
qingzhi@eduhk.hk
Director, Centre for Research on Linguistics and Language Studies
Dr Lau Chaak Ming, Jackie
lchaakming@eduhk.hk
Executive Director, CKC TechCulture Innovation Centre
Dr Tse Ka Ho
kahotse@eduhk.hk
Director, EdUHK Christian Faith and Development Centre
Professor Chow Hung Kay, Daniel
danielchow@eduhk.hk
Director, Global Research Institute for Finnish Education
Professor Lee Chi Kin, John
jcklee@eduhk.hk
Executive Co-Director, Institute of Professional and Vocational Education and Lifelong Learning
Dr Ho Chun Sing, Maxwell
hocs@eduhk.hk
Dr Yun Pui Ho, Patrick
pphyun@eduhk.hk
Executive Director, Institute of Special Needs and Inclusive Education
Professor Sin Kuen Fung, Kenneth
kfsin@eduhk.hk
Director, Integrated Centre for Wellbeing
Dr Yuen Chi Pun, Kevin
cpyuen@eduhk.hk
Director, International Research Centre for Cultural Studies
Professor John Erni
johnerni@eduhk.hk
Director, National Security and Legal Education Research Centre
Professor Gu Minkang
gum@eduhk.hk
Director, Research Centre for Chinese Literature and Literary Culture
Dr Yip Cheuk Wai
chwaiyip@eduhk.hk
Director, The Joseph Lau Luen Hung Charitable Trust Asia Pacific Centre for Leadership and Change
Dr Qian Haiyan
hqian@eduhk.hk
Director, UNESCO-UNEVOC Centre (Hong Kong)
Dr Margarita Pavlova
mpavlova@eduhk.hk
Director, University Research Facility of Human Behavioral Neuroscience
Professor Yung Kin Lam Ken
kklyung@eduhk.hk
Director, University Research Facility of Data Science and Artificial Intelligence
Professor Xu Guandong
gdxu@eduhk.hk
Executive Director, Xiqu and Intangible Cultural Heritage Centre
Professor Leung Bo Wah
bwleung@eduhk.hk
Acting Head, Centre for Language in Education
Dr Liu Yiqi April
liuyiqi@eduhk.hk
Head, Resource Centre for Interdisciplinary Studies and Experiential Learning
Dr Pei Qing
qingpei@eduhk.hk
Curator, Hong Kong Museum of Education
Ms Deng Kevinna Ying Yu
kyydeng@eduhk.hk
Director of General Education
Dr Kang Jong Hyuk, David
djhkang@eduhk.hk
Director of Knowledge Transfer
Professor Chow Cheuk Fai, Stephen
cfchow@eduhk.hk
Director, School Partnership and Field Experience Office
Dr Kam Wai Keung, Kevin
wkkam@eduhk.hk
Director, The Academy of Hong Kong Studies
Professor Lui Tai Lok
tloklui@eduhk.hk
Director of Global Affairs
Mr Siu Koon Ming, Donny
donnysiu@eduhk.hk
Director, Research and Development Office
Ms Fong Yue You, Clara
yyfong@eduhk.hk
Librarian
Dr Cheng Po Ying, Sidney
pycheng@eduhk.hk
Registrar
Professor Tsang Po Keung, Eric
etsang@eduhk.hk
Directors / Managers / Heads of Administrative Offices
Chief Information Officer
Mr Wong Ho Kit, Roger
rhkwong@eduhk.hk
Council Secretarial and Administration Manager
Ms Liu Wai Yuen, Vivien
vivienliu@eduhk.hk
Dean of Students
Professor Yeung Chi Ho, Bill
chyeung@eduhk.hk
Director of Alumni Affairs and Development
Ms Kung Shuk Mei
smkung@eduhk.hk
Director of Communications and Engagement
Ms Gai Hui Xia, Helen
hhxgai@eduhk.hk
Acting Director of Estates
Miss Ng Kit Ping, Joey
kpng@eduhk.hk
Director of Finance
Mr Kuo Hoi, Edmond
edmondkuo@eduhk.hk
Director of Human Resources
Ms Cheung Yuen Lai, Cindy
cindy@eduhk.hk
Director of Office of Institutional Data and Research
Mr Xiao Sizhe, Jesse
jsjxiao@eduhk.hk
| Departments/Centres/Units | Hotline/Telephone Numbers | Websites# |
| Registry | ||
| Information Centre (Student Records Service Desk) |
2948 6177 | https://www.eduhk.hk/re |
| Student Affairs Office | ||
| Student Affairs Office (General Enquiries) | 2948 6720 | https://www.eduhk.hk/sao |
| Health Centre | ||
| - Medical Appointment and Enquiry |
2948 6262 | |
| - Dental Appointment and Enquiry |
2666 6661 | |
| Career Development Service | 2948 6246 | |
| Counselling Services Centre | 2948 6245 | |
| Non-office-hour Counselling Hotline | 8208 1155 | |
| Faculty of Education and Human Development | ||
| FEHD (General Enquiries) | 2948 8576 | https://www.eduhk.hk/fehd |
| Department of Curriculum and Instruction | 2948 7562 | https://www.eduhk.hk/ci |
| Department of Early Childhood Education | 2948 7067 | https://www.eduhk.hk/ece |
| Department of Education Policy and Leadership | 2948 8008 | https://www.eduhk.hk/epl |
| Department of International Education | 2948 7783 | https://www.eduhk.hk/ie |
| Department of Psychology | 2948 8544 | https://www.eduhk.hk/ps |
| Department of Special Education and Counselling | 2948 8066 | https://www.eduhk.hk/sec |
| Faculty of Humanities | ||
| FHM (General Enquiries) | 2948 7237 | https://www.eduhk.hk/fhm |
| Department of Chinese Language Studies | 2948 6899 | https://www.eduhk.hk/chl |
| Department of Cultural and Creative Arts | 2948 7975 | https://www.eduhk.hk/cca |
| Department of English Language Education | 2948 7269 | https://www.eduhk.hk/ele |
| Department of Linguistics and Modern Language Studies | 2948 7263 | https://www.eduhk.hk/lml |
| Department of Literature and Cultural Studies | 2948 6180 | https://www.eduhk.hk/lcs |
| Centre for Language in Education | 2948 8043/ 2948 7896/ 2948 7029 |
https://www.eduhk.hk/cle |
| Arthur Samy Language Learning Centre | 2948 7402/ 2948 7403 |
|
| Faculty of Liberal Arts and Social Sciences | ||
| FLASS (General Enquiries) | 2948 7151 | https://www.eduhk.hk/flass |
| Department of Health and Physical Education | 2948 7994 | https://www.eduhk.hk/hpe |
| Department of Mathematics and Information Technology | 2948 7824 | https://www.eduhk.hk/mit |
| Department of Science and Environmental Studies | 2948 7669 | https://www.eduhk.hk/ses |
| Department of Social Sciences and Policy Studies | 2948 6418 | https://www.eduhk.hk/ssps |
| Graduate School | ||
| Graduate School (General Enquiries) | 2948 6611 | https://www.eduhk.hk/gradsch |
| Academy for Applied Policy Studies and Education Futures | ||
| Artificial Intelligence and Digital Competency Education Centre | 2948 8554 | https://www.aidcec.eduhk.hk/ |
| Centre for Entrepreneurship and Innovation Education | 2948 6511 | https://ceie.eduhk.hk/ |
| Centre for Higher Education Leadership and Policy Studies | 2948 7823 | https://chelps.eduhk.hk/ |
| National Security and Legal Education Research Centre | 2948 7740 | - |
| Academy for Educational Development and Innovation | ||
| AEDI (General Enquiries) | 2948 6636 | https://www.eduhk.hk/en/academics/academies-faculties-and-school/academy-for-educational-development-and-innovation-aedi |
| Centre for Chinese and Multilingual Education Development | 2948 8692 | https://www.eduhk.hk/pttc |
| Centre for Classical Chinese Education | 2948 8868 | https://www.eduhk.hk/ccce/tc/home-tc-2/ |
| Centre for Excellence in Learning and Teaching | 2948 6398 | https://www.eduhk.hk/celt |
| Centre for Religious and Spirituality Education | 2948 8285 | https://www.eduhk.hk/crse |
| CKC TechCulture Innovation Centre | 2948 8443 | http://ckc.eduhk.hk |
| Global Research Institute for Finnish Education | 2948 8391 | https://www.eduhk.hk/en/academics/academies-faculties-and-school/global-research-institute-for-finnish-education |
| Institute of Professional and Vocational Education and Lifelong Learning | 2948 6450 | - |
| Institute of Special Needs and Inclusive Education | 2948 7763 | https://www.eduhk.hk/csenie/ |
| Xiqu and Intangible Cultural Heritage Centre | 2948 7856 | https://www.eduhk.hk/rctco/ |
| Centres / Units | ||
| Analytics \ Assessment Research Centre | 2948 8901 | https://www.eduhk.hk/arc |
| Centre for Child and Family Science | 2948 8933 | https://www.eduhk.hk/ccfs |
| Centre for Educational and Developmental Sciences | 2948 7741 | https://www.eduhk.hk/ceds |
| Centre for Environment and Sustainable Development | 2948 8680 | https://www.eduhk.hk/cesd |
| Centre for Learning, Teaching and Technology | 2948 7047 | https://www.eduhk.hk/lttc |
| International Research Centre for Cultural Studies | 2948 8480 | https://www.eduhk-irccs.com/ |
| Centre for Psychosocial Health | 2948 8199 | https://www.eduhk.hk/cph |
| Centre for Research on Chinese Language and Education | 2948 8652 | https://www.eduhk.hk/crcle |
| Centre for Research on Linguistics and Language Studies | 2948 7224 | http://www.eduhk.hk/crlls |
| EdUHK Christian Faith and Development Centre | 2948 8848 | https://www.eduhk.hk/christianfaith |
| Integrated Centre for Wellbeing | 2948 8383 | https://www.eduhk.hk/iwell |
| Research Centre for Chinese Literature and Literary Culture | 2948 6554 | https://www.eduhk.hk/rccllc |
| Resource Centre for Interdisciplinary Studies and Experiential Learning | 2948 7020 | https://www.eduhk.hk/rcisel/ |
| The Joseph Lau Luen Hung Charitable Trust Asia Pacific Centre for Leadership and Change | 2948 6257 | https://www.eduhk.hk/apclc |
| The Academy of Hong Kong Studies | 2948 8944 | https://www.eduhk.hk/ahks |
| Alumni Affairs and Development Office | 2948 6048 | https://www.eduhk.hk/aado |
| Communications Office | 2948 6050 | https://www.eduhk.hk/co |
| General Education Office | 2948 8799 | https://www.eduhk.hk/geo |
| Global Affairs Office | 2948 7654 | https://www.eduhk.hk/gao |
| Office of the Chief Information Officer - IT Help Desk | 2948 6601 | https://www.eduhk.hk/ocio |
| Research and Development Office | 2948 6708 | https://www.eduhk.hk/rdo |
| School Partnership and Field Experience Office | 2948 8757 | https://www.eduhk.hk/spfeo |
| Student Halls | ||
| Hall Management Section of Student Affairs Office | 2948 6868 | https://www.eduhk.hk/sao/info/student_halls |
| Northcote Hall (Management Office/ Security Counter) | 2948 6912/ 2948 1649 |
|
| Grantham Hall (Management Office/ Security Counter) | 2948 6917/ 2948 1568 |
|
| Robert Black Hall (Management Office/ Security Counter) | 2948 6922/ 2948 0221 |
|
| Jockey Club Student Quarters (Management Office & Security Counter) | 2948 6927/ 2948 6930 |
|
| Estates Office | ||
| Estates Office (General Enquiries) | 2948 6714 | https://www.eduhk.hk/eo/ |
| - Defects Reporting | 2948 6269 | |
| - Campus Emergency No. (24-Hour) | 2948 8000 | |
| - Lost and Found (24-Hour) | 2948 8002 | |
| Finance Office | ||
| Finance Office (General Enquiries) | 2948 6105 | https://www.eduhk.hk/fo/ |
| - Tuition Fees and Related Matters | 2948 6096/ 2948 7440 |
|
| - Payroll of Student Helpers | 2948 6101 | |
| School Bus Service | ||
| Hang Po Transportation Co. Ltd | 6348 0907/ 2439 9180 |
https://www.eduhk.hk/transportation |
| Keung Kee Tours and Transportation Co., Ltd | 2396 2088/ 2391 1926/ 2395 1120 |
https://www.eduhk.hk/transportation |
| Catering Services | ||
| The Cove View (Canteen) | 2465 8398 | https://www.eduhk.hk/catering |
| Coffee Corner | 2881 5205 | |
| Cafe | 5107 9629 | |
| Food Kiosk | 2881 5205 | |
| Tseung Kwan O Study Centre | ||
| Study Centre Office | 2190 8501 | https://www.eduhk.hk/sc |
| Study Centre IT Help Desk | 2190 8581 | |
| Study Centre Library | 2190 8521 | https://www.lib.eduhk.hk/tkosclib/ |
| North Point Study Centre Office | ||
| Study Centre Office | 2190 8601 | https://www.eduhk.hk/eo/study-centres/north-point-study-centre |
| Study Centre IT Help Desk | 2190 8660 | |
| Others | ||
| Library | 2948 6653 | https://www.lib.eduhk.hk |
| Hong Kong Museum of Education | 2948 8073 | https://www.museum.eduhk.hk |
| Barbeque Site | 2948 6277/ 2948 6279 |
https://www.eduhk.hk/eo |
| Amenities and Sports Complex Service Counter | 2948 8844 | https://www.eduhk.hk/eo/sports/general-information-user%E2%80%99s-guideline |
@ 2024 The Education University of Hong Kong. All Rights Reserved
@ 2024 The Education University of Hong Kong. All Rights Reserved
